officers: Require officers to keep records for at least ten years.

Reviewed-on: https://git.crows.house/parliamentarian/bylaws/pulls/10

.dir-locals.el

@@ -1,4 +0,0 @@
-;;; Directory Local Variables
-;;; For more information see (info "(emacs) Directory Variables")
-
-((org-mode . ((org-list-allow-alphabetical . t))))

bylaws.org

@@ -152,6 +152,8 @@ H. All officers appointed by the Executive Council shall be responsible to the
    Representatives.
 I. Each officer shall keep an accurate record of all funds allotted to his
    office, as well as detailed records of all actions performed by his office.
+   These records shall be made available to the Treasurer weekly or upon
+   request, and kept on file for not less than ten years.
 ** Duties of Officers
 *** President
 1. He shall be the Chief Executive Officer of the Chapter and will have general
@@ -198,8 +200,8 @@ I. Each officer shall keep an accurate record of all funds allotted to his
 2. He shall be present at and take minutes for every Chapter Council and
    Executive Council meeting.
 3. He shall bring an up-to-date copy of the Chapter Bylaws, the Alpha Chi Rho
-   National Constitution, and Robert’s Rules of Order to all Chapter Council and
-   Executive Council meetings.
+   National Constitution, and Robert’s Rules of Order to all Executive Council
+   meetings.
 4. He shall maintain an up-to-date and accessible record of the home and school
    addresses and telephone numbers of every Postulant and undergraduate Brother.
 5. He shall maintain a calendar of events relevant to the Chapter and make it
@@ -226,7 +228,7 @@ I. Each officer shall keep an accurate record of all funds allotted to his
    after housing contracts have been signed. This budget must be on the table
    for one week prior to its final vote.
 5. He shall make a report stating the current balances of all budgets as well as
-   the Chapter collection status once a week and make this available to any
+   the Chapter collection status twice a week and make this available to any
    Brother upon their request.
 6. When applicable he shall appoint and oversee the Summer Treasurer. The Summer
    Treasurer must be approved by the Executive Council.
@@ -278,10 +280,9 @@ I. Each officer shall keep an accurate record of all funds allotted to his
 **** Comptroller
 1. He shall be appointed by and report directly to the Treasurer and shall
    perform all duties assigned to him by the Treasurer.
-2. He shall assume the duties of the Treasurer in the absence of the Treasurer.
+2. He shall assume the duties of the Treasurer in the absence of the latter.
 3. He shall be in charge of Petty Cash which is to be kept in the Cash Box.
-4. He shall keep and submit to the Treasurer an itemized account of Petty Cash
-   expenditures.
+4. He shall keep and submit an itemized account of Petty Cash expenditures.
 5. He shall refund from Petty Cash any purchases authorized by the appropriate
    Officer or Committee Chairman.
 6. He shall authorize all dealings with vendors in which the Chapter is the
@@ -421,9 +422,9 @@ I. Each officer shall keep an accurate record of all funds allotted to his
    at all social functions.
 5. He shall promote social functions and maintain social relationships with the
    school, faculty, other fraternities, and sororities.
-6. He shall be responsible for maintaining social materials, the bar, and all
+6. He shall be responsible for maintaining the social closets, the bar, and all
    DJ equipment, including saving any warranty information, and submitting
-   copies of such information to the House Manager and Treasurer.
+   copies of such information to the house manager and treasurer.
 7. He shall appoint and oversee as many assistants as he deems necessary to aid
    him in his duties. They shall serve at the pleasure of the Social officer.
 8. He shall review the social policy before each social function.
@@ -531,8 +532,6 @@ I. Each officer shall keep an accurate record of all funds allotted to his
    Bylaws and Robert's Rules of Order by the first Chapter Council of D-term.
 9. He shall inform all newly elected and appointed officers of their duties
    according to the Chapter Bylaws.
