This commit makes the following changes:
- Adds infrastructure to automatically generate a PDF
- Updates the style of the document to match the Chapter Code of Regulation
- Simplifies the layout of the bylaws.org file
- The elected officers of the Chapter are as follows:
- President
- Vice President
@@ -100,6 +101,7 @@ conditions:
- Postulant Leader
- Risk Management Officer
- Chapter Correspondent
- Membership Development Officer
- The following officers shall comprise the Executive Council:
- President
- Vice President
@@ -113,12 +115,12 @@ conditions:
- Risk Management Officer
- The following officers shall be appointed by the Executive Council:
- Parliamentarian
- Two Recruitment Chairmen
- Public Relations Chairman
- Community Service Chairman
- Scholastics Chairman
- Fraternal Chairman
- Activities Chairman
- Two Recruitment Directors
- Marketing Director
- Community Service Director
- Scholastics Director
- Fraternal Director
- Activities Director
- Interfraternity Council (IFC) Judicial Board Representatives
- The hierarchy of the Chapter shall be:
- President
@@ -129,7 +131,7 @@ conditions:
- All Remaining Brothers in order of ascending scroll number
- Any officer not enrolled as a full-time student at WPI during the academic
year (terms A, B, C, and D) shall resign from that office immediately after
terminating full-time enrollment.
terminating full-time enrollment. If they are a WPI student, this requirement may be waived by a 2/3rds vote of the Brotherhood.
- Any officer who falls into Bad Standing with the Chapter shall resign from
that office immediately.
- Any officer shall have the authority to post Work Parties pertinent to the
@@ -200,6 +202,9 @@ conditions:
- He is responsible for the general House and Executive Council mailing lists,
and shall keep graduate members informed of their status on such mailing
lists.
- At each Chapter Council, the acting Secretary shall read a report of the
minutes from the previous Chapter Council and of each Executive Council
meeting since the previous Chapter Council.
*** Treasurer
- He shall report directly to the President and shall oversee the Comptroller.
- He shall be the chief financial officer of the Chapter and shall be
@@ -223,18 +228,16 @@ conditions:
Phi Building Association of Alpha Chi Rho require the signature of the
Treasurer or the signature of the Treasurer of the Building Association.
- He shall submit to each Brother an invoice for Room, Board, and Dues for each
semester at least 6 weeks prior to the start of the semester. Furthermore, he
semester at least 4 weeks prior to the start of the semester. Furthermore, he
shall present to each Brother a statement of their own outstanding debt to
the Chapter by the fifth week of each term and two weeks prior to elections.
- He shall obtain from the Steward, House Manager, Comptroller, Social Officer,
and Committee Chairmen an itemized list of expenditures.
and Committee Directors an itemized list of expenditures.
- He shall obtain from the Member-at-Large a list of monetary fines to be
added to Brothers’ house bills.
- He shall receive payments of house bills and other monies due to the
Chapter.
- He shall follow the progress of all Brothers’ payment plans, and immediately
notify the Executive Council and Treasurer of the Building Association if
said plans are not being followed.
- He shall follow the progress of all Brothers’ payment plans, and notify the Executive Council and Board of Directors Treasurer by the next scheduled meeting if said plans are not being followed.
- He shall not make any Petty Cash expenditures nor shall he compensate
members of the Fraternity for Petty Cash expenditures except in the absence
of the Comptroller.
@@ -272,7 +275,7 @@ conditions:
- He shall keep and submit to the Treasurer an itemized account of Petty Cash
expenditures.
- He shall refund from Petty Cash any purchases authorized by the appropriate
Officer or Committee Chairman.
Officer or Committee Directors.
- He shall authorize all dealings with vendors in which the Chapter is the
purchasing party.
- He shall be responsible for the ordering of the composite.
@@ -498,10 +501,10 @@ conditions:
- He shall periodically update the design of the website as appropriate.
- He shall be responsible for the security of the website.
- He shall update Rush/Recruitment information on the website as deemed
necessary by the Recruitment Chairmen.
necessary by the Recruitment Directors.
- He shall collaborate with the Chapter Correspondent, Historian, and Keeper of
the Horn to keep a historical section of the website up to date.
