continuous-integration/drone/tag Build is passingDetails
This commit makes the following changes:
- Adds infrastructure to automatically generate a PDF
- Updates the style of the document to match the Chapter Code of Regulation
- Simplifies the layout of the bylaws.org file
- The following officers shall comprise the Executive Council:
- President
- Vice President
@ -113,16 +112,14 @@ conditions:
- Member-at-Large
- Chaplain
- Risk Management Officer
- Rush Officer
- The following officers shall be appointed by and serve at the pleasure of the
Executive Council:
- The following officers shall be appointed by the Executive Council:
- Parliamentarian
- Rush Officer
- Marketing Director
- Community Service Director
- Scholastics Director
- Fraternal Director
- Activities Director
- Two Recruitment Chairmen
- Public Relations Chairman
- Community Service Chairman
- Scholastics Chairman
- Fraternal Chairman
- Activities Chairman
- Interfraternity Council (IFC) Judicial Board Representatives
- The hierarchy of the Chapter shall be:
- President
@ -133,7 +130,7 @@ conditions:
- All Remaining Brothers in order of ascending scroll number
- Any officer not enrolled as a full-time student at WPI during the academic
year (terms A, B, C, and D) shall resign from that office immediately after
terminating full-time enrollment. If they are a WPI student, this requirement may be waived by a 2/3rds vote of the Brotherhood.
terminating full-time enrollment.
- Any officer who falls into Bad Standing with the Chapter shall resign from
that office immediately.
- Any officer shall have the authority to post Work Parties pertinent to the
@ -141,11 +138,11 @@ conditions:
the Member-at-Large for failure to complete work projects assigned by him. All
Work Parties must be posted at least twenty-four (24) hours in advance.
- All officers appointed by the Executive Council shall be responsible to the
Vice President unless otherwise noted in [[tag:3]].
Vice President except the Parliamentarian and IFC Judicial Board
Representatives.
- Each officer shall keep an accurate record of all funds allotted to his
office, as well as detailed records of all actions performed by his office.
** Duties of Officers
<<tag:3>>
*** President
- He shall be the Chief Executive Officer of the Chapter and will have general
charge of its affairs. He shall report to and be accountable to the Chapter
@ -230,16 +227,18 @@ conditions:
Phi Building Association of Alpha Chi Rho require the signature of the
Treasurer or the signature of the Treasurer of the Building Association.
- He shall submit to each Brother an invoice for Room, Board, and Dues for each
semester at least 4 weeks prior to the start of the semester. Furthermore, he
semester at least 6 weeks prior to the start of the semester. Furthermore, he
shall present to each Brother a statement of their own outstanding debt to
the Chapter by the fifth week of each term and two weeks prior to elections.
- He shall obtain from the Steward, House Manager, Comptroller, Social Officer,
and Committee Directors an itemized list of expenditures.
and Committee Chairmen an itemized list of expenditures.
- He shall obtain from the Member-at-Large a list of monetary fines to be
added to Brothers’ house bills.
- He shall receive payments of house bills and other monies due to the
Chapter.
- He shall follow the progress of all Brothers’ payment plans, and notify the Executive Council and Board of Directors Treasurer by the next scheduled meeting if said plans are not being followed.
- He shall follow the progress of all Brothers’ payment plans, and immediately
notify the Executive Council and Treasurer of the Building Association if
said plans are not being followed.
- He shall not make any Petty Cash expenditures nor shall he compensate
members of the Fraternity for Petty Cash expenditures except in the absence
of the Comptroller.
@ -277,7 +276,7 @@ conditions:
- He shall keep and submit to the Treasurer an itemized account of Petty Cash
expenditures.
- He shall refund from Petty Cash any purchases authorized by the appropriate
Officer or Committee Directors.
Officer or Committee Chairman.
- He shall authorize all dealings with vendors in which the Chapter is the
purchasing party.
- He shall be responsible for the ordering of the composite.
@ -503,10 +502,10 @@ conditions:
- He shall periodically update the design of the website as appropriate.
- He shall be responsible for the security of the website.
- He shall update Rush/Recruitment information on the website as deemed
necessary by the Recruitment Directors.
necessary by the Recruitment Chairmen.
- He shall collaborate with the Chapter Correspondent, Historian, and Keeper of
the Horn to keep a historical section of the website up to date.
