commit 5902a5fd56997e1c013998b54cf0d78db1cd7432 Author: Reily Siegel Date: Tue Nov 1 12:25:55 2022 -0400 Initial Commit. diff --git a/.dir-locals.el b/.dir-locals.el new file mode 100644 index 0000000..e68963d --- /dev/null +++ b/.dir-locals.el @@ -0,0 +1,13 @@ +;;; Directory Local Variables +;;; For more information see (info "(emacs) Directory Variables") + +((org-mode . ((org-use-property-inheritance . t) + (eval . (progn + (require 'ox-latex) + (setq-local + org-latex-classes + '(("chex" + "\\documentclass{chex}" + ("\\chapter{%s}" . "\\chapter*{%s}") + ("\\section{%s}" . "\\section*{%s}") + ("\\subsection{%s}" . "\\section*{*s}"))))))))) diff --git a/Chapter Excellence 2022 Rubric.pdf b/Chapter Excellence 2022 Rubric.pdf new file mode 100755 index 0000000..3f47d8b Binary files /dev/null and b/Chapter Excellence 2022 Rubric.pdf differ diff --git a/Chapter Excellence 2022.org b/Chapter Excellence 2022.org new file mode 100644 index 0000000..af2b321 --- /dev/null +++ b/Chapter Excellence 2022.org @@ -0,0 +1,1251 @@ +:PROPERTIES: +:ID: 92523360-554d-40c7-b10a-8fdf2f403d66 +:COOKIE_DATA: todo recursive +:OWNER: Reily Siegel +:END: +#+title: Chapter Excellence 2022 +#+options: todo:nil +#+latex_class: chex +#+startup: overview + +* DONE Assignments +CLOSED: [2022-11-14 Mon 13:44] +#+BEGIN: columnview :id global :indent t :format "%OWNER(Owner) %TODO(Status) %ITEM(Item)" +#+ATTR_LATEX: :environment longtable +| Owner | Status | Item | +|-------------------+--------+---------------------------------------------| +| Reily Siegel | DONE | Assignments | +| Marko Vila | TODO | Executive Summary | +| Marko Vila | | [0%] Chapter Management | +| Marko Vila | | \_ Goals and Vision | +| Marko Vila | TODO | \_ Question One | +| Marko Vila | TODO | \_ Question Two | +| Marko Vila | | \_ Leadership | +| Ryan Saklad | TODO | \_ Question One | +| Ryan Saklad | TODO | \_ Question Two | +| Edward Stump | TODO | \_ Question Three | +| Shawn Finnigan | TODO | \_ Question Four | +| Edward Stump | TODO | \_ Question Five | +| Zevulun Lieberman | TODO | \_ Question Six | +| Edward Stump | TODO | \_ Question Seven | +| Conor Dolan | | \_ Committees | +| Conor Dolan | TODO | \_ Question One | +| Reily Siegel | TODO | \_ Question Two | +| Conor Dolan | TODO | \_ Question Three | +| Conor Dolan | TODO | \_ Question Four | +| Marko Vila | | \_ Recognition | +| Sam David | TODO | \_ Question One | +| Sam David | TODO | \_ Question Two | +| Sam David | TODO | \_ Question Three | +| Sam David | | \_ Mentoring | +| Sam David | TODO | \_ Question One | +| Sam David | TODO | \_ Question Two | +| Sam David | TODO | \_ Question Three | +| Sam David | TODO | \_ Question Four | +| Reily Siegel | | [0%] External Partnerships | +| Reily Siegel | | \_ Parents/Family | +| Spencer Harding | TODO | \_ Question One | +| Dimitry Blazy | TODO | \_ Question Two | +| Sam David | | \_ Alumni/ae | +| Spencer Harding | TODO | \_ Question One | +| Sam David | TODO | \_ Question Two | +| Sam David | TODO | \_ Question Three | +| Sam David | TODO | \_ Question Four | +| Matt Lund | | \_ WPI Community | +| Matt Lund | TODO | \_ Question One | +| Matt Lund | TODO | \_ Question Two | +| Matt Lund | TODO | \_ Question Three | +| Marko Vila | TODO | \_ Question Four | +| Matt Lund | | \_ Local Community Engagement | +| Matt Lund | TODO | \_ Question One | +| Gabe Ward | TODO | \_ Question Two | +| Roman Bolshakov | TODO | \_ Question Three | +| Marko Vila | | \_ Inter/national Headquarters | +| Ricky Curtis | TODO | \_ Question One | +| Marko Vila | TODO | \_ Question Two | +| Matt Folenta | | [0%] Facilities | +| Connor Wirsing | | \_ Facility Management | +| Connor Wirsing | TODO | \_ Question One | +| Connor Wirsing | TODO | \_ Question Two | +| Spencer Harding | | \_ Facility Safety | +| Matt Folenta | TODO | \_ Question One | +| Spencer Harding | TODO | \_ Question Two | +| Connor Wirsing | TODO | \_ Question Three | +| Matt Folenta | TODO | \_ Question Four | +| Matt Lund | TODO | \_ Question Five | +| Roman Bolshakov | TODO | \_ Question Six | +| Marko Vila | TODO | \_ Question Seven | +| Connor Wirsing | | \_ Facility Maintenance | +| Connor Wirsing | TODO | \_ Question One | +| Connor Wirsing | TODO | \_ Question Two | +| Connor Wirsing | TODO | \_ Question Three | +| Connor Wirsing | TODO | \_ Question Four | +| Connor Wirsing | | \_ Chapter Communication and Expectations | +| Connor Wirsing | TODO | \_ Question One | +| Connor Wirsing | TODO | \_ Question Two | +| Connor Wirsing | TODO | \_ Question Three | +| Connor Wirsing | TODO | \_ Question Four | +| Connor Wirsing | TODO | \_ Question Five | +| Matt Folenta | | \_ Facility Community Bonding | +| John Robinson | TODO | \_ Question One | +| Matt Folenta | TODO | \_ Question Two | +| Matt Folenta | TODO | \_ Question Three | +| Ezra Yohay | TODO | \_ Question Four | +| Ryan Saklad | TODO | \_ Question Five | +| Ryan Saklad | | [0%] Financials | +| Ryan Saklad | | \_ Financial Health | +| Matt Adam | TODO | \_ Question One | +| Marko Vila | TODO | \_ Question Two | +| Matt Adam | TODO | \_ Question Three | +| Matt Adam | TODO | \_ Question Four | +| Matt Adam | TODO | \_ Question Five | +| Matt Adam | TODO | \_ Question Six | +| Matt Adam | TODO | \_ Question Seven | +| Matt Adam | | \_ Transparency and Education | +| Matt Adam | TODO | \_ Question One | +| Matt Adam | TODO | \_ Question Two | +| Matt Adam | TODO | \_ Question Three | +| Ryan Saklad | TODO | \_ Question Four | +| Matt Adam | | \_ Organization and Record Keeping | +| Matt Adam | TODO | \_ Question One | +| Matt Adam | TODO | \_ Question Two | +| Matt Adam | | \_ Collection and Commitment | +| Matt Adam | TODO | \_ Question One | +| Ryan Saklad | TODO | \_ Question Two | +| Matt Adam | TODO | \_ Question Three | +| Spencer Harding | | [0%] Health & Safety | +| Roman Bolshakov | | \_ Culture of Health and Safety | +| Roman Bolshakov | TODO | \_ Question One | +| Roman Bolshakov | TODO | \_ Question Two | +| Roman Bolshakov | TODO | \_ Question Three | +| Spencer Harding | | \_ Social Event Management | +| Spencer Harding | TODO | \_ Question One | +| Marko Vila | TODO | \_ Question Two | +| Roman Bolshakov | TODO | \_ Question Three | +| Spencer Harding | | \_ Health and Safety Member Engagement | +| Spencer Harding | TODO | \_ Question One | +| Marko Vila | TODO | \_ Question Two | +| Dylan Shanes | | \_ New Member Education | +| Dylan Shanes | TODO | \_ Question One | +| Dylan Shanes | TODO | \_ Question Two | +| Dylan Shanes | TODO | \_ Question Three | +| Dylan Shanes | TODO | \_ Question Four | +| Roman Bolshakov | | \_ Emergency Management | +| Spencer Harding | TODO | \_ Question One | +| Roman Bolshakov | TODO | \_ Question Two | +| Roman Bolshakov | TODO | \_ Question Three | +| Roman Bolshakov | TODO | \_ Question Four | +| Conor Dolan | | [0%] Innovation | +| Ricky Curtis | | \_ Defining the Innovation Process | +| Ricky Curtis | TODO | \_ Question One | +| Ricky Curtis | TODO | \_ Question Two | +| Matt Lund | | \_ Practicing Innovation | +| Reily Siegel | | [0%] Member Development | +| Reily Siegel | | \_ General Member Development | +| Reily Siegel | TODO | \_ Question One | +| Spencer Harding | TODO | \_ Question Two | +| Sean Foody | TODO | \_ Question Three | +| Reily Siegel | TODO | \_ Question Four | +| Sam David | | \_ Diversity, Equity, Inclusion and Access | +| Sam David | TODO | \_ Question One | +| Sam David | TODO | \_ Question Two | +| Dimitry Blazy | TODO | \_ Question Three | +| John Robinson | | \_ Academics | +| John Robinson | TODO | \_ Question One | +| John Robinson | TODO | \_ Question Two | +| John Robinson | TODO | \_ Question Three | +| John Robinson | TODO | \_ Question Four | +| John Robinson | | \_ Leadership Development | +| John Robinson | TODO | \_ Question One | +| John Robinson | TODO | \_ Question Two | +| John Robinson | TODO | \_ Question Three | +| Edward Stump | TODO | \_ Question Four | +| Matt Lund | | \_ Involvement Outside Chapter | +| Matt Lund | TODO | \_ Question One | +| Matt Lund | TODO | \_ Question Two | +| Matt Lund | TODO | \_ Question Three | +| Matt Lund | TODO | \_ Question Four | +| John Robinson | TODO | \_ Question Five | +| Dimitry Blazy | | \_ Recruitment and Retention | +| Dimitry Blazy | TODO | \_ Question One | +| Dimitry Blazy | TODO | \_ Question Two | +| Dimitry Blazy | TODO | \_ Question Three | +| Marko Vila | TODO | \_ Question Four | +#+END: +* TODO Executive Summary +:PROPERTIES: +:OWNER: Marko Vila +:END: +* [0%] Chapter Management +:PROPERTIES: +:OWNER: Marko Vila +:END: +** Goals and Vision +*** TODO Question One :documentation:original:new:new: +#+begin_quote +Describe your chapter’s progress against the three stated goals that you have +been focusing on for the past calendar year. For each goal, carefully read the +instructions and fill in the table below with relevant, supporting +documentation. +#+end_quote +*** TODO Question Two :documentation:original: +#+begin_quote +Describe your chapter’s planning meetings or goal setting sessions to +promote/establish your organization’s goals and shared vision. How are general +members a part of this process, if at all? How does the chapter ensure that all +general members support the goals and vision? How are these goals visited +throughout the year by the leadership team and chapter through retrospectives or +satisfaction surveys? +#+end_quote +** Leadership +*** TODO Question One :original:new: +:PROPERTIES: +:OWNER: Ryan Saklad +:END: +#+begin_quote +Describe your organization’s election and transition timeline for each newly +elected officer, including how officer documents are maintained and shared. +#+end_quote +*** TODO Question Two +:PROPERTIES: +:OWNER: Ryan Saklad +:END: +#+begin_quote +How does your chapter deal with elected officers who study abroad (IQP, MQP, +HUA, etc) or go on co-op? +#+end_quote +*** TODO Question Three +:PROPERTIES: +:OWNER: Edward Stump +:END: +#+begin_quote +How are expectations of each leadership position communicated to the chapter +(i.e., Roles & Responsibilities) during the Election process? How is the +leadership team held accountable for the expectations set forth for each +position? If a leader is not meeting expectations, how is this resolved? +#+end_quote +*** TODO Question Four :original: +:PROPERTIES: +:OWNER: Shawn Finnigan +:END: +#+begin_quote +Describe a time when conflicts and/or disagreements (outside of judicial action) +were handled and resolved when they occurred among the chapter leadership team? +#+end_quote +*** TODO Question Five :original:new: +:PROPERTIES: +:OWNER: Edward Stump +:END: +#+begin_quote +Describe how the chapter leadership prevents division between the officers and +members at large, and ensures that every member feels included. +#+end_quote +*** TODO Question Six :original:documentation: +:PROPERTIES: +:OWNER: Zevulun Lieberman +:END: +#+begin_quote +Describe the way your chapter communicates with one another. What is one example +of your best communication strategy and what is one that you need to work on? +Documentation could include screenshots of Slack, newsletters, etc.) +#+end_quote +*** TODO Question Seven :original:new: +:PROPERTIES: +:OWNER: Edward Stump +:END: +#+begin_quote +Does your chapter maintain an active judicial board to field grievances and +render remedies? If so, how is it used in general and how many cases have they +heard over the last year? Are the range of remedies considered meaningful enough +to change behavior where necessary? If your chapter does not have a formal +board, is there another judiciary process? If so, please explain. Note: It is +not required to share individual private case details, only the process by which +cases are heard. +#+end_quote +** Committees +:PROPERTIES: +:OWNER: Conor Dolan +:END: +*** TODO Question One :documentation:original:new: +#+begin_quote +Briefly describe your chapter’s committee system at a high-level, including how +members and chairs are selected, how tasks are delegated, and how committees +report back to the larger organization.If the chapter does not have official +committees, how do you split up the shared chapter work so that all +responsibility does not fall to one position or member? +#+end_quote +*** TODO Question Two +:PROPERTIES: +:OWNER: Reily Siegel +:END: +#+begin_quote +For each committee your chapter has, please fill in the table below. Please add +or remove additional rows as necessary. +#+end_quote +*** TODO Question Three :original: +#+begin_quote +What percentage of the chapter membership currently serves on at least one +committee? Describe how low individual participation and low committee +membership is managed if at all. Include most recent seniors and incoming new +members. Please explain how you calculated the percentage. +#+end_quote +*** TODO Question Four :original: +#+begin_quote +Describe how chapter committees align with and support the chapter’s SMART goals. +#+end_quote +** Recognition +*** TODO Question One :documentation:original:new: +:PROPERTIES: +:OWNER: Sam David +:END: +#+begin_quote +Does your chapter have one or more active and effective recognition programs to +inspire and reward collegiate excellence (e.g., awards, acknowledgement +programs, etc.)