Remove changes not approved by the BOD.

Chapter Council 2023-01-29

.gitea/workflows/release.yaml

@@ -0,0 +1,28 @@
+name: release
+
+on: 
+  push:
+    tags:
+      - '*'
+
+jobs:
+  release:
+    runs-on: bylaw-builder
+    steps:
+      - name: Checkout
+        uses: actions/checkout@v3
+        with:
+          fetch-depth: 0
+      - name: Setup go
+        uses: https://github.com/actions/setup-go@v4
+        with:
+          go-version: '>=1.20.1'
+      - name: Build
+        run: make
+      - name: Release
+        id: use-go-action
+        uses: https://gitea.com/actions/release-action@main
+        with:
+          files: |-
+            bylaws.pdf
+          api_key: '${{secrets.RELEASE_TOKEN}}'

README.org

@@ -3,7 +3,5 @@
 * Generating PDFs
 A PDF can be generated using the following command:
 #+begin_src bash
-guix shell -m manifest.scm -- make
+docker run --rm -v $PWD:/data -w /data git.axpdsp.org/parliamentarian/bylaw-builder make
 #+end_src
-Assuming that [[https://guix.gnu.org/][GNU Guix]] is installed, this command will handle downloading all
-dependencies, generating PDF, and cleaning up temporary files.

bylaws.org

@@ -85,6 +85,7 @@ conditions:
   6 of this section.
 * Officers
 ** Officers
+<<tag:1>>
 - The elected officers of the Chapter are as follows:
   - President
   - Vice President
@@ -100,6 +101,7 @@ conditions:
   - Postulant Leader
   - Risk Management Officer
   - Chapter Correspondent
+  - Membership Development Officer
 - The following officers shall comprise the Executive Council:
   - President
   - Vice President
@@ -113,12 +115,12 @@ conditions:
   - Risk Management Officer
 - The following officers shall be appointed by the Executive Council:
   - Parliamentarian
-  - Two Recruitment Chairmen
+  - Two Recruitment Directors
-  - Public Relations Chairman
+  - Marketing Director
-  - Community Service Chairman
+  - Community Service Director
-  - Scholastics Chairman
+  - Scholastics Director
-  - Fraternal Chairman
+  - Fraternal Director
-  - Activities Chairman
+  - Activities Director
   - Interfraternity Council (IFC) Judicial Board Representatives
 - The hierarchy of the Chapter shall be: 
   - President
@@ -129,7 +131,7 @@ conditions:
   - All Remaining Brothers in order of ascending scroll number
 - Any officer not enrolled as a full-time student at WPI during the academic
   year (terms A, B, C, and D) shall resign from that office immediately after
-  terminating full-time enrollment.
+  terminating full-time enrollment. If they are a WPI student, this requirement may be waived by a 2/3rds vote of the Brotherhood.
 - Any officer who falls into Bad Standing with the Chapter shall resign from
   that office immediately.
 - Any officer shall have the authority to post Work Parties pertinent to the
@@ -200,6 +202,9 @@ conditions:
 - He is responsible for the general House and Executive Council mailing lists,
   and shall keep graduate members informed of their status on such mailing
   lists.
+- At each Chapter Council, the acting Secretary shall read a report of the
+  minutes from the previous Chapter Council and of each Executive Council
+  meeting since the previous Chapter Council.
 *** Treasurer
 - He shall report directly to the President and shall oversee the Comptroller.
 - He shall be the chief financial officer of the Chapter and shall be
@@ -223,18 +228,16 @@ conditions:
   Phi Building Association of Alpha Chi Rho require the signature of the
   Treasurer or the signature of the Treasurer of the Building Association.
 - He shall submit to each Brother an invoice for Room, Board, and Dues for each
-  semester at least 6 weeks prior to the start of the semester. Furthermore, he
+  semester at least 4 weeks prior to the start of the semester. Furthermore, he
   shall present to each Brother a statement of their own outstanding debt to
   the Chapter by the fifth week of each term and two weeks prior to elections.
 - He shall obtain from the Steward, House Manager, Comptroller, Social Officer,
-  and Committee Chairmen an itemized list of expenditures.
+  and Committee Directors an itemized list of expenditures.
 - He shall obtain from the Member-at-Large a list of monetary fines to be
   added to Brothers’ house bills.
 - He shall receive payments of house bills and other monies due to the
   Chapter.
-- He shall follow the progress of all Brothers’ payment plans, and immediately
+- He shall follow the progress of all Brothers’ payment plans, and notify the Executive Council and Board of Directors Treasurer by the next scheduled meeting if said plans are not being followed.
-  notify the Executive Council and Treasurer of the Building Association if
-  said plans are not being followed.
 - He shall not make any Petty Cash expenditures nor shall he compensate
   members of the Fraternity for Petty Cash expenditures except in the absence
   of the Comptroller.
@@ -272,7 +275,7 @@ conditions:
 - He shall keep and submit to the Treasurer an itemized account of Petty Cash
   expenditures.
 - He shall refund from Petty Cash any purchases authorized by the appropriate
-  Officer or Committee Chairman.
+  Officer or Committee Directors.
 - He shall authorize all dealings with vendors in which the Chapter is the
   purchasing party.
 - He shall be responsible for the ordering of the composite.
@@ -498,10 +501,10 @@ conditions:
 - He shall periodically update the design of the website as appropriate.
 - He shall be responsible for the security of the website.
 - He shall update Rush/Recruitment information on the website as deemed
-  necessary by the Recruitment Chairmen.
+  necessary by the Recruitment Directors.
 - He shall collaborate with the Chapter Correspondent, Historian, and Keeper of
   the Horn to keep a historical section of the website up to date.
-- He shall collaborate with the Public Relations chair and Keeper of the Horn
+- He shall collaborate with the Marketing Director and Keeper of the Horn
   to maintain a positive presence on social media.
 *** Parliamentarian
 - He shall report directly to the Brotherhood through Chapter Council.
@@ -522,6 +525,10 @@ conditions:
   according to the Chapter Bylaws.
 - He shall codify and make available to the Chapter the general and permanent
   motions, resolutions, and enactments of the Executive and Chapter Councils.
+- He shall be authorized to correct or modify chapter and section designations,
+  punctuation, and cross-references and to make such other technical and
+  conforming changes to these Bylaws as may be necessary to reflect the intent
+  of the Chapter.
 *** Postulant Leader
 - He shall report updates to the Chapter Council and shall be held accountable
   to the Ritual Officer.
@@ -577,11 +584,7 @@ conditions:
 - It shall formulate and enforce the policies of the Chapter and submit all
   findings and recommendations to the Brotherhood.
 - Any decision made by the Executive Council may be overturned by a two-thirds
-  (2/3) vote of the Brotherhood. A motion to overturn must be presented in
+  (2/3) vote of the Brotherhood.
-  writing at Chapter Council and voted upon at the following Chapter Council.
-  The motion may not be presented later than the next two Chapter Councils after
-  the decision has been announced to the Brotherhood, unless based on new
-  evidence.
 - The Executive Council will review all fines.
 - A quorum of six-sevenths (6/7) of the voting members of the Council must be
   reached before an official meeting may begin.
@@ -593,20 +596,20 @@ conditions:
 - It shall review and approve the Chapter’s budget for the upcoming academic
   year and submit this budget to the Brotherhood and the Board of Directors for
   approval no later than the third week of D-term.
+- After concluding a closed session, the Executive Council must wait 5 minutes after the Chapter has been notified before resuming business.
 ** Committees
 - The standing committees of the Chapter shall be as follows:
   - Rush Committee
-  - Public Relations Committee
+  - Marketing Committee
   - Community Service Committee
   - Scholastics Committee
   - Fraternal Committee
   - Activities Committee
 - All standing committees shall be responsible to the Vice President.
-- All committees will be led by appointed chairmen.
+- All committees will be led by appointed directors.
-- Each committee chairman shall fill out committee reports weekly, or as
+- Each committee director shall fill out committee reports weekly, or as
   instructed otherwise by the Vice President.
-- The stipulations detailed in Article II, Section 1 also apply to committee
+- The stipulations detailed in [[tag:1]] also apply to committee directors.
-  chairmen.
 ** Committees’ Responsibilities
 *** Rush Committee
 - It shall extend bids to students elected to Postulancy on behalf of the
@@ -618,23 +621,18 @@ conditions:
   rush calendar, and by regular notifications during Rush.
 - It shall determine and advise the Brotherhood of the methods and techniques
   used during Rush programs.
-*** Public Relations Committee
+*** Marketing Committee
 - It shall be responsible for promoting a favorable public image of the Chapter
   and Fraternity.
 - It shall cooperate with other officers in promoting the various public events
-  of the Chapter via school and local newspapers, on-campus advertising and/or
+  of the Chapter via social media, school and local newspapers, on-campus
-  any other applicable methods of advertisement.
+  advertising, and/or any other applicable methods of advertisement.
+- It shall work in conjunction with the keeper of the horn to take
+  pictures/videos of various events for marketing purposes.
 - It shall promote positive relations between the Chapter and other chapters of
   Alpha Chi Rho, other WPI fraternities, WPI sororities, IFC, Panhellenic
   Council, student organizations, faculty and the administration of WPI, as
   well as all other relevant organizations.
-- It shall be responsible for communication with other organizations regarding
-  any joint events planned by the Chapter, in coordination with the appropriate
-  officer or committee at the discretion of said officers or committees.
-- It shall be responsible for organizing non-philanthropically oriented
-  on-campus events which are intended primarily to promote a positive image of
-  the Chapter and/or Fraternity. At least one of these events shall be planned
-  each semester.
 - It shall be responsible, in coordination with the appropriate officer or
   committee, for any event in which the Chapter’s primary purpose for
   participation is providing the public with general information about the
@@ -685,7 +683,7 @@ conditions:
 - It shall, in cooperation with the Board of Directors’ Local Activities
   Chairman, promote the involvement and relationship of the undergraduate
   Chapter with the graduate Chapter and the Board of Directors.
-- The committee chairman or his designee shall attend all meetings of the
+- The committee director or his designee shall attend all meetings of the
   graduate Chapter.
 - It shall be responsible for the following Chapter events: Thanksgiving
   Dinner, Homecoming Dinner, Brothers’ Christmas party, Winter formal, Spring
@@ -697,9 +695,12 @@ conditions:
 - It shall be responsible for forming intramural teams and posting of
   intramural schedules.
 - It shall organize and promote frequent activities for the Chapter each term.
-- It shall encourage co-sponsorship of events with other campus fraternities
+- It shall organize joint events with other campus fraternities and sororities,
-  and sororities, as well as with other campus organizations in coordination
+  as well as with other campus organizations. At least one of these events shall
-  with the Public Relations Committee.
+  be planned each academic term.
+- It shall be responsible for communication with other organizations regarding
+  any joint events planned by the Chapter, in coordination with the appropriate
+  officer or committee at the discretion of said officers or committees.
 - It shall provide the Secretary and Chapter Correspondent with a list of all
   upcoming activities, to be posted on the calendar of events.
 * Procedure
@@ -764,10 +765,7 @@ conditions:
     time specified by the Executive Council, placement in Bad Standing, and
     turning over the outstanding balance to an agency specializing in
     collections.
-  - No Brother will be allowed to move into Chapter housing unless he has
+  - No Brother will be allowed to move into Chapter housing or utilize meal plan unless he has either paid his house bill in full beforehand or has arranged a payment plan through the Treasurer and the Executive Council. This shall include a minimum payment of the greater of $1000 or 20% of the amount owed.
-    either paid his house bill in full beforehand or has arranged a payment
-    plan through the treasurer and the Executive Council, which is to include a
-    minimum payment of one thousand dollars prior to occupancy.
   - If any person shall terminate his residence during the course of a
     semester, any unpaid balance of his house bill or debts to the national
     Fraternity shall be subtracted from any balance due to him.
@@ -781,8 +779,6 @@ conditions:
     exception of the Executive Council. The new occupant shall pay and the
     former occupant shall be refunded a fraction of the regular room and board
     fee according to the schedule outlined in the [[new-occupant-fee-schedule][new occupant fee schedule]].
-  - All residents of Chapter housing shall be required to be on the Chapter
-    meal plan, except by special consideration by the Executive Council.
   - There will be no reduction in Room or Board for any Brother, including
     office holders.
   - Upon a person’s graduation or withdrawal from WPI, the Board of Directors
@@ -793,6 +789,7 @@ conditions:
   - All budgets into which all Brothers have contributed funds, shall be spent
     in a manner which will allow all Brothers to take advantage of said
     funds.
+- Once the prior academic year has ended, Brothers may not petition off Chapter housing or meal plan except by a 3/4ths vote of Chapter Council. This vote shall be by ballot.
 #+NAME: new-occupant-fee-schedule       
 #+CAPTION: New Occupant Fee Schedule
 #+ATTR_LATEX: :environment longtable :align |p{6cm}|p{4cm}|p{5cm}|
@@ -842,9 +839,6 @@ conditions:
   longer be considered in attendance, and he shall be fined accordingly.
 - During a Ritual meeting, no outsider of the Fraternity shall be allowed in the
   house beginning 30 minutes prior to the start of the meeting.
-- At every Chapter Council, a report of the minutes from the previous Chapter
-  Council, and the minutes of all Executive Council meetings since the previous
-  Chapter Council shall be read.
 - No eating, drinking, or smoking will be permitted in Chapter Council or
   Executive Council meetings, except by special permission of the President, or
   Ritual Officer under ritual conditions.
@@ -867,23 +861,25 @@ conditions:
     available rooms, they must fill all spaces according to ascending scroll
     number, and the remainder will live in alternative housing provided by the
     Chapter.
-- When there is secondary Chapter housing the following Brothers are required
+- When there is secondary Chapter housing, two Executive Council members are
-  to live in the secondary house containing the largest concentration of
+  required to live in secondary housing containing the largest concentration of
-  undergraduate brothers for the academic year following their election and
+  undergraduate Brothers for the academic year following their election and
-  will not be allowed to petition off of housing:
+  will not be allowed to petition off of housing. Unless replacements are
+  found, the following Brothers will not be allowed to petition off:
   - Vice President
   - Secretary
 - The following order shall be used for individual house selection:
   - President, Vice President, Treasurer, Secretary, House Manager, Steward,
    Comptroller.
-  - Newly initiated Brothers by ascending scroll order.
+  - Newly initiated Brothers. This shall be in ascending scroll order unless
-  - Risk Management Officer, Sergeant-at-Arms, Social Officer, Ritual Officer,
+    otherwise specified by the Chapter Council.
-    Chaplain, Member-at-Large, Chapter Correspondent, Postulant Leader.
+  - Remaining Brothers. This shall be in ascending scroll order unless otherwise
-  - Remaining Brothers by ascending scroll number.
+    specified by the Chapter Council.
+  - Non-Brother residents, in a random order unless specified by the Brotherhood.
 - The following order shall be used for individual room selection:
   - President, Vice President, Treasurer, Secretary, House Manager, Steward.
-  - Remaining officers by rank of election followed by Comptroller.
+  - Remaining Brothers. This shall be in ascending scroll order unless otherwise
-  - Remaining Brothers by ascending scroll number.
+    specified by regulations passed by the Brotherhood.
 - In the case that there are more Brothers than beds available in Chapter
   housing, any Brother not signing his housing contract for more than a
   semester or any Brother who has lived in Chapter housing for three years,
@@ -909,6 +905,8 @@ conditions:
   - Payment of at least 1/2 of all anticipated fees in advance.
   - Approval by the Executive Council to allow said Brother into Housing,
     Membership, and Board.
+- There shall be unlimited parietal hours.
+- During the academic year, non-Brother residents shall be required to live in secondary housing and shall receive the first house picks. When not during the academic year, they shall have the last house picks, in a random order unless specified by the Brotherhood.
 ** Status
 - Any Brother no longer enrolled or pursuing an undergraduate degree at WPI will
   be considered to be on graduate status.
@@ -917,29 +915,32 @@ conditions:
 - A Brother who has not paid his house bill or has not signed a payment plan
   approved by the treasurer shall first be placed on social probation. Then
   after a period of time to be set by the Executive Council, that Brother shall
-  be placed in Bad Standing with the Chapter.
+  be placed in Bad Standing with the Chapter. <<tag:2>>
 - A Brother who has been placed on academic probation by WPI shall be considered
   in Bad Standing with the Chapter.
 - A Brother who has attended less than 50% of Alpha designated events or less
   than 25% of Chi designated events in a given term without valid excuse shall
-  be considered in Bad Standing the following term. See [[Attendance]]
+  be considered in Bad Standing the following term. See [[Attendance]] for
-  for definitions of Alpha and Chi events.
+  definitions of Alpha and Chi events.
 - A Brother in Bad Standing for reasons not relating to payment of house bills
   or academic probation may be removed from Bad Standing by a majority vote of
   either the Executive Council or Chapter Council.
+- Resignations are automatically and immediately accepted.
+- All undergraduate Brothers are required to be on Chapter housing and meal plan. This requirement may be waived by consideration of the Executive Council.
 ** General
 - Secretarial notes shall be kept on file for ten years. No one shall be allowed
   to see the minutes of Chapter Council with the exception of Brothers, members
   of the Board of Directors, and those required to do so by law.
 - An appointed faculty advisor may be removed by a two-thirds (2/3) vote of the
   Brotherhood. Reasons for removal of a faculty advisor shall include:
-  1. Failure to meet the requirements as put forth by the fraternity.
+  - Failure to meet the requirements as put forth by the fraternity.
-  2. Failure to uphold the best interests of the fraternity in any dealings.
+  - Failure to uphold the best interests of the fraternity in any dealings.
 - Attached as an appendix to these bylaws shall be:
-  1. Glossary of terms specific to these bylaws
+  - Glossary of terms specific to these bylaws
-  2. Housing Contract
+  - Housing Contract
-  3. Membership Contract
+  - Membership Contract
-  4. Meal Plan Contract
+  - Meal Plan Contract
+- Prospective payees who are not a Brother or a Postulant may not be offered to be on Chapter housing or meal plan except by a 3/4th vote of the Brotherhood. If there is secondary housing, they will be required to live in secondary housing.
 ** Amendments
 - Amendments to these bylaws may be presented to the Chapter by any member of
   the Brotherhood.
@@ -947,21 +948,9 @@ conditions:
   the vote.
 - A three-fourths (3/4) vote of the Brotherhood currently not in Bad Standing
   and the approval of the Board of Directors is required to amend these bylaws.
-- Suspending these bylaws during any meeting will be accomplished according to
+- Suspending these bylaws during any meeting will be accomplished by a motion to
-  Robert’s Rules of Order.
+  suspend the rules.
-** Petitions
-- Petitions must be submitted to the Secretary in writing at least one week
-  prior to the Executive Council in which the petition will be brought up.
-- Petitions must include:
-  1. A description of what the petitioner wishes to petition.
-  2. A brief description of the petitioner’s reasons for petitioning.
-- Petitions will be considered by the Executive Council on a case by case
- basis.
-- Housing petitions must be considered before entering into any binding
-  obligations of housing organizations other than Alpha Chi Rho.
 ** Fines
-- Penalties associated with standard fines are to be set and approved by the
-  Executive Council. Suggested penalties are outlined in Article V.
 - All fines are to be reviewed by the Executive Council for approval.
 - Any Brother may recommend fines to the Executive Council, through the
   Member-at-Large.
@@ -985,7 +974,7 @@ conditions:
 - Bad Standing :: The status of Brothers deemed undeserving of the full
   privileges of Brotherhood on the basis of academic performance, financial
   responsibility, attendance, or other standards set forth by the Brotherhood;
-  Specific criteria stated in Article IV, Section 5, Subsections C, D, and E.
+  Specific criteria stated in [[tag:2]] et seq.
 - The Board of Directors :: The Board of Directors of the Delta Sigma Phi
  Building Association of Alpha Chi Rho
 - Cash Box :: A secure container possessed by the Comptroller; It shall
@@ -1004,6 +993,13 @@ conditions:
   modifications to the House or furniture attached to it
 - Secondary Housing :: Any Alpha Chi Rho property being used to house current
   undergraduate Brothers under the Housing Contract that is not Primary Housing
+* Links
+:PROPERTIES:
+:UNNUMBERED: t
+:END:
+- Housing Contract :: https://docs.google.com/document/d/1SblLNZ8Db30j_H2nYKN5otYSnvr6b1YHfRXvvEfL_wY
+- Meal Plan Contract :: https://docs.google.com/document/d/1jQzESUqY42DxdV3DmSihtelb0QQjgGaplFiKhPepU0c
+- Membership Contract :: https://docs.google.com/document/d/1rIM84xtwTShzrhAoY80WEIl7qzkU_PJqvDzj4ZhQ198
 
