Added 3/4 vote of Brotherhood to offer housing for non-Brother/Postulant prospective payees

Chapter Council 2023-01-29

.drone.yml

@@ -7,6 +7,7 @@ steps:
     image: git.axpdsp.org/parliamentarian/bylaw-builder
     commands:
       - "make"
+      - "echo $DRONE_TAG > title"
   - name: publish
     image: plugins/gitea-release
     settings:
@@ -15,7 +16,7 @@ steps:
         from_secret: api_key
       files:
         - bylaws.pdf
-      title: $DRONE_TAG
+      title: title
 
 trigger:
   event:

bylaws.org

@@ -85,6 +85,7 @@ conditions:
   6 of this section.
 * Officers
 ** Officers
+<<tag:1>>
 - The elected officers of the Chapter are as follows:
   - President
   - Vice President
@@ -100,6 +101,7 @@ conditions:
   - Postulant Leader
   - Risk Management Officer
   - Chapter Correspondent
+  - Membership Development Officer
 - The following officers shall comprise the Executive Council:
   - President
   - Vice President
@@ -129,7 +131,7 @@ conditions:
   - All Remaining Brothers in order of ascending scroll number
 - Any officer not enrolled as a full-time student at WPI during the academic
   year (terms A, B, C, and D) shall resign from that office immediately after
-  terminating full-time enrollment.
+  terminating full-time enrollment. If they are a WPI student, this requirement may be waived by a 2/3rds vote of the Brotherhood.
 - Any officer who falls into Bad Standing with the Chapter shall resign from
   that office immediately.
 - Any officer shall have the authority to post Work Parties pertinent to the
@@ -226,7 +228,7 @@ conditions:
   Phi Building Association of Alpha Chi Rho require the signature of the
   Treasurer or the signature of the Treasurer of the Building Association.
 - He shall submit to each Brother an invoice for Room, Board, and Dues for each
-  semester at least 6 weeks prior to the start of the semester. Furthermore, he
+  semester at least 4 weeks prior to the start of the semester. Furthermore, he
   shall present to each Brother a statement of their own outstanding debt to
   the Chapter by the fifth week of each term and two weeks prior to elections.
 - He shall obtain from the Steward, House Manager, Comptroller, Social Officer,
@@ -235,9 +237,7 @@ conditions:
   added to Brothers’ house bills.
 - He shall receive payments of house bills and other monies due to the
   Chapter.
-- He shall follow the progress of all Brothers’ payment plans, and immediately
-  notify the Executive Council and Treasurer of the Building Association if
-  said plans are not being followed.
+- He shall follow the progress of all Brothers’ payment plans, and notify the Executive Council and Board of Directors Treasurer by the next scheduled meeting if said plans are not being followed.
 - He shall not make any Petty Cash expenditures nor shall he compensate
   members of the Fraternity for Petty Cash expenditures except in the absence
   of the Comptroller.
@@ -596,6 +596,7 @@ conditions:
 - It shall review and approve the Chapter’s budget for the upcoming academic
   year and submit this budget to the Brotherhood and the Board of Directors for
   approval no later than the third week of D-term.
+- After concluding a closed session, the Executive Council must wait 5 minutes after the Chapter has been notified before resuming business.
 ** Committees
 - The standing committees of the Chapter shall be as follows:
   - Rush Committee
@@ -608,7 +609,7 @@ conditions:
 - All committees will be led by appointed chairmen.
 - Each committee chairman shall fill out committee reports weekly, or as
   instructed otherwise by the Vice President.
-- The stipulations detailed in Article II, Section 1 also apply to committee
+- The stipulations detailed in [[tag:1]] also apply to committee
   chairmen.
 ** Committees’ Responsibilities
 *** Rush Committee
@@ -767,10 +768,7 @@ conditions:
     time specified by the Executive Council, placement in Bad Standing, and
     turning over the outstanding balance to an agency specializing in
     collections.
-  - No Brother will be allowed to move into Chapter housing unless he has
-    either paid his house bill in full beforehand or has arranged a payment
-    plan through the treasurer and the Executive Council, which is to include a
-    minimum payment of one thousand dollars prior to occupancy.
