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Code of Chapter Regulations

General Provisions

General Definitions

As used in this Code, unless context requires otherwise:

  • Academic Year means any day between the first day of A Term and the last day of D Term, as defined by the WPI Undergraduate Academic Calendar. <<def:academic-year>>
  • Bylaws means the current bylaws of the undergraduate Chapter.<<def:bylaws>>
  • Chapter means the Delta Sigma Phi Chapter of Alpha Chi Rho.<<def:chapter>>
  • Chapter event means any event for the purpose of recreation organized in whole or in part by the Chapter, or by a representative thereof. <<def:chapter-event>>
  • Chapter facility means any real property owned, leased, or otherwise operated by the Chapter. <<def:chapter-facility>>
  • Chapter Property means any property owned, leased, or otherwise operated by the Chapter. <<def:chapter-property>>
  • Executive Council means the body defined by Article III, Section 1 of the Bylaws. <<def:executive-council>>
  • Fine means a punishment imposed on a member by the Executive Council, which may include, but shall not be limited to, monetary fines, assignment of additional duties, or restrictions on privileges of membership that are not in conflict with the Bylaws or National Documents.<<def:fine>>
  • House means any Chapter facility in which one or more members reside. <<def:house>>
  • Member means a Brother or Postulant of the Chapter. <<def:member>>
  • National Documents means the Constitution, Bylaws, and Ritual of the National Fraternity of Alpha Chi Rho. <<def:national-documents>>
  • Personal Property means any items in the house which are not chapter property. <<def:personal-property>>
  • Primary House means the property located at 8 Boynton St, Worcester MA, 01609. <<def:primary-house>>
  • Resident means anyone residing in the house, regardless of their status as a member or Brother. <<def:resident>>
  • Secondary House means any property that is part of the house which is not the primary house.

Acronyms and Initialisms

As used in this Code, unless context requires otherwise:

  • ABV means Alcohol By Volume.
  • IFC means the WPI chapter of the Interfraternity Council.
  • WPI means Worcester Polytechnic Institute.

Technical and Conforming Changes

The parliamentarian shall be authorized to correct or modify chapter and section designations, punctuation, and cross-references and to make such other technical and conforming changes to this Code as may be necessary to reflect the intent of the Chapter.

Chapter Council

[RESERVED]

Executive Council

Brothers cannot vote on their own fine.

Officers

[RESERVED]

Committees

[RESERVED]

Chapter Facilities

Definitions

[RESERVED]

Common Areas

  • The responsibility for maintaining clean and orderly common rooms shall rest upon the House Manager.
  • Smoking shall not be permitted in common areas.
  • Personal property shall not be left in any common area for an extended period of time without approval of the House Manager.

Visitation

There shall be unlimited parietal hours.

Restricting Access to Chapter Facilities

  • The following statuses shall restrict access to Chapter facilities:

    • Blacklist —

      • A person who is blacklisted shall abide by the following restrictions:

        • They shall not be permitted to be present at Chapter facilities under any circumstances.

    • Social Probation —

      • A person who is on Social Probation shall abide by the following restrictions:

      • They shall not be permitted to attend Chapter events.

        • They shall not be permitted to become intoxicated or use intoxicants under any circumstances at Chapter facilities.

    • Substance Probation —

      • A person who is on Substance Probation shall abide by the following restrictions:

        • They shall not be permitted to be intoxicated or use intoxicants under any circumstances at Chapter facilities.
        • Substance Probation shall not be used to prevent access to one's room or bedroom in their place of residence.
    • No member shall be restricted from accessing Chapter facilities except by a two-thirds vote of the Chapter Council.
    • The President, or a delegate thereof, shall maintain a list of all persons placed on a status that restricts access to Chapter facilities.

Kitchen Operations

[RESERVED]

Chapter Property

Definitions

As used in this chapter, unless context requires otherwise:

Damage to Chapter Property

  • A resident must repair damage caused to Chapter property at his own expense – <<tag:3>>

    • Within 24 hours if the property is essential for the day-to-day business of the Chapter; <<tag:1>>
    • Within 72 hours if the property is located in a common area; <<tag:2>>
    • Within two weeks in cases where tag:1 or tag:2 are not applicable; or
    • Within a period set by the House Manager.
  • If a member is unable to make repairs in accordance with tag:3, they may be fined the cost of repairs by the Executive Council.