- He shall collaborate with the Marketing Director and Keeper of the Horn
- He shall collaborate with the Public Relations chair and Keeper of the Horn
to maintain a positive presence on social media.
*** Parliamentarian
- He shall report directly to the Brotherhood through Chapter Council.
@ -567,20 +566,6 @@ conditions:
opportunities for the Undergraduate Brotherhood.
- He shall be responsible for preparing and organizing programming to instruct
the Newly Initiated Brothers on chapter functions.
*** Rush Officer
- He shall report directly to the Executive Council.
- He shall extend bids to students elected to Postulancy on behalf of the
Brotherhood.
- He shall be responsible for coordination of the entire Rush program of the
Chapter.
- He shall secure dates, times, and locations for all Rush events/programs. He
shall inform the Brotherhood of this information through the production of a
rush calendar, and by regular notifications during Rush.
- He shall determine and advise the Brotherhood of the methods and techniques
used during Rush programs.
- He shall appoint two Junior Rush Officers to aid him in his duties. The Junior
Rush Officers shall serve at the pleasure of the Rush Officer, and may
additionally be removed by a majority vote of the Executive Council.
* Executive Council and Standing Committees
** Executive Council
- The Officers on the Executive Council shall have voting privileges as follows:
@ -597,7 +582,6 @@ conditions:
- Chaplain
- Secretary
- Risk Management Officer
- Rush Officer
- It shall formulate and enforce the policies of the Chapter and submit all
findings and recommendations to the Brotherhood.
- Any decision made by the Executive Council may be overturned by a two-thirds
@ -613,41 +597,48 @@ conditions:
- It shall review and approve the Chapter’s budget for the upcoming academic
year and submit this budget to the Brotherhood and the Board of Directors for
approval no later than the third week of D-term.
- After concluding a closed session, the Executive Council must wait 5 minutes after the Chapter has been notified before resuming business.
- The Executive Council shall see that all appointed Officers and Directors are
installed in their positions before the end of D-term.
** Committees
- The standing committees of the Chapter shall be as follows:
- Rush Committee
- Marketing Committee
- Public Relations Committee
- Community Service Committee
- Scholastics Committee
- Fraternal Committee
- Activities Committee
- All standing committees shall be responsible to the Vice President except for
the Rush Committee.
- The Rush Committee shall be responsible to the Rush Officer
- All committees will be led by appointed directors except for the Rush
Committee.
- The Rush Committee will be led by the Rush Officer.
- Each committee director shall fill out committee reports weekly, or as
- All standing committees shall be responsible to the Vice President.
- All committees will be led by appointed chairmen.
- Each committee chairman shall fill out committee reports weekly, or as
instructed otherwise by the Vice President.
- The stipulations detailed in [[tag:1]] also apply to committee directors.
- The stipulations detailed in [[tag:1]] also apply to committee
chairmen.
** Committees’ Responsibilities
*** Rush Committee
- It shall aid the Rush Officer in his duties.
*** Marketing Committee
- It shall extend bids to students elected to Postulancy on behalf of the
Brotherhood.
- It shall be responsible for coordination of the entire Rush program of the
Chapter.
- It shall secure dates, times, and locations for all Rush events/programs. It
shall inform the Brotherhood of this information through the production of a
rush calendar, and by regular notifications during Rush.
- It shall determine and advise the Brotherhood of the methods and techniques
used during Rush programs.
*** Public Relations Committee
- It shall be responsible for promoting a favorable public image of the Chapter
and Fraternity.
- It shall cooperate with other officers in promoting the various public events
of the Chapter via social media, school and local newspapers, on-campus
advertising, and/or any other applicable methods of advertisement.
- It shall work in conjunction with the keeper of the horn to take
pictures/videos of various events for marketing purposes.
of the Chapter via school and local newspapers, on-campus advertising and/or
any other applicable methods of advertisement.
- It shall promote positive relations between the Chapter and other chapters of
Alpha Chi Rho, other WPI fraternities, WPI sororities, IFC, Panhellenic
Council, student organizations, faculty and the administration of WPI, as
well as all other relevant organizations.
- It shall be responsible for communication with other organizations regarding
any joint events planned by the Chapter, in coordination with the appropriate
officer or committee at the discretion of said officers or committees.
- It shall be responsible for organizing non-philanthropically oriented
on-campus events which are intended primarily to promote a positive image of
the Chapter and/or Fraternity. At least one of these events shall be planned
each semester.
- It shall be responsible, in coordination with the appropriate officer or
committee, for any event in which the Chapter’s primary purpose for
participation is providing the public with general information about the
@ -698,7 +689,7 @@ conditions:
- It shall, in cooperation with the Board of Directors’ Local Activities
Chairman, promote the involvement and relationship of the undergraduate
Chapter with the graduate Chapter and the Board of Directors.
- The committee director or his designee shall attend all meetings of the
- The committee chairman or his designee shall attend all meetings of the
graduate Chapter.
- It shall be responsible for the following Chapter events: Thanksgiving
Dinner, Homecoming Dinner, Brothers’ Christmas party, Winter formal, Spring
@ -710,12 +701,9 @@ conditions:
- It shall be responsible for forming intramural teams and posting of
intramural schedules.
- It shall organize and promote frequent activities for the Chapter each term.
- It shall organize joint events with other campus fraternities and sororities,
as well as with other campus organizations. At least one of these events shall
be planned each academic term.
- It shall be responsible for communication with other organizations regarding
any joint events planned by the Chapter, in coordination with the appropriate
officer or committee at the discretion of said officers or committees.
- It shall encourage co-sponsorship of events with other campus fraternities
and sororities, as well as with other campus organizations in coordination
with the Public Relations Committee.
- It shall provide the Secretary and Chapter Correspondent with a list of all
upcoming activities, to be posted on the calendar of events.
* Procedure
@ -750,11 +738,8 @@ conditions:
brought up for nomination.
- Officers elected during the B-term elections shall be installed during the
last regularly scheduled House Meeting of C-term.
- The Executive Council-elect shall meet prior to the end of B-term to select a
Rush Officer, and the selected Rush Officer shall be considered appointed at
the time the Executive Council-elect is installed.
- A meeting of the Executive Council and the Executive Council-elect shall be
held prior to the installation of the Executive Council-elect.
- A meeting of both the old and new Executive Councils shall be held prior to
the installation of the new Executive Council.
- Nominations for the following elected offices shall be opened the last
regularly scheduled Chapter Council of C-term:
- Postulant Leader
@ -783,7 +768,10 @@ conditions:
time specified by the Executive Council, placement in Bad Standing, and
turning over the outstanding balance to an agency specializing in
collections.
- No Brother will be allowed to move into Chapter housing or utilize meal plan unless he has either paid his house bill in full beforehand or has arranged a payment plan through the Treasurer and the Executive Council. This shall include a minimum payment of the greater of $1000 or 20% of the amount owed.
- No Brother will be allowed to move into Chapter housing unless he has
either paid his house bill in full beforehand or has arranged a payment
plan through the treasurer and the Executive Council, which is to include a
minimum payment of one thousand dollars prior to occupancy.
- If any person shall terminate his residence during the course of a
semester, any unpaid balance of his house bill or debts to the national
Fraternity shall be subtracted from any balance due to him.
@ -797,6 +785,8 @@ conditions:
exception of the Executive Council. The new occupant shall pay and the
former occupant shall be refunded a fraction of the regular room and board
fee according to the schedule outlined in the [[new-occupant-fee-schedule][new occupant fee schedule]].
- All residents of Chapter housing shall be required to be on the Chapter
meal plan, except by special consideration by the Executive Council.
- There will be no reduction in Room or Board for any Brother, including
office holders.
- Upon a person’s graduation or withdrawal from WPI, the Board of Directors
@ -807,7 +797,6 @@ conditions:
- All budgets into which all Brothers have contributed funds, shall be spent
in a manner which will allow all Brothers to take advantage of said
funds.
- Once the prior academic year has ended, Brothers may not petition off Chapter housing or meal plan except by a 3/4ths vote of Chapter Council. This vote shall be by ballot.
found, the following Brothers will not be allowed to petition off:
- Vice President
- Secretary
- The Rush Officer is required to live in chapter-affiliated housing.
- The following order shall be used for individual house selection:
- President, Vice President, Treasurer, Secretary, House Manager, Steward,
Comptroller.
@ -894,7 +882,6 @@ conditions:
otherwise specified by the Chapter Council.
- Remaining Brothers. This shall be in ascending scroll order unless otherwise
specified by the Chapter Council.
- Non-Brother residents, in a random order unless specified by the Brotherhood.
- The following order shall be used for individual room selection:
- President, Vice President, Treasurer, Secretary, House Manager, Steward.
