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Modified-by: Reily Siegel <mail@reilysiegel.com>
Reviewed-by: Reily Siegel <mail@reilysiegel.com>
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Connor Wirsing 2022-12-02 19:00:12 -05:00 committed by Reily Siegel
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Chapter Excellence 2022.org
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@ -63,29 +63,29 @@ CLOSED: [2022-11-14 Mon 13:44]
| Marko Vila | | \_ Inter/national Headquarters |
| Ricky Curtis | TODO | \_ Question One |
| Marko Vila | TODO | \_ Question Two |
| Matt Folenta | | [4%] Facilities |
| Matt Folenta | | [56%] Facilities |
| Connor Wirsing | | \_ Facility Management |
| Connor Wirsing | TODO | \_ Question One |
| Connor Wirsing | TODO | \_ Question Two |
| Connor Wirsing | DONE | \_ Question One |
| Connor Wirsing | DONE | \_ Question Two |
| Spencer Harding | | \_ Facility Safety |
| Matt Folenta | TODO | \_ Question One |
| Spencer Harding | TODO | \_ Question Two |
| Connor Wirsing | TODO | \_ Question Three |
| Connor Wirsing | DONE | \_ Question Three |
| Matt Folenta | TODO | \_ Question Four |
| Matt Lund | TODO | \_ Question Five |
| Roman Bolshakov | TODO | \_ Question Six |
| Marko Vila | TODO | \_ Question Seven |
| Connor Wirsing | | \_ Facility Maintenance |
| Connor Wirsing | TODO | \_ Question One |
| Connor Wirsing | TODO | \_ Question Two |
| Connor Wirsing | TODO | \_ Question Three |
| Connor Wirsing | TODO | \_ Question Four |
| Connor Wirsing | DONE | \_ Question One |
| Connor Wirsing | DONE | \_ Question Two |
| Connor Wirsing | DONE | \_ Question Three |
| Connor Wirsing | DONE | \_ Question Four |
| Connor Wirsing | | \_ Chapter Communication and Expectations |
| Connor Wirsing | TODO | \_ Question One |
| Connor Wirsing | TODO | \_ Question Two |
| Connor Wirsing | TODO | \_ Question Three |
| Connor Wirsing | TODO | \_ Question Four |
| Connor Wirsing | TODO | \_ Question Five |
| Connor Wirsing | DONE | \_ Question One |
| Connor Wirsing | DONE | \_ Question Two |
| Connor Wirsing | DONE | \_ Question Three |
| Connor Wirsing | DONE | \_ Question Four |
| Connor Wirsing | DONE | \_ Question Five |
| Matt Folenta | | \_ Facility Community Bonding |
| John Robinson | DONE | \_ Question One |
| Matt Folenta | TODO | \_ Question Two |
@ -140,7 +140,7 @@ CLOSED: [2022-11-14 Mon 13:44]
| Ricky Curtis | TODO | \_ Question One |
| Ricky Curtis | TODO | \_ Question Two |
| Matt Lund | | \_ Practicing Innovation |
| Reily Siegel | | [4%] Member Development |
| Reily Siegel | | [8%] Member Development |
| Reily Siegel | | \_ General Member Development |
| Reily Siegel | TODO | \_ Question One |
| Spencer Harding | TODO | \_ Question Two |
@ -156,7 +156,7 @@ CLOSED: [2022-11-14 Mon 13:44]
| John Robinson | TODO | \_ Question Three |
| John Robinson | TODO | \_ Question Four |
| John Robinson | | \_ Leadership Development |
| John Robinson | TODO | \_ Question One |
| John Robinson | DONE | \_ Question One |
| John Robinson | TODO | \_ Question Two |
| John Robinson | TODO | \_ Question Three |
| Edward Stump | DONE | \_ Question Four |
@ -537,7 +537,7 @@ participated in an inter/national Headquarters program or initiative and the
effect it had on your chapter (this could be a consultant visit or optional
program/initiative). This does not include large convention events.
#+end_quote
* [4%] Facilities
* [56%] Facilities
:PROPERTIES:
:OWNER: Matt Folenta
:END:
@ -545,7 +545,8 @@ program/initiative). This does not include large convention events.
:PROPERTIES:
:OWNER: Connor Wirsing
:END:
*** TODO Question One :documentation:
*** DONE Question One :documentation:
CLOSED: [2022-12-02 Fri 18:27]
#+begin_quote
Please describe the following:
@ -558,12 +559,25 @@ an undergraduate, graduate, or inter/national staff
c. How does the chapter communicate with the above parties regarding the chapter
facility and how often?
