Initial Commit.
Adopted by the following motion: Motion to Adopt the Chapter Code of Regulations as presented in accordance with the Bylaws
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;;; Directory Local Variables
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;;; For more information see (info "(emacs) Directory Variables")
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((org-mode
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((eval . (progn
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(require 'ox-latex)
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org-latex-classes
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'(("chapter-code"
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"\\documentclass{chapter-code}"
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("\\chapter{%s}" . "\\chapter*{%s}")
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("\\section{%s}" . "\\section*{%s}"))))))
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(eval . (keymap-local-set
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(while (string-match "<<tag:\\([0-9]+\\)>>" string pos)
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pos (match-end 0)))
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(insert "<<tag:" (number-to-string (1+ tag)) ">>")))))))))
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\NeedsTeXFormat{LaTeX2e}
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\titlepic{\includegraphics[width=250]{Coat-of-Arms-Color.png}}
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\renewcommand{\labelenumi}{(\alph{enumi})}
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\renewcommand{\labelenumii}{(\arabic{enumii})}
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\renewcommand{\labelenumiii}{(\Alph{enumiii})}
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\renewcommand{\theenumiii}{\labelenumiii}
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\renewcommand{\theenumiv}{\labelenumiv}
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\usepackage{titletoc}
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\renewcommand{\chaptername}{}
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\renewcommand\numberline[1]{}
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\usepackage{titlesec}
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\titleformat{\chapter}[display]{\Huge\bfseries}
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{\arabic{chapter} Chapter Code of Regulations}{8pt}{\Huge\bfseries}
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\titleformat{\section}[block]{\Large\bfseries}{§
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\arabic{section}}{8pt}{\Large\bfseries}
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#+title: Code of Chapter Regulations
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||||
#+author: Delta Sigma Phi Chapter of Alpha Chi Rho
|
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|
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# Use the latex class defined in chapter-code.cls to generate a pdf.
|
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#+latex_class: chapter-code
|
||||
* General Provisions
|
||||
** General Definitions
|
||||
As used in this Code, unless context requires otherwise:
|
||||
- *Academic Year* means any day between the first day of A Term and the last day
|
||||
of D Term, as defined by the WPI Undergraduate Academic Calendar.
|
||||
<<def:academic-year>>
|
||||
- *Bylaws* means the current bylaws of the undergraduate [[def:chapter][Chapter]].<<def:bylaws>>
|
||||
- *Chapter* means the Delta Sigma Phi Chapter of Alpha Chi Rho.<<def:chapter>>
|
||||
- *Chapter Property* means any property owned, leased, or otherwise operated by
|
||||
the [[def:chapter][Chapter]]. <<def:chapter-property>>
|
||||
- *Executive Council* means the body defined by Article III, Section 1 of the
|
||||
[[def:bylaws][Bylaws]]. <<def:executive-council>>
|
||||
- *Fine* means a punishment imposed on a [[def:member][member]] by the [[def:executive-council][Executive Council]], which
|
||||
may include, but shall not be limited to, monetary fines, assignment of
|
||||
additional duties, or restrictions on privileges of membership that are not in
|
||||
conflict with the [[def:bylaws][Bylaws]] or [[def:national-documents][National Documents]].<<def:fine>>
|
||||
- *House* means any properties owned, leased, or otherwise operated by the
|
||||
[[def:chapter][Chapter]] in which one or more [[def:member][members]] reside. <<def:house>>
|
||||
- *Member* means a Brother or Postulant of the [[def:chapter][Chapter]]. <<def:member>>
|
||||
- *National Documents* means the Constitution, Bylaws, and Ritual of the
|
||||
National Fraternity of Alpha Chi Rho. <<def:national-documents>>
|
||||
- *Personal Property* means any items in the [[def:house][house]] which are not [[def:chapter-property][chapter
|
||||
property]]. <<def:personal-property>>
|
||||
- *Primary House* means the property located at 8 Boynton St, Worcester
|
||||
MA, 01609. <<def:primary-house>>
|
||||
- *Resident* means anyone residing in the [[def:house][house]], regardless of their status as a
|
||||
[[def:member][member]] or Brother. <<def:resident>>
|
||||
- *Secondary House* means any property that is part of the [[def:house][house]] which is not
|
||||
the primary house.
|
||||
** Acronyms and Initialisms
|
||||
As used in this Code, unless context requires otherwise:
|
||||
- *ABV* means Alcohol By Volume.