Risk Management

Definitions

As used in this chapter, unless context requires otherwise:

  • Assistant Risk Manager means a member appointed by the Risk Management Officer to assist in responding to incidents, as well as assist in managing the regular operations of the Risk Management Committee. <<def:assistant-risk-manager>>

  • Compliant Alcoholic Beverage means an alcoholic beverage which: <<def:compliant-alcoholic-beverage>>

    • Is served in a sealed container;
    • Is served as a twelve ounce or smaller portion;
    • Is not served in a glass container; and
    • Is less than 6% ABV.
  • Risk Management Committee means a special committee consisting of the Risk Management Officer, President, at least one Assistant Risk Manager, and all sobers. <<def:risk-management-committee>>
  • Sober means a member assigned to Risk Management Duties by the Risk Manager. <<def:sober>>

  • Social Event means any event organized by the Chapter: <<def:social-event>>

    • At which guests are present; and
    • That is held in the house.
  • Valid ID means a form of photo identification issued by state or federal government which confirms that the ID holder is above 18 years of age. <<def:valid-id>>.

Risk Management Committee

Social Events

  • During social events:

    • Smoking shall be prohibited in the house;
    • Members and guests shall remain in common areas unless granted permission to enter non-common areas by the Risk Management Officer;
    • Valid ID shall be required for guests to enter the house;
    • Valid IDs shall be used to provide guests of a legal drinking age, and clearly mark guests which are not of legal drinking age;
    • Valid IDs shall be used to ensure that only invited guests are permitted in the house; and

    • Members of the Risk Management Committee may be divided among the following roles: <<tag:4>>

      • Bar Risk —

        • Shall be responsible for providing drinks to those over 21 years of age and hole-punching their drink cards;
        • Shall ensure that no drinks are left on the bar top;
        • Shall dispose of any alcoholic beverages left on the bar;
        • Shall ensure that members and guests are behaving appropriately in the party room; and
        • Shall inform the Risk Management Officer or the President of inappropriate behavior in the party room.

      • Coat Check —

        • Shall care for the coats and other belongings of guests;
        • Shall ensure that the belongings of guests are not stolen or damaged;
        • Shall return belongings to guests upon request; and
        • Shall not go through or search the belongings.

      • Desk Risk

        • Shall ensure that all guests have valid ID;
        • Shall give guests which are eligible per IFC bylaws for drink cards or wristbands;
        • Shall remove empty containers from the dining room every hour.

      • Dining Room Risk —

        • Shall ensure that all members and guests in the dining room are safe and following all rules; and
        • Shall remove empty containers from the dining room every hour; and
        • Shall ask each guest to sign a consent form outlining that they will obey Risk and inform them of the rules of the house.

      • Foyer Risk —

        • Shall ensure that no guests enter through the front door of the primary house;
        • Shall ensure that guests leave through the front door, and disallow re-entry;
        • Shall assist guests in need with finding rides home using the SNAP service;
        • Shall periodically reove all empty containers from the foyer; and
        • Shall prevent members or guests from bringing alcoholic beverages to the second or third floor of the primary house.

      • Front Door Risk —

        • Shall check in all guests, ensuring that they are invited and have valid ID;
        • Shall give guests which are eligible per IFC bylaws for drink cards or wristbands;
        • Shall assist guests in need with finding rides home using the SNAP service;
        • Shall periodically remove all empty containers in the room; and
        • Shall ensure that guests to not bring alcoholic beverages to the second or third floor of the primary house.

      • General Risk —

        • Shall consist of at least the Risk Management Officer and President; and
        • Shall roam throughout the house and ensure the safety of all members and guests.

      • Party Room Risk —

        • Shall ensure that all members and guests in the party room are safe and following all rules; and
        • Shall clear the party room of empty containers every hour.

      • Second Floor Bathroom Risk —

        • Shall ensure that only one person uses the bathroom at a time; and
        • Shall ensure that there are no alcoholic beverages present on the second floor of the primary house.

      • Second Floor Stairs Risk —

        • Shall ensure that residents do not attempt to enter their rooms; and
        • Shall ensure that there are no alcoholic beverages present on the second floor of the primary house.

      • Side Door Risk

        • Shall check in all guests, ensuring that they are invited and have valid ID;
        • Shall ensure that the number of people in the house does not exceed capacity; and
        • Shall ensure that guests waiting in line do not have any alcoholic beverages and are orderly.

  • A formal is a social event for which:

    • Members may invite not more than one guest

    • The Risk Management Committee shall be composed of the Risk Management Officer, the President or an elected member of the Executive Board, and not fewer than four sobers, and shall fill the following roles as defined by tag:4:

      • One Dining Room Risk;
      • Not fewer than two General Risk;
      • One Front Door Risk; and
      • Two Party Room Risk.

  • A social is a social event for which:

    • Members may invite not more than two guests

    • The Risk Management Committee shall be composed of the Risk Management Officer, the President or an elected member of the Executive Board, and not fewer than seven sobers, and shall fill the following roles as defined by tag:4:

      • One Dining Room Risk;
      • Not fewer than two General Risk;
      • Two Front Door Risk; and
      • Two Party Room Risk.

  • A party is a social event for which:

    • Members may invite not more than three guests

    • The Risk Management Committee shall be composed of the Risk Management Officer, the President, and not fewer than eight sobers, and shall fill the following roles as defined by tag:4:

      • Three Bar Risk;
      • Three Coat Check;
      • Two Desk Risk;
      • One Foyer Risk;
      • One Second Floor Bathroom Risk;
      • One Second Floor Stairs Risk;
      • Not fewer than two General Risk; and
      • Three Side Door Risk.

Beverages

  • No alcoholic beverages over 15% ABV shall be permitted in the house. If found, the beverage will be disposed of. If in the possession of a guest, the guest will be escorted off the property.

  • During social events —

Food and Water

  • Food and water shall be made available to all guests present at any and all social events.
  • Food such as crackers and saltines shall be purchased in preparation for social events, and labeled "RISK" for consumption during events.
  • Water is provided upon request, or upon the recommendation of a member of the Risk Management Committee.

Information

  • At all social events, informational posters shall be posted which:

    • Include the following information:

      • Name and phone number of the President;
      • Name and phone number of the Risk Management Officer;
      • Emergency and non-emergency phone numbers of campus police; and
      • Phone number of the IFC On Duty Line.

    • Are displayed in the following locations:

      • All bathrooms;
      • All exits and entrances;
      • In the Library; and
      • At the stairs to the second floor.

    • Additional posters will display:

      • Strobing light warnings;
      • Instructions for contacting SNAP; and
      • Markings for restricted and off-limit areas.
  • At all social events, the Risk Management Committee shall wear letter shirts as a uniform. All members who are not on the Risk Management Committee must not wear letters to avoid confusion.
  • Fighting among guests or members is prohibited. Violators will be removed from the house and, if necessary, law enforcement will be called.
  • Guests must be approved by the House Manager and Risk Manager to stay in the house after an event has concluded.

Emergency Action Plans

In the event of one of the emergencies listed below, the following procedures will be followed:

  • Fires —

    • In the event of a fire, or a fire alarm sounding, all occupants of the house are to leave the house in an orderly fashion, and gather in the driveway.
    • The Risk Management Officer and/or any Assistant Risk Manager(s) will make sure all guests and residents are accounted for and assess any injuries until the proper authorities arrive.

  • Flooding —

    • In the event of flooding in the house, all occupants of the house are to leave the house in an orderly fashion and gather in the driveway.
    • The Risk Management Officer and/or any Assistant Risk Manager(s) will make sure all guests and residents are accounted for and assess any injuries until the proper authorities arrive.

  • Alcohol Poisoning —

    • In the event of alcohol poisoning of a member or guest, the Risk Management Officer will be notified.
    • In accordance with the IFC Culture of Care Resolution, the Risk Management Officer will contact the proper authorities, and take care of the member or guest until they arrive.
    • Sexual Assault —
    • In the event of a sexual assault occurring in the house, the Risk Management Officer will be notified.
    • The victim will be brought to the library, and information on the perpetrator will be collected before removing them from the house.
    • The Risk Management Officer will contact the proper authorities, and take care of the victim until they arrive, should the victim want the assistance of authorities.
    • The victim’s wishes will be the Risk Management Officer’s top priority.

In the event that an emergency that was not described above occurs, the Risk Management Committee will act under the supervision of the President, ensuring that brother and guest safety is made a priority. If the emergency cannot be resolved, or the president deems it worthy, the chapter premise will be evacuated, and proper authorities will be contacted.

Education and Continuation of Policies

  • The Risk Management Officer shall present a seminar on risk policies and managing risks at least twice during the school year. This seminar shall consist of a presentation on risk policies, followed by scenarios where members will practice responding to common risk scenarios, such as alcohol poisoning, sexual assault, medical emergencies, and mental health emergencies.
  • The Risk Management Officer and Fire Marshall shall present a fire safety plan to the Chapter every D Term.

Postulancy

[RESERVED]

House and Room Selection

House Selection

  • The order of remaining Brothers for annual house selection is "Risk Management Officer, Sergeant-at-Arms, Social Officer, Ritual Officer, Chaplain, Member-at-Large, Postulant Leader, Chapter Correspondent, IFC Exec Member, IFC Committee Head."

Room Selection

  • The order of remaining Brothers for annual room selection is "Remaining officers by rank of election followed by Comptroller, IFC Exec Member, IFC Committee Head. The Postulant Leader shall pick just before the Chapter Correspondent."