- He shall collaborate with the Public Relations chair and Keeper of the Horn
- He shall collaborate with the Marketing Director and Keeper of the Horn
to maintain a positive presence on social media.
*** Parliamentarian
- He shall report directly to the Brotherhood through Chapter Council.
@@ -522,6 +525,10 @@ conditions:
according to the Chapter Bylaws.
- He shall codify and make available to the Chapter the general and permanent
motions, resolutions, and enactments of the Executive and Chapter Councils.
- He shall be authorized to correct or modify chapter and section designations,
punctuation, and cross-references and to make such other technical and
conforming changes to these Bylaws as may be necessary to reflect the intent
of the Chapter.
*** Postulant Leader
- He shall report updates to the Chapter Council and shall be held accountable
to the Ritual Officer.
@@ -577,11 +584,7 @@ conditions:
- It shall formulate and enforce the policies of the Chapter and submit all
findings and recommendations to the Brotherhood.
- Any decision made by the Executive Council may be overturned by a two-thirds
(2/3) vote of the Brotherhood. A motion to overturn must be presented in
writing at Chapter Council and voted upon at the following Chapter Council.
The motion may not be presented later than the next two Chapter Councils after
the decision has been announced to the Brotherhood, unless based on new
evidence.
(2/3) vote of the Brotherhood.
- The Executive Council will review all fines.
- A quorum of six-sevenths (6/7) of the voting members of the Council must be
reached before an official meeting may begin.
@@ -593,20 +596,20 @@ conditions:
- It shall review and approve the Chapter’s budget for the upcoming academic
year and submit this budget to the Brotherhood and the Board of Directors for
approval no later than the third week of D-term.
- After concluding a closed session, the Executive Council must wait 5 minutes after the Chapter has been notified before resuming business.
** Committees
- The standing committees of the Chapter shall be as follows:
- Rush Committee
- Public Relations Committee
- Marketing Committee
- Community Service Committee
- Scholastics Committee
- Fraternal Committee
- Activities Committee
- All standing committees shall be responsible to the Vice President.
- All committees will be led by appointed chairmen.
- Each committee chairman shall fill out committee reports weekly, or as
- All committees will be led by appointed directors.
- Each committee director shall fill out committee reports weekly, or as
instructed otherwise by the Vice President.
- The stipulations detailed in Article II, Section 1 also apply to committee
chairmen.
- The stipulations detailed in [[tag:1]] also apply to committee directors.
** Committees’ Responsibilities
*** Rush Committee
- It shall extend bids to students elected to Postulancy on behalf of the
@@ -618,23 +621,18 @@ conditions:
rush calendar, and by regular notifications during Rush.
- It shall determine and advise the Brotherhood of the methods and techniques
used during Rush programs.
***Public Relations Committee
***Marketing Committee
- It shall be responsible for promoting a favorable public image of the Chapter
and Fraternity.
- It shall cooperate with other officers in promoting the various public events
of the Chapter via school and local newspapers, on-campus advertising and/or
any other applicable methods of advertisement.
of the Chapter via social media, school and local newspapers, on-campus
advertising, and/or any other applicable methods of advertisement.
- It shall work in conjunction with the keeper of the horn to take
pictures/videos of various events for marketing purposes.
- It shall promote positive relations between the Chapter and other chapters of
Alpha Chi Rho, other WPI fraternities, WPI sororities, IFC, Panhellenic
Council, student organizations, faculty and the administration of WPI, as
well as all other relevant organizations.
- It shall be responsible for communication with other organizations regarding
any joint events planned by the Chapter, in coordination with the appropriate
officer or committee at the discretion of said officers or committees.
- It shall be responsible for organizing non-philanthropically oriented
on-campus events which are intended primarily to promote a positive image of
the Chapter and/or Fraternity. At least one of these events shall be planned
each semester.
- It shall be responsible, in coordination with the appropriate officer or
committee, for any event in which the Chapter’s primary purpose for
participation is providing the public with general information about the
@@ -685,7 +683,7 @@ conditions:
- It shall, in cooperation with the Board of Directors’ Local Activities
Chairman, promote the involvement and relationship of the undergraduate
Chapter with the graduate Chapter and the Board of Directors.