|
||||
- *IFC* means the WPI chapter of the Interfraternity Council.
|
||||
- *WPI* means Worcester Polytechnic Institute.
|
||||
** Technical and Conforming Changes
|
||||
The parliamentarian shall be authorized to correct or modify chapter and section
|
||||
designations, punctuation, and cross-references and to make such other technical
|
||||
and conforming changes to this Code as may be necessary to reflect the intent of
|
||||
the [[def:chapter][Chapter]].
|
||||
* Chapter Council
|
||||
*[RESERVED]*
|
||||
* Executive Council
|
||||
*[RESERVED]*
|
||||
* Officers
|
||||
*[RESERVED]*
|
||||
* Committees
|
||||
*[RESERVED]*
|
||||
* Chapter Facilities
|
||||
** Definitions
|
||||
*[RESERVED]*
|
||||
** Common Areas
|
||||
- The responsibility for maintaining clean and orderly common rooms shall rest
|
||||
upon the House Manager.
|
||||
- Smoking shall not be permitted in common areas.
|
||||
- [[def:personal-property][Personal property]] shall not be left in any common area for an extended period
|
||||
of time without approval of the House Manager.
|
||||
** Visitation
|
||||
There shall be unlimited parietal hours.
|
||||
* Kitchen Operations
|
||||
*[RESERVED]*
|
||||
* Chapter Property
|
||||
** Definitions
|
||||
As used in this chapter, unless context requires otherwise:
|
||||
- Damage means an [[def:unauthorized-modification][unauthorized modification]] which results in a loss of value,
|
||||
usefulness, or ability to the property modified. <<def:damage>>
|
||||
- Repair means the restoration of [[def:damage][damaged]] or [[def:wear][worn]] [[def:chapter-property][Chapter property]] to its
|
||||
original condition, or the substitution of [[def:damage][damaged]] or [[def:wear][worn]] [[def:chapter-property][Chapter property]]
|
||||
with at least an equivalent unit. <<def:repair>>
|
||||
- Unauthorized modification means the intentional or unintentional alteration of
|
||||
[[def:chapter-property][Chapter property]] without proper authorization.
|
||||
<<def:unauthorized-modification>>
|
||||
- Wear means the loss of value, usefulness, or ability of [[def:chapter-property][Chapter property]] not
|
||||
caused by an [[def:unauthorized-modification][unauthorized modification]]. <<def:wear>>
|
||||
** Damage to Chapter Property
|
||||
- A resident must [[def:repair][repair]] damage caused to [[def:chapter-property][Chapter property]] at his own expense --
|
||||
<<tag:3>>
|
||||
- Within 24 hours if the property is essential for the day-to-day business of
|
||||
the [[def:chapter][Chapter]]; <<tag:1>>
|
||||
- Within 72 hours if the property is located in a common area; <<tag:2>>
|
||||
- Within two weeks in cases where [[tag:1]] or [[tag:2]] are not applicable; or
|
||||
- Within a period set by the House Manager.
|
||||
- If a member is unable to make repairs in accordance with [[tag:3]], they may be
|
||||
fined the cost of repairs by the Executive Council.
|
||||
* Risk Management
|
||||
** Definitions
|
||||
As used in this chapter, unless context requires otherwise:
|
||||
- *Assistant Risk Manager* means a [[def:member][member]] appointed by the Risk Management
|
||||
Officer to assist in responding to incidents, as well as assist in managing
|
||||
the regular operations of the [[def:risk-management-committee][Risk Management Committee]].
|
||||
<<def:assistant-risk-manager>>
|
||||
- *Compliant Alcoholic Beverage* means an alcoholic beverage which:
|
||||
<<def:compliant-alcoholic-beverage>>
|
||||
- Is served in a sealed container;
|
||||
- Is served as a twelve ounce or smaller portion;
|
||||
- Is not served in a glass container; and
|
||||
- Is less than 6% ABV.
|
||||
- *Risk Management Committee* means a special committee consisting of the Risk
|
||||
Management Officer, President, at least one[[def:assistant-risk-manager][ Assistant Risk Manager]], and all
|
||||
[[def:sober][sobers]]. <<def:risk-management-committee>>
|
||||
- *Sober* means a [[def:member][member]] assigned to Risk Management Duties by the Risk Manager.
|
||||
<<def:sober>>
|
||||
- *Social Event* means any event organized by the [[def:chapter][Chapter]]:
|
||||
<<def:social-event>>
|
||||
- At which guests are present; and
|
||||
- That is held in the [[def:house][house]].