? If so, please describe and provide documentation of the +recognition program(s) in action, including how recognition or awards are +announced/given. +#+end_quote +*** TODO Question Two :documentation:original:new: +:PROPERTIES: +:OWNER: Sam David +:END: +#+begin_quote +Does your chapter recognize alumni/ae? If so, briefly describe the process and +provide evidence. +#+end_quote +*** TODO Question Three :documentation:original:new: +:PROPERTIES: +:OWNER: Sam David +:END: +#+begin_quote +List any awards/recognition your undergraduate chapter or undergraduate members +have received from your inter/national organization, the alumni chapter, or +other external entity. +#+end_quote +** Mentoring +:PROPERTIES: +:OWNER: Sam David +:END: +*** TODO Question One :documentation:original:new: +#+begin_quote +Does the chapter maintain a faculty advisor from WPI? If yes, please name your +advisor and share their level of involvement. If not please explain why. +#+end_quote +*** TODO Question Two :original:new: +#+begin_quote +How does the chapter maintain a level of advisory support from people who are +not undergraduate members of the chapter. Describe how the chapter engages with +their advisor(s) and puts their guidance into practice. (E.g., A board of alumni +who advise the chapter) +#+end_quote +*** TODO Question Three +#+begin_quote +Please include a letter from one of your most involved advisors for +documentation. +#+end_quote +*** TODO Question Four :original:new: +#+begin_quote +Does the chapter have an established mentoring program in which volunteer +alumni/ae serve as mentors to chapter officers and/or individual members? If so, +describe how the program works and how it is evaluated for effectiveness. +#+end_quote +* [0%] External Partnerships +** Parents/Family +*** TODO Question One :documentation:new:original: +:PROPERTIES: +:OWNER: Spencer Harding +:END: +#+begin_quote +Has the chapter hosted a parent/family day event (either virtual or in-person)? +Please describe and provide evidence, including how many parents or family +members attended? +#+end_quote +*** TODO Question Two :documentation:original:new: +:PROPERTIES: +:OWNER: Dimitry Blazy +:END: +#+begin_quote +Does the chapter have multiple means of contacting members’ parents to inform +them about the organization? Documentation could include a letter to the +parent(s) of new members, a newsletter, or a parent’s club as some examples of +outreach. +#+end_quote +** Alumni/ae +:PROPERTIES: +:OWNER: Sam David +:END: +*** TODO Question One :documentation:original: +:PROPERTIES: +:OWNER: Spencer Harding +:END: +#+begin_quote +Does the chapter plan and organize at least three events specifically for +alumni/ae, either virtually or in-person? Describe the events, provide evidence +of promotion, and indicate the level of participation achieved. For one of these +events, describe how the chapter is able to engage with a diverse group of +alumni/ae (e.g., variety of ages, classes, interests, etc.). +#+end_quote +*** TODO Question Two :documentation:original: +#+begin_quote +How does your chapter help the senior class transition to alumni/ae life? (This +could be an event your alumni/ae host or an explanation from the chapter +regarding how to participate post-graduation). +#+end_quote +*** TODO Question Three :original:new: +#+begin_quote +How does the chapter (and/or your alumni/ae chapter/group) maintain accurate +contact information for alumni/ae? +#+end_quote +*** TODO Question Four :documentation:original:new: +#+begin_quote +Does the chapter establish an annual (or regular) alumni/ae donation program? +Describe all ways alumni/ae are encouraged and inspired to donate money, +services, materials, and/or time to the chapter or related entities and how +donations are recognized. Documentation may include communication to alumni/ae +or a description of the donation program including what the funds are +benefiting. +#+end_quote +** WPI Community +:PROPERTIES: +:OWNER: Matt Lund +:END: +*** TODO Question One :documentation:original: +#+begin_quote +Does the chapter host at least 3 creative, substantive virtual or in person +public relations events or activities per year? These events can serve multiple +purposes (e.g., the chapter hosts a leadership development event open to +non-members), but evidence must be shown (i.e., possible documents include +photographs, plans, email announcements, and fliers). +#+end_quote +*** TODO Question Two :documentation:original:new: +#+begin_quote +Does your chapter host an annual outreach event or activity in person or +virtually targeted at faculty and staff? What was the date? How many faculty and +staff attended? +#+end_quote +*** TODO Question Three :documentation:original: +#+begin_quote +Did you partner with a WPI non-fraternal organization (note: this is a non +Panhellenic/IFC organization that is a chapter or club on WPI’s campus) to host +an event or activity either on campus or virtually? If yes, please describe. +#+end_quote +*** TODO Question Four +:PROPERTIES: +:OWNER: Marko Vila +:END: +#+begin_quote +Describe your relationship with the Student Activities Office. How often and in +what situations do you connect with them? Please describe this. How do you set +up meetings in advance and provide agendas? Note: For Fraternal Organizations +your advisor is Mackenzie Lipman and Sororities your advisor is Chirstine Ziev. +#+end_quote +** Local Community Engagement +:PROPERTIES: +:OWNER: Matt Lund +:END: +*** TODO Question One :documentation:original: +#+begin_quote +Does the chapter routinely use social media, media, or print outlets as a means +of advertising positive aspects of Greek Life to people outside of the +organization? What forms of media does your chapter use? Please provide links, +usernames, or handles for each social media source and provide +screenshots/pictures of the media posts your chapter is most proud of. +#+end_quote +*** TODO Question Two :documentation:original:new: +:PROPERTIES: +:OWNER: Gabe Ward +:END: +#+begin_quote +Does the chapter have a regular community service partner agency/organization in +the Worcester area (that is NOT your national philanthropy or foundation) where +members consistently do service on a regular basis? What are the name(s) of the +organization(s)? +#+end_quote +*** TODO Question Three :documentation:original: +:PROPERTIES: +:OWNER: Roman Bolshakov +:END: +#+begin_quote +Above and beyond direct life safety support, there are important benefits to +having great relationships with key emergency service providers. Briefly +describe any efforts by the chapter to build positive and constructive +relationships with each of the following providers, and any other providers not +listed. +#+end_quote +** Inter/national Headquarters +:PROPERTIES: +:OWNER: Marko Vila +:END: +*** TODO Question One +:PROPERTIES: +:OWNER: Ricky Curtis +:END: +#+begin_quote +How often is your chapter leadership in communication with inter/national +Headquarters staff or volunteers? +#+end_quote +*** TODO Question Two :original: +#+begin_quote +Describe a time in the past calendar year when your chapter proactively +participated in an inter/national Headquarters program or initiative and the +effect it had on your chapter (this could be a consultant visit or optional +program/initiative). This does not include large convention events. +#+end_quote +* [0%] Facilities +:PROPERTIES: +:OWNER: Matt Folenta +:END: +** Facility Management +:PROPERTIES: +:OWNER: Connor Wirsing +:END: +*** TODO Question One :documentation: +#+begin_quote +Please describe the following: + +a. Whether your chapter is supported by an alumni/ae board or housing +corporation (local or national) in managing the facility + +b. What type of roles exist for property management and whether they are held by +an undergraduate, graduate, or inter/national staff + +c. How does the chapter communicate with the above parties regarding the chapter +facility and how often? +#+end_quote +*** TODO Question Two :original:new: +#+begin_quote +Who is involved in developing a strategic plan for the chapter facility? If it +is multiple people what are the different roles and responsibilities of the +group members? +#+end_quote +** Facility Safety +:PROPERTIES: +:OWNER: Spencer Harding +:END: +*** TODO Question One :documentation: +:PROPERTIES: +:OWNER: Matt Folenta +:END: +#+begin_quote +Is the chapter compliant with City Code as determined by Worcester City +Inspectional Services? Attach a certificate for documentation (this must be a +2022 certificate from the City of Worcester please see example below of +paperwork header). +#+end_quote +*** TODO Question Two +#+begin_quote +Is your chapter a smoke-free facility? +#+end_quote +*** TODO Question Three +:PROPERTIES: +:OWNER: Connor Wirsing +:END: +#+begin_quote +Is there access control for the house (i.e., do all doors lock from the exterior +entrances)? Who has access to the house and how is access given? How is access +revoked to members who graduate? +#+end_quote +*** TODO Question Four :documentation: +:PROPERTIES: +:OWNER: Matt Folenta +:END: +#+begin_quote +Does your chapter have functioning exterior cameras in place to monitor safety? +Show photo documentation. If the chapter does not have exterior cameras what +outdoor safety mechanisms does the chapter have in place? +#+end_quote +*** TODO Question Five :documentation:original: +:PROPERTIES: +:OWNER: Matt Lund +:END: +#+begin_quote +How does your chapter address the issue of fire safety? In your response, please +include the number of fire extinguishers per square foot of your house, number +of fire drills, fire exit routes, fire safety communication to the chapter, and +processes to reduce the risk of fire. +#+end_quote +*** TODO Question Six :original:new: +:PROPERTIES: +:OWNER: Roman Bolshakov +:END: +#+begin_quote +Does your chapter regularly audit your chapter facility for health or safety +issues? If so, please explain. What processes or systems are in place to reduce +the risk of injury. Please share information and upload documentation such as +manuals, policies, expectations, etc. +#+end_quote +*** TODO Question Seven :documentation: +:PROPERTIES: +:OWNER: Marko Vila +:END: +#+begin_quote +Please upload a copy of your chapter’s general liability insurance certificate. +Note this is not the same document as the Worcester City Inspection Certificate +listed in Question 1. +#+end_quote +** Facility Maintenance +:PROPERTIES: +:OWNER: Connor Wirsing +:END: +*** TODO Question One :original:new: +#+begin_quote +What is the current system for making requests for repairs and who is involved? +Is there an established budget for regular maintenance? If so, what does it go +towards? How could the process for repairs or maintenance be improved? +#+end_quote +*** TODO Question Two :original:new: +#+begin_quote +Does the chapter maintain the exterior of the facility at all times of the year +including summer including lawn maintenance, fences, parking lots, and checking +the mail? +#+end_quote +*** TODO Question Three :documentation:original:new: +#+begin_quote +Does your chapter have written procedures in place to ensure the chapter +facility is kept clean? These guidelines and regulations should include methods +for enforcement, maintenance, and upkeep, and how responsibilities are shared +equally between chapter members. Please provide documentation. +#+end_quote +*** TODO Question Four :original:new: +#+begin_quote +How does your chapter manage members who do not fulfill facility/maintenance +responsibilities? +#+end_quote +** Chapter Communication and Expectations +:PROPERTIES: +:OWNER: Connor Wirsing +:END: +*** TODO Question One :original:new: +#+begin_quote +Does the chapter require members to sign a formal agreement to reside in the +facility (such as a lease)? If so, how far in advance is the agreement signed? +#+end_quote +*** TODO Question Two :original:new: +#+begin_quote +Do you have a member agreement for in-house culture, expectations, and +responsibility for members? +#+end_quote +*** TODO Question Three +#+begin_quote +Does the chapter require members to provide a deposit to live in the facility? +If yes, how much and how early is the deposit requested? And what percentage is +paid on time? +#+end_quote +*** TODO Question Four :documentation:original:new: +#+begin_quote +Does your chapter have documented move-in and move-out