- The committee chairman or his designee shall attend all meetings of the
- The committee director or his designee shall attend all meetings of the
graduate Chapter.
- It shall be responsible for the following Chapter events: Thanksgiving
Dinner, Homecoming Dinner, Brothers’ Christmas party, Winter formal, Spring
@@ -697,9 +695,12 @@ conditions:
- It shall be responsible for forming intramural teams and posting of
intramural schedules.
- It shall organize and promote frequent activities for the Chapter each term.
- It shall encourage co-sponsorship of events with other campus fraternities
and sororities, as well as with other campus organizations in coordination
with the Public Relations Committee.
- It shall organize joint events with other campus fraternities and sororities,
as well as with other campus organizations. At least one of these events shall
be planned each academic term.
- It shall be responsible for communication with other organizations regarding
any joint events planned by the Chapter, in coordination with the appropriate
officer or committee at the discretion of said officers or committees.
- It shall provide the Secretary and Chapter Correspondent with a list of all
upcoming activities, to be posted on the calendar of events.
* Procedure
@@ -764,10 +765,7 @@ conditions:
time specified by the Executive Council, placement in Bad Standing, and
turning over the outstanding balance to an agency specializing in
collections.
- No Brother will be allowed to move into Chapter housing unless he has
either paid his house bill in full beforehand or has arranged a payment
plan through the treasurer and the Executive Council, which is to include a
minimum payment of one thousand dollars prior to occupancy.
- No Brother will be allowed to move into Chapter housing or utilize meal plan unless he has either paid his house bill in full beforehand or has arranged a payment plan through the Treasurer and the Executive Council. This shall include a minimum payment of the greater of $1000 or 20% of the amount owed.
- If any person shall terminate his residence during the course of a
semester, any unpaid balance of his house bill or debts to the national
Fraternity shall be subtracted from any balance due to him.
@@ -781,8 +779,6 @@ conditions:
exception of the Executive Council. The new occupant shall pay and the
former occupant shall be refunded a fraction of the regular room and board
fee according to the schedule outlined in the [[new-occupant-fee-schedule][new occupant fee schedule]].
- All residents of Chapter housing shall be required to be on the Chapter
meal plan, except by special consideration by the Executive Council.
- There will be no reduction in Room or Board for any Brother, including
office holders.
- Upon a person’s graduation or withdrawal from WPI, the Board of Directors
@@ -793,6 +789,7 @@ conditions:
- All budgets into which all Brothers have contributed funds, shall be spent
in a manner which will allow all Brothers to take advantage of said
funds.
- Once the prior academic year has ended, Brothers may not petition off Chapter housing or meal plan except by a 3/4ths vote of Chapter Council. This vote shall be by ballot.
- Newly initiated Brothers. This shall be in ascending scroll order unless
otherwise specified by the Chapter Council.
- Remaining Brothers. This shall be in ascending scroll order unless otherwise
specified by the Chapter Council.
- Non-Brother residents, in a random order unless specified by the Brotherhood.
- The following order shall be used for individual room selection:
- President, Vice President, Treasurer, Secretary, House Manager, Steward.
- Remaining officers by rank of election followed by Comptroller.
- Remaining Brothers by ascending scroll number.
- Remaining Brothers. This shall be in ascending scroll order unless otherwise
specified by regulations passed by the Brotherhood.
- In the case that there are more Brothers than beds available in Chapter
housing, any Brother not signing his housing contract for more than a
semester or any Brother who has lived in Chapter housing for three years,
@@ -909,6 +905,8 @@ conditions:
- Payment of at least 1/2 of all anticipated fees in advance.
- Approval by the Executive Council to allow said Brother into Housing,
Membership, and Board.
- There shall be unlimited parietal hours.
- During the academic year, non-Brother residents shall be required to live in secondary housing and shall receive the first house picks. When not during the academic year, they shall have the last house picks, in a random order unless specified by the Brotherhood.
** Status
- Any Brother no longer enrolled or pursuing an undergraduate degree at WPI will
be considered to be on graduate status.