-10. He shall codify and make available to the Chapter the general and permanent
-    motions, resolutions, and enactments of the Executive and Chapter Councils.
 *** Postulant Leader
 1. He shall report updates to the Chapter Council and shall be held accountable
    to the Ritual Officer.
@@ -982,6 +981,187 @@ F. All regularly scheduled sessions of Chapter Council shall hold Alpha
 G. The validity of an Alpha, Chi, or Rho designation can be overturned by a
    three-fourths (3/4) vote of the current undergraduate Brothers not in Bad
    Standing.
+* House Rules
+** General
+A. In a case of abuse, misuse, or destruction of house property, the charge shall
+   be replacement or effective repair of the property. A fine may also be imposed
+   if it is deemed just by the Executive Council.
+B. These rules have been adopted for the 8 Boynton St. house (“the House”), but
+   also apply to any Chapter sponsored housing, as appropriate.
+C. Recommended fines have been listed below for some of the violations.
+D. Where two or more fines are shown, said figures represent the recommended fine
+   amounts for first and subsequent violations. Also, the higher fine(s) may also
+   be imposed for a first offense if, in the Executive Council’s opinion, said
+   violation was flagrant and worthy of a more severe punishment.
+E. As a rule, items which involve the safety of the House and its members
+   typically warrant a minimum fine of $50, as do acts of physical damage and
+   unbrotherly conduct. Items which reflect issues of consideration towards
+   others typically warrant fines ranging from $5 to $20.
+F. Any Brother being fined for the same offense for the third consecutive time
+   shall be subject to an additional fine of $30 for neglecting Brotherly duties.
+G. A Brother, Postulant, or boarder shall be solely responsible for any guest(s)
+   which he/she invites to the House, and will be held accountable for any
+   behavior and/or actions caused by said guest(s) which result in damage to the
+   House, or Executive Council action.
+H. Any violations of House Rules shall be brought to the attention of the
+   Executive Council through the Member-at-Large, and said violations may be
+   punishable in whatever manner the Executive Council deems necessary.
+I. The Executive Council shall have the power to act upon any item not expressly
+   outlined in these bylaws which is deemed to be inappropriate and/or
+   unacceptable.
+J. If any brother finds that another Brother is a problem to the fraternity when
+   under the influence, he may submit a formal complaint in writing to the
+   Executive Council. If the executive council finds that said Brother is a
+   problem to the fraternity, said Brother will receive one warning for his
+   actions. Should said Brother then receive a second complaint, a period of
+   social probation will be issued by the Executive Council to said brother and
+   be approved by a majority vote of the Brotherhood. *Violations of social
+   probation will result in an unbrotherly conduct fine of $50 per incident*.
+K. Pets, of any kind, are not allowed to reside on Alpha Chi Rho property.
+** Common Areas
+A. The responsibility for maintaining clean and orderly common rooms shall rest
+   upon the House Manager.
+B. For security reasons, exterior (front, kitchen, party room, and fire escape)
+   doors should not be “propped” open unless closely monitored. Any Brother who
+   props a door open should be aware of the past and potential problems
+   associated with this action, and should always be sure to close said door as
+   soon as he leaves the House or the immediate area. An offender should first be
+   warned, and fined for subsequent violations.
+
+   *Recommended fine: $10, $25, $50*
+C. Fire extinguishers shall not be discharged for any purpose other than putting
+   out a fire. Anyone who violates this rule shall, as a minimum, pay any
+   refilling charges resulting from this action. The Executive Council should
+   also consider imposing a fine for said action if it could be described as
+   avoidable or if it was performed by a repeat offender.
+
+   *Recommended fine: $50*
+D. No person shall touch or manipulate any of the utilities (electricity, gas,
+   water, cable TV, network, fire safety or telephone), except in an emergency or
+   when authorized by either the House Manager or the Board of Directors’
+   Property Manager.
