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officers: Move responsibility of communicating fines to the Member.

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Reily Siegel 2022-02-20 11:51:24 -05:00
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@ -254,41 +254,39 @@ K. Each officer may choose to form a committee to deliberate on issues related
the Chapter by the fifth week of each term and two weeks prior to elections. the Chapter by the fifth week of each term and two weeks prior to elections.
9. He shall obtain from the Steward, House Manager, Comptroller, Social Officer, 9. He shall obtain from the Steward, House Manager, Comptroller, Social Officer,
and Committee Chairmen an itemized list of expenditures. and Committee Chairmen an itemized list of expenditures.
10. He shall obtain from the Member-at-Large a list of monetary fines to be 10. He shall receive payments of house bills and other monies due to the
added to Brothers’ house bills.
11. He shall receive payments of house bills and other monies due to the
Chapter. Chapter.
12. He shall follow the progress of all Brothers’ payment plans, and immediately 11. He shall follow the progress of all Brothers’ payment plans, and immediately
notify the Executive Council and Treasurer of the Building Association if notify the Executive Council and Treasurer of the Building Association if
said plans are not being followed. said plans are not being followed.
13. He shall not make any Petty Cash expenditures nor shall he compensate 12. He shall not make any Petty Cash expenditures nor shall he compensate
members of the Fraternity for Petty Cash expenditures except in the absence members of the Fraternity for Petty Cash expenditures except in the absence
of the Comptroller. of the Comptroller.
14. He shall authorize all major expenditures by the Chapter. These decisions 13. He shall authorize all major expenditures by the Chapter. These decisions
can be overruled by a two-thirds (2/3) vote of all undergraduate Brothers can be overruled by a two-thirds (2/3) vote of all undergraduate Brothers
not in Bad Standing. not in Bad Standing.
15. He shall make all bill payments by check. 14. He shall make all bill payments by check.
16. He shall pay all debts incurred by the Chapter within ten business days of 15. He shall pay all debts incurred by the Chapter within ten business days of
receiving the bill. receiving the bill.
17. He shall make no loans whatsoever from Chapter funds. 16. He shall make no loans whatsoever from Chapter funds.
18. He shall keep all records of all transactions by a double entry system of 17. He shall keep all records of all transactions by a double entry system of
bookkeeping. bookkeeping.
19. He shall deposit any funds in excess of Chapter needs for daily requirements 18. He shall deposit any funds in excess of Chapter needs for daily requirements
within 10 business days of them entering into his possession. within 10 business days of them entering into his possession.
20. He shall reconcile the checking accounts and count the monies in the Cash 19. He shall reconcile the checking accounts and count the monies in the Cash
Box at least once a month. Box at least once a month.
21. He shall be responsible for the payment of anyone employed or contracted by 20. He shall be responsible for the payment of anyone employed or contracted by
the Chapter, as well as for the obtaining of worker’s compensation the Chapter, as well as for the obtaining of worker’s compensation
insurance, and the filing of income tax, social security reports, etc., insurance, and the filing of income tax, social security reports, etc.,
whenever required to do so by law. whenever required to do so by law.
22. He shall present a complete financial report to the Brotherhood at the first 21. He shall present a complete financial report to the Brotherhood at the first
meeting of each term and at the concluding meeting of each school year. meeting of each term and at the concluding meeting of each school year.
23. He shall send his financial report to the Board of Directors at the end of 22. He shall send his financial report to the Board of Directors at the end of
each month, and to the national headquarters of Alpha Chi Rho each semester. each month, and to the national headquarters of Alpha Chi Rho each semester.
24. He shall notify the Brotherhood of any Brother’s ineligibility to run for 23. He shall notify the Brotherhood of any Brother’s ineligibility to run for
office due to Bad Standing (achieved through financial means) once said office due to Bad Standing (achieved through financial means) once said
brother has officially expressed intent to run. brother has officially expressed intent to run.
25. He shall be responsible for the completion of annual Brotherhood financial 24. He shall be responsible for the completion of annual Brotherhood financial
contracts. contracts.
**** Comptroller **** Comptroller
1. He shall be appointed by and report directly to the Treasurer and shall 1. He shall be appointed by and report directly to the Treasurer and shall
@ -448,6 +446,8 @@ K. Each officer may choose to form a committee to deliberate on issues related
Brotherhood, whether or not this agrees with his own personal opinions. Brotherhood, whether or not this agrees with his own personal opinions.
4. He shall be responsible for maintaining the personal mailboxes and the 4. He shall be responsible for maintaining the personal mailboxes and the
processing of mail. processing of mail.
5. He shall deliver to the Treasurer a list of monetary fines to be added to
Brothers’ house bills.
*** Risk Management Officer *** Risk Management Officer
1. He shall report directly to the President. 1. He shall report directly to the President.
2. He shall be responsible for seeing that all Chapter property, events, and 2. He shall be responsible for seeing that all Chapter property, events, and