+  - No Brother will be allowed to move into Chapter housing or utilize meal plan unless he has either paid his house bill in full beforehand or has arranged a payment plan through the Treasurer and the Executive Council. This shall include a minimum payment of the greater of $1000 or 20% of the amount owed.
   - If any person shall terminate his residence during the course of a
     semester, any unpaid balance of his house bill or debts to the national
     Fraternity shall be subtracted from any balance due to him.
@@ -784,8 +782,6 @@ conditions:
     exception of the Executive Council. The new occupant shall pay and the
     former occupant shall be refunded a fraction of the regular room and board
     fee according to the schedule outlined in the [[new-occupant-fee-schedule][new occupant fee schedule]].
-  - All residents of Chapter housing shall be required to be on the Chapter
-    meal plan, except by special consideration by the Executive Council.
   - There will be no reduction in Room or Board for any Brother, including
     office holders.
   - Upon a person’s graduation or withdrawal from WPI, the Board of Directors
@@ -796,6 +792,7 @@ conditions:
   - All budgets into which all Brothers have contributed funds, shall be spent
     in a manner which will allow all Brothers to take advantage of said
     funds.
+- Once the prior academic year has ended, Brothers may not petition off Chapter housing or meal plan except by a 3/4ths vote of Chapter Council. This vote shall be by ballot.
 #+NAME: new-occupant-fee-schedule       
 #+CAPTION: New Occupant Fee Schedule
 #+ATTR_LATEX: :environment longtable :align |p{6cm}|p{4cm}|p{5cm}|
@@ -881,6 +878,7 @@ conditions:
     otherwise specified by the Chapter Council.
   - Remaining Brothers. This shall be in ascending scroll order unless otherwise
     specified by the Chapter Council.
+  - Non-Brother residents, in a random order unless specified by the Brotherhood.
 - The following order shall be used for individual room selection:
   - President, Vice President, Treasurer, Secretary, House Manager, Steward.
   - Remaining Brothers. This shall be in ascending scroll order unless otherwise
@@ -911,6 +909,7 @@ conditions:
   - Approval by the Executive Council to allow said Brother into Housing,
     Membership, and Board.
 - There shall be unlimited parietal hours.
+- During the academic year, non-Brother residents shall be required to live in secondary housing and shall receive the first house picks. When not during the academic year, they shall have the last house picks, in a random order unless specified by the Brotherhood.
 ** Status
 - Any Brother no longer enrolled or pursuing an undergraduate degree at WPI will
   be considered to be on graduate status.
@@ -919,17 +918,18 @@ conditions:
 - A Brother who has not paid his house bill or has not signed a payment plan
   approved by the treasurer shall first be placed on social probation. Then
   after a period of time to be set by the Executive Council, that Brother shall
-  be placed in Bad Standing with the Chapter.
+  be placed in Bad Standing with the Chapter. <<tag:2>>
 - A Brother who has been placed on academic probation by WPI shall be considered
   in Bad Standing with the Chapter.
 - A Brother who has attended less than 50% of Alpha designated events or less
   than 25% of Chi designated events in a given term without valid excuse shall
-  be considered in Bad Standing the following term. See [[Attendance][Article IV, Section 10]]
-  for definitions of Alpha and Chi events.
+  be considered in Bad Standing the following term. See [[Attendance]] for
+  definitions of Alpha and Chi events.
 - A Brother in Bad Standing for reasons not relating to payment of house bills
   or academic probation may be removed from Bad Standing by a majority vote of
   either the Executive Council or Chapter Council.
 - Resignations are automatically and immediately accepted.
+- All undergraduate Brothers are required to be on Chapter housing and meal plan. This requirement may be waived by consideration of the Executive Council.
 ** General
 - Secretarial notes shall be kept on file for ten years. No one shall be allowed
   to see the minutes of Chapter Council with the exception of Brothers, members
@@ -943,6 +943,7 @@ conditions:
   - Housing Contract
   - Membership Contract
   - Meal Plan Contract
+- Prospective payees who are not a Brother or a Postulant may not be offered to be on Chapter housing or meal plan except by a 3/4th vote of the Brotherhood. If there is secondary housing, they will be required to live in secondary housing.
 ** Amendments
 - Amendments to these bylaws may be presented to the Chapter by any member of
   the Brotherhood.
@@ -952,16 +953,6 @@ conditions:
   and the approval of the Board of Directors is required to amend these bylaws.
 - Suspending these bylaws during any meeting will be accomplished by a motion to
   suspend the rules.
-** Petitions
-- Petitions must be submitted to the Secretary in writing at least one week
-  prior to the Executive Council in which the petition will be brought up.
-- Petitions must include:
-  - A description of what the petitioner wishes to petition.
-  - A brief description of the petitioner’s reasons for petitioning.
-- Petitions will be considered by the Executive Council on a case by case
- basis.
-- Housing petitions must be considered before entering into any binding
-  obligations of housing organizations other than Alpha Chi Rho.
 ** Fines
 - All fines are to be reviewed by the Executive Council for approval.
 - Any Brother may recommend fines to the Executive Council, through the
@@ -986,28 +977,29 @@ conditions:
 - Bad Standing :: The status of Brothers deemed undeserving of the full
   privileges of Brotherhood on the basis of academic performance, financial
   responsibility, attendance, or other standards set forth by the Brotherhood;
-  Specific criteria stated in Article IV, Section 5, Subsections C, D, and E.
+  Specific criteria stated in [[tag:2]] et seq.
 - The Board of Directors :: The Board of Directors of the Delta Sigma Phi
- Building Association of Alpha Chi Rho.
+ Building Association of Alpha Chi Rho
 - Cash Box :: A secure container possessed by the Comptroller; It shall
  contain Petty Cash to be used for reimbursements; Both the Treasurer and
- Comptroller shall have access to it and its contents.
-- Chaplain's Box :: Any method of collecting anonymous thoughts or opinions
+ Comptroller shall have access to it and its contents
+- Chaplains Box :: Any method of collecting anonymous thoughts or opinions
  of the Brotherhood.
 - Chapter :: Where not specified otherwise, the Delta Sigma Phi Chapter of
- Alpha Chi Rho.
-- Fraternity :: The national fraternity of Alpha Chi Rho.
+ Alpha Chi Rho
+- Fraternity :: The national fraternity of Alpha Chi Rho
+- Petty Cash :: Less than $100.00 in cash
+- Primary Housing / the House :: The house at 8 Boynton Street
 - Major alterations to the House :: Include, but are not limited to, painting,
   building of lofts, removal of lofts, building of desks, removal of desks,
   changing of light fixtures, etc.; Any irreversible or difficult to undo
-  modifications to the House or furniture attached to it.
-- Parietal Hours :: Times at which members of the opposite sex are allowed to be present, and are under the same rules and requirements as other guests.
-- Petty Cash :: Less than $100.00 in cash.
-- Primary Housing / the House :: The house at 8 Boynton Street.
+  modifications to the House or furniture attached to it
 - Secondary Housing :: Any Alpha Chi Rho property being used to house current
-  undergraduate Brothers under the Housing Contract that is not Primary Housing.
-- Vote of the Brotherhood :: A vote of the Brotherhood is a vote in Chapter Council where a certain threshold of all active undergraduate Brothers needs to be met. For example, a vote of 3/4ths of the Brotherhood requries 3/4ths of all active undergraduate Brothers to vote for it in the Chapter Council meeting, and not just 3/4ths of Brothers there.
+  undergraduate Brothers under the Housing Contract that is not Primary Housing
 * Links
+:PROPERTIES:
+:UNNUMBERED: t
+:END:
 - Housing Contract :: https://docs.google.com/document/d/1SblLNZ8Db30j_H2nYKN5otYSnvr6b1YHfRXvvEfL_wY
 - Meal Plan Contract :: https://docs.google.com/document/d/1jQzESUqY42DxdV3DmSihtelb0QQjgGaplFiKhPepU0c
 - Membership Contract :: https://docs.google.com/document/d/1rIM84xtwTShzrhAoY80WEIl7qzkU_PJqvDzj4ZhQ198
@@ -1037,4 +1029,5 @@ UPDATED 08/16/2017 - J. REMZ
 UPDATED 2021-09-28 - R. SIEGEL
 UPDATED 2022-09-13 - R. SIEGEL
 UPDATED 2023-01-17 - R. SAKLAD
+UPDATED 2023-02-18 - R. SAKLAD
 #+end_example