+
+   *Recommended fine: $10, $25*
+E. Any house damage caused by a Brother (or by one of his guests), whether
+   intentional or unintentional, shall be repaired to a condition at least equal
+   to its condition prior to the incident. Said repair shall be performed within
+   48 hours of the incident, unless an extension of time is granted by the House
+   Manager. If said repair work cannot be satisfactorily performed by the Brother
+   (at his expense), said repairs shall be performed by a qualified person, and
+   the cost of said work charged to the Brother who caused the damage. In the
+   case where said damage was caused accidentally, no unbrotherly conduct fine
+   should be assessed. However, if the damage was caused by a lack of
+   self-control, or is otherwise deemed to have been “avoidable,” the violator
+   should be fined in addition to any repair costs.
+  
+   *Recommended fine for intentional damage: $50, $100*
+   *Recommended fine for not making repairs within 48 hours: $10 per day*
+F. In general, personal property should not be left in any common area (TV room,
+   library, basement, laundry room, party room, bathrooms, etc.) for an extended
+   period of time. Offenders of this rule should first be warned by the House
+   Manager, and fined if the problem persists. “Personal property” refers
+   primarily to items such as clothing, books, and other belongings, but also
+   refers to trash, kitchenware (cups, plate, etc.), and any other object which
+   does not permanently belong in said common area. Exemption from this rule may
+   be granted by the House Manager on a case by case basis. The House Manager
+   shall do what he sees fit with personal property left for a week after warning
+   is given to the offender.
+
+   *Recommended fine: $5, $10*
+G. A Brother shall be responsible for cleaning any excessive mess caused by him
+   or one of his guests. What is to be considered an excessive mess shall be at
+   the discretion of the House Manager or Steward, whichever is appropriate.
+
+   *Recommended fine: $10, $20*
+H. No Brother or guest shall sleep in any common area unless permission is
+   granted by the House Manager. Guests or "out-of-house" Brothers wishing to
+   stay in the 8 Boynton St. house overnight should sleep in a bedroom. In NO
+   case shall anyone be allowed to sleep in a common area for more than two
+   consecutive nights.
+
+   *Recommended fine: $10, $20*
+I. Smoking is not permitted in the house.
+
+   *Recommended fine: $5, $10*
+J. The owner of any motor vehicle which is either unregistered or disabled on
+   Chapter premises, without permission of the Executive Council, after a period
+   of two (2) weeks, may be asked by the House Manager to move said vehicle. If
+   at the end of two (2) more weeks the vehicle is still on the premises, the
+   person responsible will be fined ten dollars ($10.00) per day until the
+   vehicle is removed. After the above-mentioned period of time, said vehicle may
+   be subject to tow at the owner's expense if such action is deemed necessary
+   and just by the Executive Council.
+
+   *Recommended fine: $10 per day*
+K. No person shall at any time occupy more than one usable parking space in any
+   parking area owned by the Chapter, or knowingly obstruct access to the 8
+   Boynton Street driveway.
+
+   *Recommended fine: $5, $10*
+** Bedrooms
+A. Brothers living in the House have the right to make any cosmetic changes to
+   their own bedroom at any time. However, any “permanent” changes (painting,
+   adding/removing “built-in” structures, cutting into walls, modifying lighting,
+   etc.) should first be discussed with and approved by the House Manager. Any
+   permanent change authorized by the House Manager is eligible for a
+   reimbursement of up to 100% of the material cost to the Brother making said
+   change, if it is deemed by the House Manager that said change makes a positive
+   improvement to the room. Failure to consult with the House Manager prior to
+   making any “permanent” changes will result in forfeit of any possible
+   reimbursement and may be subject to a fine if the change is deemed destructive
+   (see Article V Section 2 Part E).