@@ -917,29 +915,32 @@ conditions:
- A Brother who has not paid his house bill or has not signed a payment plan
approved by the treasurer shall first be placed on social probation. Then
after a period of time to be set by the Executive Council, that Brother shall
be placed in Bad Standing with the Chapter.
be placed in Bad Standing with the Chapter. <<tag:2>>
- A Brother who has been placed on academic probation by WPI shall be considered
in Bad Standing with the Chapter.
- A Brother who has attended less than 50% of Alpha designated events or less
than 25% of Chi designated events in a given term without valid excuse shall
be considered in Bad Standing the following term. See [[Attendance]]
for definitions of Alpha and Chi events.
be considered in Bad Standing the following term. See [[Attendance]] for
definitions of Alpha and Chi events.
- A Brother in Bad Standing for reasons not relating to payment of house bills
or academic probation may be removed from Bad Standing by a majority vote of
either the Executive Council or Chapter Council.
- Resignations are automatically and immediately accepted.
- All undergraduate Brothers are required to be on Chapter housing and meal plan. This requirement may be waived by consideration of the Executive Council.
** General
- Secretarial notes shall be kept on file for ten years. No one shall be allowed
to see the minutes of Chapter Council with the exception of Brothers, members
of the Board of Directors, and those required to do so by law.
- An appointed faculty advisor may be removed by a two-thirds (2/3) vote of the
Brotherhood. Reasons for removal of a faculty advisor shall include:
1.Failure to meet the requirements as put forth by the fraternity.
2.Failure to uphold the best interests of the fraternity in any dealings.
- Failure to meet the requirements as put forth by the fraternity.
- Failure to uphold the best interests of the fraternity in any dealings.
- Attached as an appendix to these bylaws shall be:
1.Glossary of terms specific to these bylaws
2.Housing Contract
3.Membership Contract
4.Meal Plan Contract
- Glossary of terms specific to these bylaws
- Housing Contract
- Membership Contract
- Meal Plan Contract
- Prospective payees who are not a Brother or a Postulant may not be offered to be on Chapter housing or meal plan except by a 3/4th vote of the Brotherhood. If there is secondary housing, they will be required to live in secondary housing.
** Amendments
- Amendments to these bylaws may be presented to the Chapter by any member of
the Brotherhood.
@@ -947,21 +948,9 @@ conditions:
the vote.
- A three-fourths (3/4) vote of the Brotherhood currently not in Bad Standing
and the approval of the Board of Directors is required to amend these bylaws.
- Suspending these bylaws during any meeting will be accomplished according to
Robert’s Rules of Order.
** Petitions
- Petitions must be submitted to the Secretary in writing at least one week
prior to the Executive Council in which the petition will be brought up.
- Petitions must include:
1. A description of what the petitioner wishes to petition.
2. A brief description of the petitioner’s reasons for petitioning.
- Petitions will be considered by the Executive Council on a case by case
basis.
- Housing petitions must be considered before entering into any binding
obligations of housing organizations other than Alpha Chi Rho.
- Suspending these bylaws during any meeting will be accomplished by a motion to
suspend the rules.
** Fines
- Penalties associated with standard fines are to be set and approved by the
Executive Council. Suggested penalties are outlined in Article V.
- All fines are to be reviewed by the Executive Council for approval.
- Any Brother may recommend fines to the Executive Council, through the
Member-at-Large.
@@ -985,7 +974,7 @@ conditions:
- Bad Standing :: The status of Brothers deemed undeserving of the full
privileges of Brotherhood on the basis of academic performance, financial
responsibility, attendance, or other standards set forth by the Brotherhood;
Specific criteria stated in Article IV, Section 5, Subsections C, D, and E.
Specific criteria stated in [[tag:2]] et seq.
- The Board of Directors :: The Board of Directors of the Delta Sigma Phi
Building Association of Alpha Chi Rho
- Cash Box :: A secure container possessed by the Comptroller; It shall
@@ -1004,6 +993,13 @@ conditions:
modifications to the House or furniture attached to it
- Secondary Housing :: Any Alpha Chi Rho property being used to house current
undergraduate Brothers under the Housing Contract that is not Primary Housing
;; What follows is a "manifest" equivalent to the command line you gave.
;; You can store it in a file that you may then pass to any 'guix' command
;; that accepts a '--manifest' (or '-m') option.
(specifications->manifest
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