 \pagebreak
 #+begin_example
@@ -1029,4 +1025,6 @@ UPDATED 04/09/2015 - A. DAVIS
 UPDATED 08/16/2017 - J. REMZ
 UPDATED 2021-09-28 - R. SIEGEL
 UPDATED 2022-09-13 - R. SIEGEL
+UPDATED 2023-01-17 - R. SAKLAD
+UPDATED 2023-02-18 - R. SAKLAD
 #+end_example

local.el

@@ -6,12 +6,12 @@
     ("\\chapter{%s}" . "\\chapter*{%s}")
     ("\\section{%s}" . "\\section*{%s}"))))
 
-(setopt org-latex-hyperref-template "
+(setq org-latex-hyperref-template "
 \\hypersetup{\n pdfauthor={%a},\n pdftitle={%t},\n pdfkeywords={%k},
  pdfsubject={%d},\n pdfcreator={%c},\n pdflang={%L},\n colorlinks=true}\n")
 
-(keymap-local-set
+(local-set-key
- "C-c t"
+ (kbd "C-c t")
  (lambda nil
    (interactive)
    (save-match-data

manifest.scm

@@ -1,6 +0,0 @@
-;; What follows is a "manifest" equivalent to the command line you gave.
-;; You can store it in a file that you may then pass to any 'guix' command
-;; that accepts a '--manifest' (or '-m') option.
-
-(specifications->manifest
- (list "emacs-next" "texlive" "make" "git"))