|
||||
- *Valid ID* means a form of photo identification issued by state or federal
|
||||
government which confirms that the ID holder is above 18 years of age.
|
||||
<<def:valid-id>>.
|
||||
** Risk Management Committee
|
||||
- The [[def:risk-management-committee][Risk Management Committee]] shall be present at the [[def:house][house]] for all weekend
|
||||
nights during the [[def:academic-year][academic year]], as well as all [[def:social-event][social events]].
|
||||
- The President shall assist in coordinating responses to any incidents, as well
|
||||
as communicating any necessary information with IFC and WPI.
|
||||
- The [[def:risk-management-committee][Risk Management Committee]] shall ensure the safety of all [[def:member][members]] and
|
||||
guests, as well as safely managing any situations that may arise.
|
||||
- [[def:sober][Sobers]] are dismissed from the [[def:risk-management-committee][Risk Management Committee]] at the end of the
|
||||
night by the Risk Management Officer:
|
||||
- Not before 02:00; and
|
||||
- After all guests have left the [[def:house][house]].
|
||||
** Social Events
|
||||
- During [[def:social-event][social events]]:
|
||||
- Smoking shall be prohibited in the [[def:house][house]];
|
||||
- [[def:member][Members]] and guests shall remain in common areas unless granted permission to
|
||||
enter non-common areas by the Risk Management Officer;
|
||||
- [[def:valid-id][Valid ID]] shall be required for guests to enter the [[def:house][house]];
|
||||
- [[def:valid-id][Valid IDs]] shall be used to provide guests of a legal drinking age, and
|
||||
clearly mark guests which are not of legal drinking age;
|
||||
- [[def:valid-id][Valid IDs]] shall be used to ensure that only invited guests are permitted in
|
||||
the [[def:house][house]]; and
|
||||
- Members of the [[def:risk-management-committee][Risk Management Committee]] may be divided
|
||||
among the following roles: <<tag:4>>
|
||||
- *Bar Risk* ---
|
||||
- Shall be responsible for providing drinks to those over 21 years of age
|
||||
and hole-punching their drink cards;
|
||||
- Shall ensure that no drinks are left on the bar top;
|
||||
- Shall dispose of any alcoholic beverages left on the bar;
|
||||
- Shall ensure that [[def:member][members]] and guests are behaving appropriately in the
|
||||
party room; and
|
||||
- Shall inform the Risk Management Officer or the President of inappropriate
|
||||
behavior in the party room.
|
||||
- *Coat Check* ---
|
||||
- Shall care for the coats and other belongings of guests;
|
||||
- Shall ensure that the belongings of guests are not stolen or damaged;
|
||||
- Shall return belongings to guests upon request; and
|
||||
- Shall not go through or search the belongings.
|
||||
- *Desk Risk*
|
||||
- Shall ensure that all guests have [[def:valid-id][valid ID]];
|
||||
- Shall give guests which are eligible per IFC bylaws for drink cards or
|
||||
wristbands;
|
||||
- Shall remove empty containers from the dining room every hour.
|
||||
- *Dining Room Risk* ---
|
||||
- Shall ensure that all [[def:member][members]] and guests in the dining room are safe and
|
||||
following all rules; and
|
||||
- Shall remove empty containers from the dining room every hour; and
|
||||
- Shall ask each guest to sign a consent form outlining that they will obey
|
||||
Risk and inform them of the rules of the [[def:house][house]].
|
||||
- *Foyer Risk* ---
|
||||
- Shall ensure that no guests enter through the front door of the [[def:primary-house][primary
|
||||
house]];
|
||||
- Shall ensure that guests leave through the front door, and disallow
|
||||
re-entry;
|
||||
- Shall assist guests in need with finding rides home using the SNAP
|
||||
service;
|
||||
- Shall periodically reove all empty containers from the foyer; and
|
||||
- Shall prevent [[def:member][members]] or guests from bringing alcoholic beverages to the
|
||||
second or third floor of the [[def:primary-house][primary house]].
|
||||
- *Front Door Risk* ---
|
||||
- Shall check in all guests, ensuring that they are invited
|
||||
and have [[def:valid-id][valid ID]];
|
||||
- Shall give guests which are eligible per IFC bylaws for drink cards or
|
||||
wristbands;
|
||||
- Shall assist guests in need with finding rides home using the SNAP
|
||||
service;
|
||||
- Shall periodically remove all empty containers in the room; and
|
||||
- Shall ensure that guests to not bring alcoholic beverages to the second or
|
||||
third floor of the [[def:primary-house][primary house]].
|
||||
- *General Risk* ---
|
||||
- Shall consist of at least the Risk Management Officer and President; and
|
||||
- Shall roam throughout the house and ensure the safety of all [[def:member][members]] and
|
||||
guests.
|
||||
- *Party Room Risk* ---
|
||||
- Shall ensure that all [[def:member][members]] and guests in the party room are safe and
|
||||
following all rules; and
|
||||
- Shall clear the party room of empty containers every hour.
|
||||
- *Second Floor Bathroom Risk* ---
|
||||
- Shall ensure that only one person uses the bathroom at a time; and
|
||||
- Shall ensure that there are no alcoholic beverages present on the second
|
||||
floor of the [[def:primary-house][primary house]].
|
||||
- *Second Floor Stairs Risk* ---
|
||||
- Shall ensure that [[def:resident][residents]] do not attempt to enter their rooms; and
|
||||
- Shall ensure that there are no alcoholic beverages present on the second
|
||||
floor of the [[def:primary-house][primary house]].
|
||||
- *Side Door Risk*
|
||||
- Shall check in all guests, ensuring that they are invited and have [[def:valid-id][valid
|
||||
ID]];
|
||||
- Shall ensure that the number of people in the house does not exceed
|
||||
capacity; and
|
||||
- Shall ensure that guests waiting in line do not have any alcoholic
|
||||
beverages and are orderly.
|
||||
- A formal is a social event for which:
|
||||
- [[def:member][Members]] may invite not more than one guest
|
||||
- The [[def:risk-management-committee][Risk Management Committee]] shall be composed of the Risk Management
|
||||
Officer, the President or an elected member of the Executive Board, and not
|
||||
fewer than four [[def:sober][sobers]], and shall fill the following roles as defined by
|
||||
[[tag:4]]:
|
||||
- One Dining Room Risk;
|
||||
- Not fewer than two General Risk;
|
||||
- One Front Door Risk; and
|
||||
- Two Party Room Risk.
|
||||
- A social is a social event for which:
|
||||
- [[def:member][Members]] may invite not more than two guests
|
||||
- The [[def:risk-management-committee][Risk Management Committee]] shall be composed of the Risk Management
|
||||
Officer, the President or an elected member of the Executive Board, and not
|
||||
fewer than seven [[def:sober][sobers]], and shall fill the following roles as defined by
|
||||
[[tag:4]]:
|
||||
- One Dining Room Risk;
|
||||
- Not fewer than two General Risk;
|
||||
- Two Front Door Risk; and
|
||||
- Two Party Room Risk.
|
||||
- A party is a social event for which:
|
||||
- [[def:member][Members]] may invite not more than three guests
|
||||
- The [[def:risk-management-committee][Risk Management Committee]] shall be composed of the Risk Management
|
||||
Officer, the President, and not fewer than eight [[def:sober][sobers]], and shall fill the
|
||||
following roles as defined by [[tag:4]]:
|
||||
- Three Bar Risk;
|
||||
- Three Coat Check;
|
||||
- Two Desk Risk;
|
||||
- One Foyer Risk;
|
||||
- One Second Floor Bathroom Risk;
|
||||
- One Second Floor Stairs Risk;
|
||||
- Not fewer than two General Risk; and
|
||||
- Three Side Door Risk.
|
||||
** Beverages
|
||||
- No alcoholic beverages over 15% ABV shall be permitted in the [[def:house][house]]. If found,
|
||||
the beverage will be disposed of. If in the possession of a guest, the guest
|
||||
will be escorted off the property.
|
||||
- During [[def:social-event][social events]] ---
|
||||
- Only [[def:compliant-alcoholic-beverage][compliant alcoholic beverages]] will be permitted;
|
||||
- Alcohol is not permitted in non-common areas, on the second floor of the
|
||||
[[def:primary-house][primary house]], or on the third floor of the [[def:primary-house][primary house]]; and
|
||||
- Alcoholic beverages shall not be served to overly-intoxicated individuals.
|
||||
** Food and Water
|
||||
- Food and water shall be made available to all guests present at any and all
|
||||
[[def:social-event][social events]].
|
||||
- Food such as crackers and saltines shall be purchased in preparation for
|
||||
[[def:social-event][social events]], and labeled "RISK" for consumption during events.
|
||||
- Water is provided upon request, or upon the recommendation of a member of the
|
||||
[[def:risk-management-committee][Risk Management Committee]].
|
||||
** Information
|
||||
- At all [[def:social-event][social events]], informational posters shall be posted which:
|
||||
- Include the following information:
|
||||
- Name and phone number of the President;
|
||||
- Name and phone number of the Risk Management Officer;
|
||||
- Emergency and non-emergency phone numbers of campus police; and
|
||||
- Phone number of the IFC On Duty Line.
|
||||
- Are displayed in the following locations:
|
||||
- All bathrooms;
|
||||
- All exits and entrances;
|
||||
- In the Library; and
|
||||
- At the stairs to the second floor.
|
||||
- Additional posters will display:
|
||||
- Strobing light warnings;
|
||||
- Instructions for contacting SNAP; and
|
||||
- Markings for restricted and off-limit areas.
|
||||
- At all [[def:social-event][social events]], the [[def:risk-management-committee][Risk Management Committee]] shall wear letter
|
||||
shirts as a uniform. All [[def:member][members]] who are not on the [[def:risk-management-committee][Risk Management Committee]]
|
||||
must not wear letters to avoid confusion.
|
||||
- Fighting among guests or [[def:member][members]] is prohibited. Violators will be removed from
|
||||
the [[def:house][house]] and, if necessary, law enforcement will be called.
|
||||
- Guests must be approved by the House Manager and Risk Manager to stay in the
|
||||
[[def:house][house]] after an event has concluded.
|
||||
** Emergency Action Plans
|
||||
In the event of one of the emergencies listed below, the following procedures will be followed:
|
||||
- Fires ---
|
||||
- In the event of a fire, or a fire alarm sounding, all occupants of the [[def:house][house]]
|
||||
are to leave the [[def:house][house]] in an orderly fashion, and gather in the driveway.
|
||||
- The Risk Management Officer and/or any Assistant Risk Manager(s) will make
|
||||
sure all guests and [[def:resident][residents]] are accounted for and assess any injuries
|
||||
until the proper authorities arrive.
|
||||
- Flooding ---
|
||||
- In the event of flooding in the [[def:house][house]], all occupants of the [[def:house][house]] are to
|
||||
leave the house in an orderly fashion and gather in the driveway.
|
||||
- The Risk Management Officer and/or any Assistant Risk Manager(s) will make
|
||||
sure all guests and [[def:resident][residents]] are accounted for and assess any injuries
|
||||
until the proper authorities arrive.
|
||||
- Alcohol Poisoning ---
|
||||
- In the event of alcohol poisoning of a [[def:member][member]] or guest, the Risk Management
|
||||
Officer will be notified.
|
||||
- In accordance with the IFC Culture of Care Resolution, the Risk Management
|
||||
Officer will contact the proper authorities, and take care of the [[def:member][member]] or
|
||||
guest until they arrive.
|
||||
- Sexual Assault ---
|
||||
- In the event of a sexual assault occurring in the [[def:house][house]], the Risk Management
|
||||
Officer
|
||||
will be notified.
|
||||
- The victim will be brought to the library, and information on the
|
||||
perpetrator will be collected before removing them from the [[def:house][house]].
|
||||
- The Risk Management Officer will contact the proper authorities, and take
|
||||
care of the victim until they arrive, should the victim want the assistance
|
||||
of authorities.
|
||||
- The victim’s wishes will be the Risk Management Officer’s top priority.
|
||||
|
||||
In the event that an emergency that was not described above occurs, the Risk
|
||||
Management Committee will act under the supervision of the President,
|
||||
ensuring that brother and guest safety is made a priority. If the emergency
|
||||
cannot be resolved, or the president deems it worthy, the chapter premise will
|
||||
be evacuated, and proper authorities will be contacted.
|
||||
** Education and Continuation of Policies
|
||||
- The Risk Management Officer shall present a seminar on risk policies and
|
||||
managing risks at least twice during the school year. This seminar shall
|
||||
consist of a presentation on risk policies, followed by scenarios where
|
||||
[[def:member][members]] will practice responding to common risk scenarios, such as alcohol
|
||||
poisoning, sexual assault, medical emergencies, and mental health emergencies.
|
||||
- The Risk Management Officer and Fire Marshall shall present a fire safety plan
|
||||
to the [[def:chapter][Chapter]] every D Term.
|
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* Postulancy
|
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*[RESERVED]*
|
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Reference in New Issue