procedures? If yes, share +what these procedures are and include how your chapter enforces these policies. +(Please upload documentation as well) +#+end_quote +*** TODO Question Five :original:new: +#+begin_quote +What policies or processes are in place to hold members accountable for damage +to the property? +#+end_quote +** Facility Community Bonding +*** TODO Question One :original:new: +:PROPERTIES: +:OWNER: John Robinson +:END: +#+begin_quote +Is there a space in the facility that can be used for studying or meetings? If +yes, describe the space. +#+end_quote +*** TODO Question Two :original: +:PROPERTIES: +:OWNER: Matt Folenta +:END: +#+begin_quote +How often do housing corporation representatives (or the equivalent) engage with +the house? Please describe the context of their engagement. +#+end_quote +*** TODO Question Three :original: +:PROPERTIES: +:OWNER: Matt Folenta +:END: +#+begin_quote +What is the occupancy rate for the facility (residents/capacity)? If there is +not full occupancy, name one barrier that exists and the goals or plans to +address this? If the occupancy is not full and that is by the choice of the +chapter, please explain the reasoning. If there is full occupancy, name one +method that has been successful in reaching this state. +#+end_quote +*** TODO Question Four :documentation:original:new: +:PROPERTIES: +:OWNER: Ezra Yohay +:END: +#+begin_quote +How does the chapter engage with out-of-house members of the chapter within the +chapter facility on a regular basis? For example, an event the chapter hosted to +encourage out-of-house chapter members to come to the house. +#+end_quote +*** TODO Question Five :original:new: +:PROPERTIES: +:OWNER: Ryan Saklad +:END: +#+begin_quote +What are the ways in which the chapter actively works to develop and maintain +relationships with immediate neighbors? Describe any outreach activities held +specifically for neighbors and whether there is a system in place for +communication with neighbors (e.g., annual sharing of chapter contact +information, attending neighborhood association meetings, or other efforts). +#+end_quote +* [0%] Financials +:PROPERTIES: +:OWNER: Ryan Saklad +:END: +** Financial Health +*** TODO Question One :original:new: +:PROPERTIES: +:OWNER: Matt Adam +:END: +#+begin_quote +Describe the responsibilities of your alumni board or housing corporation, and +inter/national headquarters in terms of your chapter budget, including dues, +post-graduate dues collection, housing payments (rent, utilities, maintenance, +etc.), and managing accounts. In other words, what financial aspects is the +chapter NOT responsible for? Please list responsibilities thoroughly. +#+end_quote +*** TODO Question Two :documentation: +:PROPERTIES: +:OWNER: Marko Vila +:END: +#+begin_quote +Upload/link documentation (a letter or email from your inter/national +organization, dated within the last year) that your chapter is in strong +financial health with your inter/national organization. +#+end_quote +*** TODO Question Three +:PROPERTIES: +:OWNER: Matt Adam +:END: +#+begin_quote +Does the chapter have a savings account or reserve for emergencies? How much +money (as a percentage of the overall budget) does the chapter contribute +annually to a savings/reserve account? +#+end_quote +*** TODO Question Four +:PROPERTIES: +:OWNER: Matt Adam +:END: +#+begin_quote +How often does the chapter extract/use money from the reserve account and what +is it used for? +#+end_quote +*** TODO Question Five :documentation:original:new: +:PROPERTIES: +:OWNER: Matt Adam +:END: +#+begin_quote +What parts of the budget does the local chapter have control over? For the parts +of the budget the local chapter has control over how are the different +categories broken down and how are these allocations determined? Were there +areas of the budget where the chapter over budgeted or underbudgeted? How did +the chapter adapt to the needs of the chapter or reallocate funds? +#+end_quote +*** TODO Question Six :original:new: +:PROPERTIES: +:OWNER: Matt Adam +:END: +#+begin_quote +What are the checks and balances systems used for approval and obtaining of +funds? Who is involved (officers, advisors, etc.), who has access to funds, and +what is the process? +#+end_quote +*** TODO Question Seven +:PROPERTIES: +:OWNER: Matt Adam +:END: +#+begin_quote +Does the chapter conduct an annual review of the chapter’s finances? If so, how? +Are community resources used to complete the annual review (e.g., CPA)? +#+end_quote +** Transparency and Education +:PROPERTIES: +:OWNER: Matt Adam +:END: +*** TODO Question One :documentation:original:new: +#+begin_quote +How does the chapter communicate to members the financial health of the +organization, including how all organization funds are allocated and managed? +How often is the information shared? What resources are provided to members to +understand this financial health? +#+end_quote +*** TODO Question Two :documentation:original:new: +#+begin_quote +How does the chapter educate members and new members about the annual financial +commitment/obligations in being involved with the chapter? What resources are +available to chapter members to understand financial obligations? +#+end_quote +*** TODO Question Three :documentation:original:new: +#+begin_quote +How does the chapter provide support to their members who are undergoing +financial hardship, but are committed to the chapter? Please share any payment +plan information, scholarships, grants or other resources/ programs provided. +These financial resources should be both within the organization and from +external sources. +#+end_quote +*** TODO Question Four :documentation:original:new: +:PROPERTIES: +:OWNER: Ryan Saklad +:END: +#+begin_quote +How does the chapter provide personal financial education to its members? This +may include programs or resources about budgeting or post-graduation topics, +such as salary information, investing, etc. +#+end_quote +** Organization and Record Keeping +:PROPERTIES: +:OWNER: Matt Adam +:END: +*** TODO Question One +#+begin_quote +Does the chapter keep financial records for at least seven years? +#+end_quote +*** TODO Question Two +#+begin_quote +How does your chapter document and organize their expenditures/income (financial +ledger)? How does the chapter ensure that all expenditures are accounted for in +this documentation process? +#+end_quote +** Collection and