Technical changes

This commit makes the following changes: - Adds infrastructure to easily generate a PDF - Updates the style of the document to match the Chapter Code of Regulation - Simplifies the layout of the bylaws.org file.
2022-12-03 21:29:24 -05:00
1 changed files with 40 additions and 48 deletions
--- a/bylaws.org
+++ b/bylaws.org
@ -200,9 +200,6 @@ conditions:
 - He is responsible for the general House and Executive Council mailing lists,
  and shall keep graduate members informed of their status on such mailing
  lists.
- At each Chapter Council, the acting Secretary shall read a report of the
-  minutes from the previous Chapter Council and of each Executive Council
-  meeting since the previous Chapter Council.
 *** Treasurer
 - He shall report directly to the President and shall oversee the Comptroller.
 - He shall be the chief financial officer of the Chapter and shall be
@ -525,10 +522,6 @@ conditions:
  according to the Chapter Bylaws.
 - He shall codify and make available to the Chapter the general and permanent
  motions, resolutions, and enactments of the Executive and Chapter Councils.
- He shall be authorized to correct or modify chapter and section designations,
-  punctuation, and cross-references and to make such other technical and
-  conforming changes to these Bylaws as may be necessary to reflect the intent
-  of the Chapter.
 *** Postulant Leader
 - He shall report updates to the Chapter Council and shall be held accountable
  to the Ritual Officer.
@ -584,7 +577,11 @@ conditions:
 - It shall formulate and enforce the policies of the Chapter and submit all
  findings and recommendations to the Brotherhood.
 - Any decision made by the Executive Council may be overturned by a two-thirds
-  (2/3) vote of the Brotherhood.
+  (2/3) vote of the Brotherhood. A motion to overturn must be presented in
+  writing at Chapter Council and voted upon at the following Chapter Council.
+  The motion may not be presented later than the next two Chapter Councils after
+  the decision has been announced to the Brotherhood, unless based on new
+  evidence.
 - The Executive Council will review all fines.
 - A quorum of six-sevenths (6/7) of the voting members of the Council must be
  reached before an official meeting may begin.
@ -845,6 +842,9 @@ conditions:
  longer be considered in attendance, and he shall be fined accordingly.
 - During a Ritual meeting, no outsider of the Fraternity shall be allowed in the
  house beginning 30 minutes prior to the start of the meeting.
+- At every Chapter Council, a report of the minutes from the previous Chapter
+  Council, and the minutes of all Executive Council meetings since the previous
+  Chapter Council shall be read.
 - No eating, drinking, or smoking will be permitted in Chapter Council or
  Executive Council meetings, except by special permission of the President, or
  Ritual Officer under ritual conditions.
@ -867,24 +867,23 @@ conditions:
    available rooms, they must fill all spaces according to ascending scroll
    number, and the remainder will live in alternative housing provided by the
    Chapter.
- When there is secondary Chapter housing, two Executive Council members are
-  required to live in secondary housing containing the largest concentration of
-  undergraduate Brothers for the academic year following their election and
-  will not be allowed to petition off of housing. Unless replacements are
-  found, the following Brothers will not be allowed to petition off:
+- When there is secondary Chapter housing the following Brothers are required
+  to live in the secondary house containing the largest concentration of
+  undergraduate brothers for the academic year following their election and
+  will not be allowed to petition off of housing:
  - Vice President
  - Secretary
 - The following order shall be used for individual house selection:
  - President, Vice President, Treasurer, Secretary, House Manager, Steward,
   Comptroller.
-  - Newly initiated Brothers. This shall be in ascending scroll order unless
-    otherwise specified by the Chapter Council.
-  - Remaining Brothers. This shall be in ascending scroll order unless otherwise
-    specified by the Chapter Council.
+  - Newly initiated Brothers by ascending scroll order.
+  - Risk Management Officer, Sergeant-at-Arms, Social Officer, Ritual Officer,
+    Chaplain, Member-at-Large, Chapter Correspondent, Postulant Leader.
+  - Remaining Brothers by ascending scroll number.
 - The following order shall be used for individual room selection:
  - President, Vice President, Treasurer, Secretary, House Manager, Steward.
-  - Remaining Brothers. This shall be in ascending scroll order unless otherwise
-    specified by regulations passed by the Brotherhood.
+  - Remaining officers by rank of election followed by Comptroller.
+  - Remaining Brothers by ascending scroll number.
 - In the case that there are more Brothers than beds available in Chapter
  housing, any Brother not signing his housing contract for more than a
  semester or any Brother who has lived in Chapter housing for three years,
@ -910,7 +909,6 @@ conditions:
  - Payment of at least 1/2 of all anticipated fees in advance.
  - Approval by the Executive Council to allow said Brother into Housing,
    Membership, and Board.
- There shall be unlimited parietal hours.
 ** Status
 - Any Brother no longer enrolled or pursuing an undergraduate degree at WPI will
  be considered to be on graduate status.
@ -924,25 +922,24 @@ conditions:
  in Bad Standing with the Chapter.
 - A Brother who has attended less than 50% of Alpha designated events or less
  than 25% of Chi designated events in a given term without valid excuse shall
-  be considered in Bad Standing the following term. See [[Attendance][Article IV, Section 10]]
+  be considered in Bad Standing the following term. See [[Attendance]]
  for definitions of Alpha and Chi events.
 - A Brother in Bad Standing for reasons not relating to payment of house bills
  or academic probation may be removed from Bad Standing by a majority vote of
  either the Executive Council or Chapter Council.