- Remaining Brothers. This shall be in ascending scroll order unless otherwise
@ -925,7 +912,6 @@ conditions:
- Approval by the Executive Council to allow said Brother into Housing,
Membership, and Board.
- There shall be unlimited parietal hours.
- During the academic year, non-Brother residents shall be required to live in secondary housing and shall receive the first house picks. When not during the academic year, they shall have the last house picks, in a random order unless specified by the Brotherhood.
** Status
- Any Brother no longer enrolled or pursuing an undergraduate degree at WPI will
be considered to be on graduate status.
@ -945,7 +931,6 @@ conditions:
or academic probation may be removed from Bad Standing by a majority vote of
either the Executive Council or Chapter Council.
- Resignations are automatically and immediately accepted.
- All undergraduate Brothers are required to be on Chapter housing and meal plan. This requirement may be waived by consideration of the Executive Council.
** General
- Secretarial notes shall be kept on file for ten years. No one shall be allowed
to see the minutes of Chapter Council with the exception of Brothers, members
@ -959,7 +944,6 @@ conditions:
- Housing Contract
- Membership Contract
- Meal Plan Contract
- Prospective payees who are not a Brother or a Postulant may not be offered to be on Chapter housing or meal plan except by a 3/4th vote of the Brotherhood. If there is secondary housing, they will be required to live in secondary housing.
** Amendments
- Amendments to these bylaws may be presented to the Chapter by any member of
the Brotherhood.
@ -969,6 +953,16 @@ conditions:
and the approval of the Board of Directors is required to amend these bylaws.
- Suspending these bylaws during any meeting will be accomplished by a motion to
suspend the rules.
** Petitions
- Petitions must be submitted to the Secretary in writing at least one week
prior to the Executive Council in which the petition will be brought up.
- Petitions must include:
- A description of what the petitioner wishes to petition.
- A brief description of the petitioner’s reasons for petitioning.
- Petitions will be considered by the Executive Council on a case by case
basis.
- Housing petitions must be considered before entering into any binding
obligations of housing organizations other than Alpha Chi Rho.
** Fines
- All fines are to be reviewed by the Executive Council for approval.
- Any Brother may recommend fines to the Executive Council, through the
@ -995,23 +989,25 @@ conditions:
responsibility, attendance, or other standards set forth by the Brotherhood;
Specific criteria stated in [[tag:2]] et seq.
- The Board of Directors :: The Board of Directors of the Delta Sigma Phi
Building Association of Alpha Chi Rho
Building Association of Alpha Chi Rho.
- Cash Box :: A secure container possessed by the Comptroller; It shall
contain Petty Cash to be used for reimbursements; Both the Treasurer and
Comptroller shall have access to it and its contents
- Chaplains Box :: Any method of collecting anonymous thoughts or opinions
Comptroller shall have access to it and its contents.
- Chaplain's Box :: Any method of collecting anonymous thoughts or opinions
of the Brotherhood.
- Chapter :: Where not specified otherwise, the Delta Sigma Phi Chapter of
Alpha Chi Rho
- Fraternity :: The national fraternity of Alpha Chi Rho
- Petty Cash :: Less than $100.00 in cash
- Primary Housing / the House :: The house at 8 Boynton Street
Alpha Chi Rho.
- Fraternity :: The national fraternity of Alpha Chi Rho.
- Major alterations to the House :: Include, but are not limited to, painting,
building of lofts, removal of lofts, building of desks, removal of desks,
changing of light fixtures, etc.; Any irreversible or difficult to undo
modifications to the House or furniture attached to it
modifications to the House or furniture attached to it.
- Parietal Hours :: Times at which members of the opposite sex are allowed to be present, and are under the same rules and requirements as other guests.
- Petty Cash :: Less than $100.00 in cash.
- Primary Housing / the House :: The house at 8 Boynton Street.
- Secondary Housing :: Any Alpha Chi Rho property being used to house current
undergraduate Brothers under the Housing Contract that is not Primary Housing
undergraduate Brothers under the Housing Contract that is not Primary Housing.
- Vote of the Brotherhood :: A vote of the Brotherhood is a vote in Chapter Council where a certain threshold of all active undergraduate Brothers needs to be met. For example, a vote of 3/4ths of the Brotherhood requries 3/4ths of all active undergraduate Brothers to vote for it in the Chapter Council meeting, and not just 3/4ths of Brothers there.
Reily Siegel
ryansaklad