officers: Require officers to keep records for at least ten years.

Reviewed-on: https://git.crows.house/parliamentarian/bylaws/pulls/10

bylaws.org

@@ -152,6 +152,8 @@ H. All officers appointed by the Executive Council shall be responsible to the
    Representatives.
 I. Each officer shall keep an accurate record of all funds allotted to his
    office, as well as detailed records of all actions performed by his office.
+   These records shall be made available to the Treasurer weekly or upon
+   request, and kept on file for not less than ten years.
 ** Duties of Officers
 *** President
 1. He shall be the Chief Executive Officer of the Chapter and will have general
@@ -198,8 +200,8 @@ I. Each officer shall keep an accurate record of all funds allotted to his
 2. He shall be present at and take minutes for every Chapter Council and
    Executive Council meeting.
 3. He shall bring an up-to-date copy of the Chapter Bylaws, the Alpha Chi Rho
-   National Constitution, and Robert’s Rules of Order to all Chapter Council and
-   Executive Council meetings.
+   National Constitution, and Robert’s Rules of Order to all Executive Council
+   meetings.
 4. He shall maintain an up-to-date and accessible record of the home and school
    addresses and telephone numbers of every Postulant and undergraduate Brother.
 5. He shall maintain a calendar of events relevant to the Chapter and make it
@@ -226,7 +228,7 @@ I. Each officer shall keep an accurate record of all funds allotted to his
    after housing contracts have been signed. This budget must be on the table
    for one week prior to its final vote.
 5. He shall make a report stating the current balances of all budgets as well as
-   the Chapter collection status once a week and make this available to any
+   the Chapter collection status twice a week and make this available to any
    Brother upon their request.
 6. When applicable he shall appoint and oversee the Summer Treasurer. The Summer
    Treasurer must be approved by the Executive Council.
@@ -278,10 +280,9 @@ I. Each officer shall keep an accurate record of all funds allotted to his
 **** Comptroller
 1. He shall be appointed by and report directly to the Treasurer and shall
    perform all duties assigned to him by the Treasurer.
-2. He shall assume the duties of the Treasurer in the absence of the Treasurer.
+2. He shall assume the duties of the Treasurer in the absence of the latter.
 3. He shall be in charge of Petty Cash which is to be kept in the Cash Box.
-4. He shall keep and submit to the Treasurer an itemized account of Petty Cash
-   expenditures.
+4. He shall keep and submit an itemized account of Petty Cash expenditures.
 5. He shall refund from Petty Cash any purchases authorized by the appropriate
    Officer or Committee Chairman.
 6. He shall authorize all dealings with vendors in which the Chapter is the
@@ -421,9 +422,9 @@ I. Each officer shall keep an accurate record of all funds allotted to his
    at all social functions.
 5. He shall promote social functions and maintain social relationships with the
    school, faculty, other fraternities, and sororities.
-6. He shall be responsible for maintaining social materials, the bar, and all
+6. He shall be responsible for maintaining the social closets, the bar, and all
    DJ equipment, including saving any warranty information, and submitting
-   copies of such information to the House Manager and Treasurer.
+   copies of such information to the house manager and treasurer.
 7. He shall appoint and oversee as many assistants as he deems necessary to aid
    him in his duties. They shall serve at the pleasure of the Social officer.
 8. He shall review the social policy before each social function.
@@ -531,8 +532,6 @@ I. Each officer shall keep an accurate record of all funds allotted to his
    Bylaws and Robert's Rules of Order by the first Chapter Council of D-term.
 9. He shall inform all newly elected and appointed officers of their duties
    according to the Chapter Bylaws.
-10. He shall codify and make available to the Chapter the general and permanent
-    motions, resolutions, and enactments of the Executive and Chapter Councils.
 *** Postulant Leader
 1. He shall report updates to the Chapter Council and shall be held accountable
    to the Ritual Officer.
@@ -1194,7 +1193,7 @@ ENTERED 03/11/1981 - A. KRASSOWSKI
 UPDATED 03/06/1984 - S. BATURIN
 UPDATED 03/28/1984 - J. SCANNEL
 UPDATED __/__/1986 - B. BERGLAND
-UPDATED 03/31/1988 - K. BOWEN
+UPDATED 03/31/1988 - K. BOWENlo
 UPDATED 05/01/1990 - D. COLUMBO
 UPDATED 02/02/1993 - 
 UPDATED 01/31/1994 - B. TONNING
@@ -1210,7 +1209,6 @@ UPDATED 02/20/2005 - J. ROGERS
 UPDATED 04/09/2015 - A. DAVIS
 UPDATED 08/16/2017 - J. REMZ
 UPDATED 2021-09-28 - R. SIEGEL
-UPDATED 2022-09-13 - R. SIEGEL
 #+end_example
 
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