#+end_quote
*** TODO Question Two :original:new:
Our chapter is supported by the Delta Sigma Phi Building Association. It is
governed by the alumni Board of Directors (BOD). The responsibilities of
property management are shared between the undergraduate house manager and the
graduate property manager who serves on the Board of Directors. The propoerty
manager and house manager communicate at least once a week via either text,
phone, or email. Communication also happens more frequently if needed, such as
in the case of an urgent repair.
*** DONE Question Two :original:new:
CLOSED: [2022-12-02 Fri 18:28]
#+begin_quote
Who is involved in developing a strategic plan for the chapter facility? If it
is multiple people what are the different roles and responsibilities of the
group members?
#+end_quote
The house manager is the primary point of contact for developing strategic
plans, he also delegates responsibility for planning to other specific roles as
needed (for example fire safety and evacuation plans are developed by the fire
marshal, who reports to the house manager).
** Facility Safety
:PROPERTIES:
:OWNER: Spencer Harding
@ -582,7 +596,8 @@ paperwork header).
#+begin_quote
Is your chapter a smoke-free facility?
#+end_quote
*** TODO Question Three
*** DONE Question Three
CLOSED: [2022-12-02 Fri 18:29]
:PROPERTIES:
:OWNER: Connor Wirsing
:END:
@ -591,6 +606,12 @@ Is there access control for the house (i.e., do all doors lock from the exterior
entrances)? Who has access to the house and how is access given? How is access
revoked to members who graduate?
#+end_quote
All exterior doors are locked at all times, these doors are only accessible via
keys issued to all brothers on their date of initiation. Alumni brothers keep
their keys when they graduate as a sign of trust between the undergraduates and
the alumni, this facilitates interaction between the undergraduate and alumni
brothers.
*** TODO Question Four :documentation:
:PROPERTIES:
:OWNER: Matt Folenta
@ -633,61 +654,128 @@ listed in Question 1.
:PROPERTIES:
:OWNER: Connor Wirsing
:END:
*** TODO Question One :original:new:
*** DONE Question One :original:new:
CLOSED: [2022-12-02 Fri 18:30]
#+begin_quote
What is the current system for making requests for repairs and who is involved?
Is there an established budget for regular maintenance? If so, what does it go
towards? How could the process for repairs or maintenance be improved?
#+end_quote
*** TODO Question Two :original:new:
Requests for repairs go through the House Manager. It is up to his discretion
how and when it is completed. Repairs are completed by the House Manager or
another brother under the supervision of the House Manager, or in some cases an
outside contractor. More urgent repairs happen first. There is an established
budget for regular maintenance. This budget goes toward things such as replacing
light bulbs, patching drywall, and furniture repair to name a few. The House
Manager also runs a “Bounty Board” where any brother can post a repair that
needs to be made and another brother can take that job and complete the repair
to earn himself house job points (point system explained in subsection 3
question 3).
*** DONE Question Two :original:new:
CLOSED: [2022-12-02 Fri 18:31]
#+begin_quote
Does the chapter maintain the exterior of the facility at all times of the year
including summer including lawn maintenance, fences, parking lots, and checking
the mail?
#+end_quote
*** TODO Question Three :documentation:original:new:
The exterior of the property is maintained year round. The lawn is trimmed in
the summer and spring months. Leaves are raked in the fall on a weekly basis.
The driveway, front path, and side entrances are cleared of snow in the winter
on a weekly basis. The mail is collected from the front porch every day.
*** DONE Question Three :documentation:original:new:
CLOSED: [2022-12-02 Fri 18:32]
#+begin_quote
Does your chapter have written procedures in place to ensure the chapter
facility is kept clean? These guidelines and regulations should include methods
for enforcement, maintenance, and upkeep, and how responsibilities are shared
equally between chapter members. Please provide documentation.
#+end_quote
*** TODO Question Four :original:new:
The chapter is kept clean via a system of House Jobs. The standards for these
jobs can be found in [[file:documentation/Facilities/Facility Maintenance/House Jobs Standards 2022.pdf][House Job Standards 2022]]. These standards are enforced by
Assistant House Managers. Jobs are completed twice a week by brothers on Tuesday
and Thursday and are signed off by Assistant House Managers. The house is also
cleaned top to bottom on Sundays at what we call “Work Party”. House Jobs are
assigned based on individuals’ point totals. Brothers receive points for
completing House Jobs and lose points for incomplete jobs. Jobs are assigned to
the 32 individuals with the LEAST points. Point tracking is done in a
spreadsheet [[file:documentation/Facilities/Facility Maintenance/House Manager
Points.xlsx][(see documentation: House Manager Points.xlsx)]]. Rules surrounding
living in the house that extend outside the House Job Standards can be found in
AXP DSP House Rules.
*** DONE Question Four :original:new:
CLOSED: [2022-12-02 Fri 18:46]
#+begin_quote
How does your chapter manage members who do not fulfill facility/maintenance
responsibilities?
#+end_quote
The chapter will fine brothers who do not complete House Jobs or miss “Work
Party” without an excuse. The fine is brought to a meeting of our Executive
Council. If the voting members of the Executive Council pass the fine, a
punishment is decided upon by all in attendance at that meeting of the Executive
Council. Punishments vary based on severity of the infraction and regularity of
infractions. They could be another house job, monetary fine, or asked to assist
with a house repair.
** Chapter Communication and Expectations
:PROPERTIES:
:OWNER: Connor Wirsing
:END:
*** TODO Question One :original:new:
*** DONE Question One :original:new:
CLOSED: [2022-12-02 Fri 18:46]
#+begin_quote
Does the chapter require members to sign a formal agreement to reside in the
facility (such as a lease)? If so, how far in advance is the agreement signed?
#+end_quote
*** TODO Question Two :original:new:
The chapter does require members to sign a housing agreement form that indicates
whether or not they will be on housing and if so, for which terms. These
agreements are to be signed by all brothers/new members by the end of B term
prior to the year they will move in. This gives the BOD ample time to secure
additional housing if needed for the following academic year.
*** DONE Question Two :original:new:
CLOSED: [2022-12-02 Fri 18:47]
#+begin_quote
Do you have a member agreement for in-house culture, expectations, and
responsibility for members?
#+end_quote
*** TODO Question Three
We do not have a member agreement, however by being initiated as a brother, one
is expected to follow expectations and adhere to the responsibilities of the
brotherhood. Should a brother start to repeatedly clash with the rest of the
house or ignore their responsibilities the issue will be brought to the
undergraduate executive council.
*** DONE Question Three
CLOSED: [2022-12-02 Fri 18:51]
#+begin_quote
Does the chapter require members to provide a deposit to live in the facility?
If yes, how much and how early is the deposit requested? And what percentage is
paid on time?
#+end_quote
*** TODO Question Four :documentation:original:new:
The chapter does require members to pay a deposit to live at the house. This
deposit totals $1,000 per brother and is to be paid before move-in. 94.4% of the
deposits were paid on time in 2022.
*** DONE Question Four :documentation:original:new:
CLOSED: [2022-12-02 Fri 18:51]
#+begin_quote
Does your chapter have documented move-in and move-out procedures? If yes, share
what these procedures are and include how your chapter enforces these policies.
(Please upload documentation as well)
#+end_quote
*** TODO Question Five :original:new:
Our chapter does have move-in and move-out procedures. These procedures address
any damage to the room, and account for furniture that is in the room. Nothing
should be left in the room that was not there upon move-in. Nothing should be
taken from the room either. However the House Manager holds the power to approve
room additions/subtractions/alterations. Any changes should be noted on the
move-in/out paperwork. The move in/out paperwork can be found in the [[file:documentation/Facilities/Chapter Communication and Expectations/AXP DSP Room Condition Form.pdf][AXP DSP
Room Condition Form]].
*** DONE Question Five :original:new:
CLOSED: [2022-12-02 Fri 18:52]
#+begin_quote
What policies or processes are in place to hold members accountable for damage
to the property?
#+end_quote
Our chapter does have policies for damage done to the property, which require
Brothers to repair or pay for damage caused, and pay additional fines if the
damage was caused intentionally. This policy can be found in the Code of Chapter
Regulations.
** Facility Community Bonding
*** DONE Question One :original:new:
CLOSED: [2022-11-28 Mon 13:58]
@ -1073,7 +1161,7 @@ member responsible for this process, a program, etc.
:PROPERTIES:
:OWNER: Matt Lund
:END:
* [4%] Member Development
* [8%] Member Development
** General Member Development
*** TODO Question One :original:new:
#+begin_quote
@ -1198,12 +1286,23 @@ please describe.
:PROPERTIES:
:OWNER: John Robinson
:END:
*** TODO Question One :documentation:original:new:
*** DONE Question One :documentation:original:new:
CLOSED: [2022-12-02 Fri 18:56]
#+begin_quote
What leadership development or training is provided by the chapter for its
elected/appointed leaders? What inter/national support does your chapter take
advantage of for training new officers?
#+end_quote
Our chapter directs members interested in leadership positions and those
recently elected towards the leadership training resources provided by WPI, but
more importantly, those provided by the national fraternity. Winter Conclave is
a biannual leadership training that our National Chapter provides,where each
year every chapter sends a delegation composed of the president, vice president,
risk manager, and treasurer. In addition, leadership training sessions are
provided each semester. The next of these, an Officer Transition and Training
roundtable, will take place January 13th-15th, 2023, and all newly elected
officers are required to attend either in person or via zoom.
*** TODO Question Two :documentation:
#+begin_quote
Did a representative from your chapter attend a leadership training/conference

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