Commitment +:PROPERTIES: +:OWNER: Matt Adam +:END: +*** TODO Question One +#+begin_quote +What percent of the members pay their financial obligations on time (both +in-house and out-of-house members)? Do you have a process for how late payments +are handled? If yes, how are they handled and how are members held accountable? +#+end_quote +*** TODO Question Two :original: +:PROPERTIES: +:OWNER: Ryan Saklad +:END: +#+begin_quote +What percentage of the class of 2022 graduated with a balance owed to the +chapter? +#+end_quote +*** TODO Question Three :original:new: +#+begin_quote +What happens to above members who have an outstanding bill after graduation? +What role do undergraduates have in terms of collection and commitment after +graduation? +#+end_quote +* [0%] Health & Safety +:PROPERTIES: +:OWNER: Spencer Harding +:END: +** Culture of Health and Safety +:PROPERTIES: +:OWNER: Roman Bolshakov +:END: +*** TODO Question One +#+begin_quote +Describe educational initiatives and procedures to address concerns with members +or guests. +#+end_quote +*** TODO Question Two :original:new: +#+begin_quote +Do you encourage and/or reward members for mitigating (or report if they are not +able to eliminate the risk) any safety related issues they observe? If so, +please describe how. +#+end_quote +*** TODO Question Three :original:new: +#+begin_quote +Describe the procedural documentation for how you report and/or address behavior +that is concerning or disruptive to members themselves or others (i.e., mental +health concerns, dangerous drinking or drug use, etc) and an example of a time +when it was implemented. If one does not exist, why? +#+end_quote +** Social Event Management +*** TODO Question One :documentation:original: +#+begin_quote +The risk manager should conduct educational sessions on an annual basis for +members on responsible social hosting/attending. Show documentation that +includes what percent attended (an attendance sheet for example) and evidence of +the content and efficacy of the program based off of the program’s learning +outcomes. Describe the specific program, learning outcomes, and assessment for +each program. +#+end_quote +*** TODO Question Two :original: +:PROPERTIES: +:OWNER: Marko Vila +:END: +#+begin_quote +Has the chapter had any risk management policy violations of university or +inter/national policies that were adjudicated by WPI this year? If yes, please +explain what was learned from these violations. Describe the situation. The +chapter need not provide specific names of individuals involved. +#+end_quote +*** TODO Question Three :original: +:PROPERTIES: +:OWNER: Roman Bolshakov +:END: +#+begin_quote +Describe all major health and safety or risk management challenges your chapter +has encountered this year. What steps did you take to resolve or mitigate the +issue? If you have not encountered any, please explain why you think this might +be? +#+end_quote +** Health and Safety Member Engagement +*** TODO Question One :documentation: +#+begin_quote +The chapter annually does educational programming on health and safety topics +with 80% of members in attendance. Please note, not all programs need to be +completed annually. Show documentation that includes what percent attended (an +attendance sheet for example) and evidence of the content of the program. Please +also include the list of programming from the prior year. + +Mental health +Safe sex +Sexual assault and harassment elimination education +Drugs and alcohol +Conflict resolution +#+end_quote +*** TODO Question Two :documentation: +:PROPERTIES: +:OWNER: Marko Vila +:END: +#+begin_quote +What percent of your members participate in one of the organizations listed +below? How do the members bring learning from these organizations to the +chapter? If it is not listed please discuss what it is in your response. +Ethos: Fraternity men preventing sexual violence +SIGMA: Students Impacting Growth in Membership Activities +SSN: Student Support Network run through the SDCC +SPARC: Students Preventing Assault and Rape in our Community +Active Minds: Supporting mental health awareness +The Body Project: Eating disorder awareness +SMART: Students Mentoring Active Responsibility Together +MOSAIC: Men of Color Support Network +#+end_quote +** New Member Education +:PROPERTIES: +:OWNER: Dylan Shanes +:END: +*** TODO Question One :documentation:original:new: +#+begin_quote +Does your chapter have a written new member program with clear learning outcomes +and objectives for all new members who joined? Please provide documentation +which details all aspects of the new member program. +#+end_quote +*** TODO Question Two :original: +#+begin_quote +The chapter should perform an annual audit of the new member program. Describe +the process. What areas of new member education were addressed from last year? +What did you identify as areas for improvement with this year’s new member +experience? How has your new member program been reviewed by inter/national +headquarters and advisors? What changes have been implemented (if applicable) +from feedback or how will you improve it? +#+end_quote +*** TODO Question Three :documentation:original: +#+begin_quote +What is the length of the chapter’s new member program? How does that compare to +what your inter/national organization recommends? (Documentation / evidence +should show any difference between your chapter’s program length vs. +inter/national organization recommendation) +#+end_quote +*** TODO Question Four :documentation: +#+begin_quote +What percent of new members participate in bystander intervention training +presented by a WPI resource (not including New Student Orientation) or their +IHQ? +#+end_quote +** Emergency Management +:PROPERTIES: +:OWNER: Roman Bolshakov +:END: +*** TODO Question One :documentation: +:PROPERTIES: +:OWNER: Spencer Harding +:END: +#+begin_quote +Risk Manager (or relevant officer) is trained annually by inter/national +headquarters, external trainers, or campus programs. Provide evidence showing +this training has occurred. This can include an outline of the training, +schedule for an inter/national training, or other evidence. +#+end_quote +*** TODO Question Two :documentation: +#+begin_quote +Chapter has an emergency management plan that addresses specific types of +emergencies that may arise. Provide a copy of the plan. +#+end_quote +*** TODO Question Three +#+begin_quote +Risk Manager (or relevant officer) has knowledge of member allergies and health +concerns that members choose to disclose. Describe how you collect and store +this information securely. +#+end_quote +*** TODO Question Four :documentation: +#+begin_quote +The chapter posts campus resources (Health, SDCC, Title IX, Campus Police, etc) +in a conspicuous location that is visible and known to members (physical or +virtual). Show a photograph or screenshot of where this is posted. +#+end_quote +* [0%] Innovation +:PROPERTIES: +:OWNER: Conor Dolan +:END: +** Defining the Innovation Process +:PROPERTIES: +:OWNER: Ricky Curtis +:END: +*** TODO Question One :documentation:original:new: +#+begin_quote +Please describe your chapter’s innovation process for continuous improvement. +This may include the general process or structure for how your chapter solicits +novel ideas (e.g., a targeted chapter meeting spot, a cross-sectional problem +solving task force, an anonymous suggestion box), who is able to contribute +ideas, how these ideas are reviewed, how solutions are proposed, and how +solutions are implemented. How does your chapter define the innovation process +for continuous improvement? +#+end_quote +*** TODO Question Two :documentation:original:new: +#+begin_quote +How does your chapter ensure that the innovation process described above is +prioritized within your organization and who ensures that the innovation process +is followed? This may include a schedule to review innovative ideas, a chapter +member responsible for this process, a program, etc. +#+end_quote +** Practicing Innovation :documentation: +:PROPERTIES: +:OWNER: Matt Lund +:END: +* [0%] Member Development +** General Member Development +*** TODO Question One :original:new: +#+begin_quote +Describe how member development is targeted towards each year of membership +(i.e., how it changes depending on each year of undergraduate education or time +in the chapter) with specific goals. +#+end_quote +*** TODO Question Two :documentation:original: +:PROPERTIES: +:OWNER: Spencer Harding +:END: +#+begin_quote +Provide examples and documentation of internal sisterhood/brotherhood events +(that were substance free). Is one of these events a sister/brotherhood retreat? +How were these events meaningful to chapter members? +#+end_quote +*** TODO Question Three :original:new: +:PROPERTIES: +:OWNER: Sean Foody +:END: +#+begin_quote +Does your chapter host a ritual, creed, mission, values, and/or symbols +education program at least once per year outside of initiation? If so, how does +your chapter deliver this information in an effective manner (no details about +the contents of the presentation are necessary unless they are publicly-known +values/creeds)? +#+end_quote +*** TODO Question Four :documentation:original:new: +#+begin_quote +Describe how your chapter supports member development in each category below on +an annual basis (either through a program, event, activity, etc.). Note that you +are not required to complete the programs listed, but they are provided as +useful examples. Member reflections about the efficacy of how you address each +category and how it can be improved in the future is strongly encouraged to +support your other evidence. +#+end_quote +** Diversity, Equity, Inclusion and Access +:PROPERTIES: +:OWNER: Sam David +:END: +*** TODO Question One :documentation:original: +#+begin_quote +What DEI programs has your chapter hosted and/or participated in? These may +include programs created by IH/Q, your local chapter, WPI Organizations, and/or +WPI offices/departments. DEI programs may include, but are not limited to: +cultural and religious/spiritual celebrations, affinity month programming, +awareness and commemorative days, social justice education/training, implicit +bias training, Safe Zone (LGBTQIAP+) training, disability awareness, intergroup +dialogues, diversity conferences/seminars, collaborative/co-sponsored program +with culturally-based organizations, etc. + +a. What were the goals/learning outcomes of these programs? + +b. How did these programs foster a community of inclusion within your chapter +and/or at WPI? + +c. How can these programs be improved in the future (if at all)? +#+end_quote +*** TODO Question Two :documentation:original:new: +#+begin_quote +What steps has your chapter taken to review/assess your practices to determine +any recommended adjustments to ensure equity for all members and to foster a +more diverse and inclusive Greek community? This assessment might include: +reviewing the chapter’s mission, vision, and values, programs/events, service +projects/community engagements, philanthropic endeavors, chapter Constitution +and Bylaws, chapter positions and chairs, chapter committees, website, social +media, group chats, etc. + +a. What did this review/assessment process look like? How was the overall +chapter and/or individual members involved in this process? What were the +outcomes? + + b. If these items are not in control of your local chapter, what steps are you +taking as an organization to voice your feedback, suggestions, and/or concerns +with your IH/Q? + + c. If you have not conducted a review/assessment what are your plans to +complete one addressing the topics above? +#+end_quote +*** TODO Question Three :original:new: +:PROPERTIES: +:OWNER: Dimitry Blazy +:END: +#+begin_quote +What is the chapter conduct process for a member who has allegedly stated, +written, committed, and/or participated in a bias incident; and/or committed +other actions/behaviors which fail to promote a sense of belonging within the +organization? Per University policy, bias incidents are those where speech or +expressive conduct is directed toward an individual or group that is based on or +motivated by the individual’s or the group’s real or perceived race, religion, +sexual orientation, ethnicity, national origin, ancestry, sex, age, disability, +gender identity and/or expression, or other social identities. +#+end_quote +** Academics +:PROPERTIES: +:OWNER: John Robinson +:END: +*** TODO Question One +#+begin_quote +Please fill in the table below regarding how many of your members (no names) in +the past calendar year (i.e., since the beginning of this Chapter Excellence +report) have been on academic warning, probation or suspension. +#+end_quote +*** TODO Question Two +#+begin_quote +What is your inter/national headquarters minimum GPA requirement? How many +members did not meet this requirement in the past calendar year? +#+end_quote +*** TODO Question Three :original:new: +#+begin_quote +Does your chapter provide academic support for its members and new members? If +yes, describe two ways in which members and new members are provided academic +support and the efficacy of these methods (i.e., only describe methods in which +both members and new members are supported). +#+end_quote +*** TODO Question Four :documentation:original:new: +#+begin_quote +Does your chapter have an academic incentive or recognition program? If yes, +please describe. +#+end_quote +** Leadership Development +:PROPERTIES: +:OWNER: John Robinson +:END: +*** TODO Question One :documentation:original:new: +#+begin_quote +What leadership development or training is provided by the chapter for its +elected/appointed leaders? What inter/national support does your chapter take +advantage of for training new officers? +#+end_quote +*** TODO Question Two :documentation: +#+begin_quote +Did a representative from your chapter attend a leadership training/conference +(could be external, such as UIFI, or from WPI)? This does not include training +from your inter/national headquarters. If so, how many members attended and how +was information from these conferences dispersed to chapter members? +#+end_quote +*** TODO Question Three :original:new: +#+begin_quote +Outside of committee work, how can non-officers grow their leadership skills +without holding an official leadership position? What leadership opportunities +or resources are available to non-officers? +#+end_quote +*** TODO Question Four :documentation:original: +:PROPERTIES: +:OWNER: Edward Stump +:END: +#+begin_quote +Describe a time when chapter officers analyzed their leadership skill types +and/or personality type and used this to improve leadership skills, +collaboration, and interactions with the chapter and community. This can include +conversations between officers, between officers and advisors, I/HQ and +officers, etc. +#+end_quote +** Involvement Outside Chapter +:PROPERTIES: +:OWNER: Matt Lund +:END: +*** TODO Question One :documentation:original: +#+begin_quote +How are opportunities outside of the chapter promoted (could be Panhel/IFC, +honor societies, sports, extracurriculars, etc.)? How are chapter members’ +diversity of interests/involvements acknowledged and celebrated throughout the +year? +#+end_quote +*** TODO Question Two +#+begin_quote +How many of your members serve as officers on the Panhellenic +Council/Interfraternal Council? +#+end_quote +*** TODO Question Three +#+begin_quote +ow many of your members were Rho Gammas or recruitment leaders? +#+end_quote +*** TODO Question Four :documentation:original: +#+begin_quote +What percentage of your chapter (current initiated members) is actively involved +(i.e., regularly attends organization meetings, actively contributes during +meetings, has been actively involved for at least 1 term) in another +organization (academic-focused club, volunteer/service club, co-curricular +clubs, sports, etc.)? Please describe three examples of how a member’s +involvement in another organization has impacted the culture, operations, +support, or programming of the chapter. +#+end_quote +*** TODO Question Five :documentation: +:PROPERTIES: +:OWNER: John Robinson +:END: +#+begin_quote +What percentage of your chapter (current initiated members) is actively involved +in an honor society (academic honor society or Greek honor society)? +#+end_quote +** Recruitment and Retention +:PROPERTIES: +:OWNER: Dimitry Blazy +:END: +*** TODO Question One :documentation: +#+begin_quote +Please include documentation for the recruitment-related aspects listed below. +Note that documentation required for these is more extensive than an activity or +program. + +- Number of recruitment training hours +- Number of members involved in recruitment planning +- Recruitment plan/rush calendar +- Chapter’s attrition rate for new members in the past three years (i.e., + percentage of new members who became members out of those who were given bids) +- What was your recruitment goal? How many did you recruit? What percentage of + your goal (number of bids extended) resulted in a new member match? +#+end_quote +*** TODO Question Two :documentation:original: +#+begin_quote +What core values are portrayed and discussed throughout recruitment? Choose one +pre-recruitment (if your chapter is a sorority) or a pre-rush/rush event (if +your chapter is a fraternity) that your chapter hosted and describe how your +values were promoted to potential new members. +#+end_quote +*** TODO Question Three :documentation:original: +#+begin_quote +Describe one recruitment-related activity/process/thing that your chapter is +proud of due to its success or its improvement compared to previous years? +Identify and describe how feedback from last year was incorporated into changes +this year, as well as goals for next year give this year’s feedback. Please +specify which parties you collected feedback from (members, new members, +parents, alumni, SAO, etc.). +#+end_quote +*** TODO Question Four :original: +:PROPERTIES: +:OWNER: Marko Vila +:END: +How many initiated members have left the chapter voluntarily in the past +calendar year? How many initiated members have had their membership revoked +through executive action in the past calendar year? What are the issues that +contributed to these members leaving? How does your chapter work to prevent +these issues from occurring? For this question, please provide the total number +of members as well as the percentage (members dropped/current chapter size) diff --git a/Coat-of-Arms-Color.png b/Coat-of-Arms-Color.png new file mode 100644 index 0000000..07888c1 Binary files /dev/null and b/Coat-of-Arms-Color.png differ diff --git a/chex.cls b/chex.cls new file mode 100644 index 0000000..f9cd777 --- /dev/null +++ b/chex.cls @@ -0,0 +1,18 @@ +\NeedsTeXFormat{LaTeX2e} +\ProvidesClass{chex}[] + +\usepackage{titlepic} +\titlepic{\includegraphics[width=250]{Coat-of-Arms-Color.png}} + +\LoadClass[12pt]{report} +\usepackage{geometry}[margin=1in] +\usepackage{hyperref} +\hypersetup{ + colorlinks=true, + linkcolor=magenta, + filecolor=magenta, + urlcolor=magenta, + pdftitle={Chapter Excellence}, + pdfpagemode=FullScreen, +} +\setcounter{secnumdepth}{0} \ No newline at end of file