- Resignations are automatically and immediately accepted.
 ** General
 - Secretarial notes shall be kept on file for ten years. No one shall be allowed
  to see the minutes of Chapter Council with the exception of Brothers, members
  of the Board of Directors, and those required to do so by law.
 - An appointed faculty advisor may be removed by a two-thirds (2/3) vote of the
  Brotherhood. Reasons for removal of a faculty advisor shall include:
-  - Failure to meet the requirements as put forth by the fraternity.
-  - Failure to uphold the best interests of the fraternity in any dealings.
+  1. Failure to meet the requirements as put forth by the fraternity.
+  2. Failure to uphold the best interests of the fraternity in any dealings.
 - Attached as an appendix to these bylaws shall be:
-  - Glossary of terms specific to these bylaws
-  - Housing Contract
-  - Membership Contract
-  - Meal Plan Contract
+  1. Glossary of terms specific to these bylaws
+  2. Housing Contract
+  3. Membership Contract
+  4. Meal Plan Contract
 ** Amendments
 - Amendments to these bylaws may be presented to the Chapter by any member of
  the Brotherhood.
@ -950,19 +947,21 @@ conditions:
  the vote.
 - A three-fourths (3/4) vote of the Brotherhood currently not in Bad Standing
  and the approval of the Board of Directors is required to amend these bylaws.
- Suspending these bylaws during any meeting will be accomplished by a motion to
-  suspend the rules.
+- Suspending these bylaws during any meeting will be accomplished according to
+  Robert’s Rules of Order.
 ** Petitions
 - Petitions must be submitted to the Secretary in writing at least one week
  prior to the Executive Council in which the petition will be brought up.
 - Petitions must include:
-  - A description of what the petitioner wishes to petition.
-  - A brief description of the petitioner’s reasons for petitioning.
+  1. A description of what the petitioner wishes to petition.
+  2. A brief description of the petitioner’s reasons for petitioning.
 - Petitions will be considered by the Executive Council on a case by case
 basis.
 - Housing petitions must be considered before entering into any binding
  obligations of housing organizations other than Alpha Chi Rho.
 ** Fines
+- Penalties associated with standard fines are to be set and approved by the
+  Executive Council. Suggested penalties are outlined in Article V.
 - All fines are to be reviewed by the Executive Council for approval.
 - Any Brother may recommend fines to the Executive Council, through the
  Member-at-Large.
@ -988,29 +987,23 @@ conditions:
  responsibility, attendance, or other standards set forth by the Brotherhood;
  Specific criteria stated in Article IV, Section 5, Subsections C, D, and E.
 - The Board of Directors :: The Board of Directors of the Delta Sigma Phi
- Building Association of Alpha Chi Rho.
+ Building Association of Alpha Chi Rho
 - Cash Box :: A secure container possessed by the Comptroller; It shall
 contain Petty Cash to be used for reimbursements; Both the Treasurer and
- Comptroller shall have access to it and its contents.
- Chaplain's Box :: Any method of collecting anonymous thoughts or opinions
+ Comptroller shall have access to it and its contents
+- Chaplains Box :: Any method of collecting anonymous thoughts or opinions
 of the Brotherhood.
 - Chapter :: Where not specified otherwise, the Delta Sigma Phi Chapter of
- Alpha Chi Rho.
- Fraternity :: The national fraternity of Alpha Chi Rho.
+ Alpha Chi Rho
+- Fraternity :: The national fraternity of Alpha Chi Rho
+- Petty Cash :: Less than $100.00 in cash
+- Primary Housing / the House :: The house at 8 Boynton Street
 - Major alterations to the House :: Include, but are not limited to, painting,
  building of lofts, removal of lofts, building of desks, removal of desks,
  changing of light fixtures, etc.; Any irreversible or difficult to undo
-  modifications to the House or furniture attached to it.
- Parietal Hours :: Times at which members of the opposite sex are allowed to be present, and are under the same rules and requirements as other guests.
- Petty Cash :: Less than $100.00 in cash.
- Primary Housing / the House :: The house at 8 Boynton Street.
+  modifications to the House or furniture attached to it
 - Secondary Housing :: Any Alpha Chi Rho property being used to house current
-  undergraduate Brothers under the Housing Contract that is not Primary Housing.
- Vote of the Brotherhood :: A vote of the Brotherhood is a vote in Chapter Council where a certain threshold of all active undergraduate Brothers needs to be met. For example, a vote of 3/4ths of the Brotherhood requries 3/4ths of all active undergraduate Brothers to vote for it in the Chapter Council meeting, and not just 3/4ths of Brothers there.
-* Links
- Housing Contract :: https://docs.google.com/document/d/1SblLNZ8Db30j_H2nYKN5otYSnvr6b1YHfRXvvEfL_wY
- Meal Plan Contract :: https://docs.google.com/document/d/1jQzESUqY42DxdV3DmSihtelb0QQjgGaplFiKhPepU0c
- Membership Contract :: https://docs.google.com/document/d/1rIM84xtwTShzrhAoY80WEIl7qzkU_PJqvDzj4ZhQ198
+  undergraduate Brothers under the Housing Contract that is not Primary Housing

 \pagebreak
 #+begin_example
@ -1036,5 +1029,4 @@ UPDATED 04/09/2015 - A. DAVIS
 UPDATED 08/16/2017 - J. REMZ
 UPDATED 2021-09-28 - R. SIEGEL
 UPDATED 2022-09-13 - R. SIEGEL
-UPDATED 2023-01-17 - R. SAKLAD
 #+end_example