+B. The condition of each bedroom should be noted by its new inhabitants, as well
+   as by the House Manager, at the beginning and end of each period in which a
+   Boarder is living in said room. Each room MUST be returned to its original
+   condition at the end of the period in which they are living there, except in
+   the case of positive improvements. Any changes which are not reverted by a
+   room’s inhabitants at the end of the year will be made by a qualified person,
+   and said costs will be recovered by direct billing. If the damage cannot be
+   attributed to one specific Boarder, all inhabitants of the room in question
+   will share the cost of repairs equally.
+** Duties and Behavior
+A. House Jobs, Wait-Ons, and Work Parties will be posted at least twenty-four
+   (24) hours in advance. All undergraduate Brothers will be responsible for
+   performing House Jobs and Work Parties. All undergraduate Brothers on meal
+   plan will be responsible for performing Wait-Ons.
+B. For every seven (7) meals any undergraduate Brother buys into, over the course
+   of a single semester, they shall be assigned a work party waiton at the next
+   regularly scheduled work party they can attend.
+C. Excuses for brotherhood duties shall be accepted or denied at the discretion
+   of the relevant officer, provided guidelines for excuses were outlined
+   beforehand.
+D. Quiet hours may be imposed at any time by a majority vote of the Brothers
+   present in the House. During quiet hours, it shall be the responsibility of
+   the House Manager to make sure that there is no unreasonable noise or other
+   disturbances. Anyone Brother found in violation of quiet hours shall be warned
+   and then fined for subsequent violations.
+
+   *Recommended fine: $5, $10*
+E. All undergraduate Brothers are expected to help with the New Member Program
+   (Postulancy Program) unless expressly asked by the Sergeant-at-Arms and the
+   Postulant Leader. Any undergraduate Brother found to be detrimental to the
+   program may be fined at the discretion of the Executive Council.
+F. All undergraduate Brothers are expected to attend all Alpha designated events,
+   and a majority of Chi designated events in each term, unless they have sent a
+   valid excuse to the Secretary and event organizer at least twenty-four (24)
+   hours prior to the scheduled time of the relevant event.
+
+   *Recommended fine: $5, $10*
+G. All undergraduate Brothers are expected to attend all Committee meetings for
+   the committees in which they are a member, unless they have sent a valid
+   excuse to the Committee Head at least twenty-four (24) hours prior to the
+   scheduled time of the relevant meeting.
+
+   *Recommended fine: extra Risk Shift*
+H. If a Committee Head misses their own meeting then they shall be on risk for
+   the next party and have an additional risk shift
+I. The use or possession of all drugs and alcohol shall be under the jurisdiction
+   of all duly empowered law enforcement agencies, unless such use or possession
+   shall endanger the social welfare of persons not party to the above. In this
+   case, the Brotherhood may impose a fine by a two-thirds (2/3) vote or issue a
+   penalty of eviction with a three-fourths (3/4) vote. Alternatively, the
+   Executive Council may impose a monetary fine.
+J. There shall be unlimited parietal hours.
 * Glossary
 - Bad Standing :: The status of Brothers deemed undeserving of the full
   privileges of Brotherhood on the basis of academic performance, financial
@@ -1013,7 +1193,7 @@ ENTERED 03/11/1981 - A. KRASSOWSKI
 UPDATED 03/06/1984 - S. BATURIN
 UPDATED 03/28/1984 - J. SCANNEL
 UPDATED __/__/1986 - B. BERGLAND
-UPDATED 03/31/1988 - K. BOWEN
+UPDATED 03/31/1988 - K. BOWENlo
 UPDATED 05/01/1990 - D. COLUMBO
 UPDATED 02/02/1993 - 
 UPDATED 01/31/1994 - B. TONNING
@@ -1029,5 +1209,8 @@ UPDATED 02/20/2005 - J. ROGERS
 UPDATED 04/09/2015 - A. DAVIS
 UPDATED 08/16/2017 - J. REMZ
 UPDATED 2021-09-28 - R. SIEGEL
-UPDATED 2022-09-13 - R. SIEGEL
 #+end_example
+
+# Local Variables:
+# org-list-allow-alphabetical: t
+# End: