Update bylaws.org

Chapter Council 2023-01-29

.drone.yml

@@ -1,23 +0,0 @@
-kind: pipeline
-name: ccr
-type: docker
-
-steps:
-  - name: generate-pdf
-    image: git.axpdsp.org/parliamentarian/bylaw-builder
-    commands:
-      - "make"
-      - "echo $DRONE_TAG > title"
-  - name: publish
-    image: plugins/gitea-release
-    settings:
-      base_url: https://git.axpdsp.org
-      api_key: 
-        from_secret: api_key
-      files:
-        - bylaws.pdf
-      title: title
-
-trigger:
-  event:
-    - tag

.gitea/workflows/release.yaml

@@ -0,0 +1,28 @@
+name: release
+
+on: 
+  push:
+    tags:
+      - '*'
+
+jobs:
+  release:
+    runs-on: bylaw-builder
+    steps:
+      - name: Checkout
+        uses: actions/checkout@v3
+        with:
+          fetch-depth: 0
+      - name: Setup go
+        uses: https://github.com/actions/setup-go@v4
+        with:
+          go-version: '>=1.20.1'
+      - name: Build
+        run: make
+      - name: Release
+        id: use-go-action
+        uses: https://gitea.com/actions/release-action@main
+        with:
+          files: |-
+            bylaws.pdf
+          api_key: '${{secrets.RELEASE_TOKEN}}'

bylaws.org

@@ -113,14 +113,16 @@ conditions:
   - Member-at-Large
   - Chaplain
   - Risk Management Officer
-- The following officers shall be appointed by the Executive Council:
+  - Rush Officer
+- The following officers shall be appointed by and serve at the pleasure of the
+  Executive Council:
   - Parliamentarian
-  - Two Recruitment Chairmen
+  - Rush Officer
-  - Public Relations Chairman
+  - Marketing Director
-  - Community Service Chairman
+  - Community Service Director
-  - Scholastics Chairman
+  - Scholastics Director
-  - Fraternal Chairman
+  - Fraternal Director
-  - Activities Chairman
+  - Activities Director
   - Interfraternity Council (IFC) Judicial Board Representatives
 - The hierarchy of the Chapter shall be: 
   - President
@@ -139,11 +141,11 @@ conditions:
   the Member-at-Large for failure to complete work projects assigned by him. All
   Work Parties must be posted at least twenty-four (24) hours in advance.
 - All officers appointed by the Executive Council shall be responsible to the
-  Vice President except the Parliamentarian and IFC Judicial Board
+  Vice President unless otherwise noted in [[tag:3]].
-  Representatives.
 - Each officer shall keep an accurate record of all funds allotted to his
   office, as well as detailed records of all actions performed by his office.
 ** Duties of Officers
+<<tag:3>>
 *** President
 - He shall be the Chief Executive Officer of the Chapter and will have general
   charge of its affairs. He shall report to and be accountable to the Chapter
@@ -228,18 +230,16 @@ conditions:
   Phi Building Association of Alpha Chi Rho require the signature of the
   Treasurer or the signature of the Treasurer of the Building Association.
 - He shall submit to each Brother an invoice for Room, Board, and Dues for each
-  semester at least 6 weeks prior to the start of the semester. Furthermore, he
+  semester at least 4 weeks prior to the start of the semester. Furthermore, he
   shall present to each Brother a statement of their own outstanding debt to
   the Chapter by the fifth week of each term and two weeks prior to elections.
 - He shall obtain from the Steward, House Manager, Comptroller, Social Officer,
-  and Committee Chairmen an itemized list of expenditures.
+  and Committee Directors an itemized list of expenditures.
 - He shall obtain from the Member-at-Large a list of monetary fines to be
   added to Brothers’ house bills.
 - He shall receive payments of house bills and other monies due to the
   Chapter.
-- He shall follow the progress of all Brothers’ payment plans, and immediately
+- He shall follow the progress of all Brothers’ payment plans, and notify the Executive Council and Board of Directors Treasurer by the next scheduled meeting if said plans are not being followed.
-  notify the Executive Council and Treasurer of the Building Association if
-  said plans are not being followed.
 - He shall not make any Petty Cash expenditures nor shall he compensate
   members of the Fraternity for Petty Cash expenditures except in the absence
   of the Comptroller.
@@ -277,7 +277,7 @@ conditions:
 - He shall keep and submit to the Treasurer an itemized account of Petty Cash
   expenditures.
 - He shall refund from Petty Cash any purchases authorized by the appropriate
-  Officer or Committee Chairman.
+  Officer or Committee Directors.
 - He shall authorize all dealings with vendors in which the Chapter is the
   purchasing party.
 - He shall be responsible for the ordering of the composite.
@@ -503,10 +503,10 @@ conditions:
 - He shall periodically update the design of the website as appropriate.
 - He shall be responsible for the security of the website.
 - He shall update Rush/Recruitment information on the website as deemed
-  necessary by the Recruitment Chairmen.
+  necessary by the Recruitment Directors.
 - He shall collaborate with the Chapter Correspondent, Historian, and Keeper of
   the Horn to keep a historical section of the website up to date.
-- He shall collaborate with the Public Relations chair and Keeper of the Horn
+- He shall collaborate with the Marketing Director and Keeper of the Horn
   to maintain a positive presence on social media.
 *** Parliamentarian
 - He shall report directly to the Brotherhood through Chapter Council.
@@ -567,6 +567,20 @@ conditions:
    opportunities for the Undergraduate Brotherhood.
 - He shall be responsible for preparing and organizing programming to instruct
    the Newly Initiated Brothers on chapter functions.
+*** Rush Officer
+- He shall report directly to the Executive Council.
+- He shall extend bids to students elected to Postulancy on behalf of the
+  Brotherhood.
+- He shall be responsible for coordination of the entire Rush program of the
+  Chapter.
+- He shall secure dates, times, and locations for all Rush events/programs. He
+  shall inform the Brotherhood of this information through the production of a
+  rush calendar, and by regular notifications during Rush.
+- He shall determine and advise the Brotherhood of the methods and techniques
+  used during Rush programs.
+- He shall appoint two Junior Rush Officers to aid him in his duties. The Junior
+  Rush Officers shall serve at the pleasure of the Rush Officer, and may
+  additionally be removed by a majority vote of the Executive Council.
 * Executive Council and Standing Committees
 ** Executive Council
 - The Officers on the Executive Council shall have voting privileges as follows:
@@ -583,6 +597,7 @@ conditions:
     - Chaplain
     - Secretary
     - Risk Management Officer
+    - Rush Officer
 - It shall formulate and enforce the policies of the Chapter and submit all
   findings and recommendations to the Brotherhood.
 - Any decision made by the Executive Council may be overturned by a two-thirds
@@ -598,48 +613,41 @@ conditions:
 - It shall review and approve the Chapter’s budget for the upcoming academic
   year and submit this budget to the Brotherhood and the Board of Directors for
   approval no later than the third week of D-term.
+- After concluding a closed session, the Executive Council must wait 5 minutes after the Chapter has been notified before resuming business.
+- The Executive Council shall see that all appointed Officers and Directors are
+  installed in their positions before the end of D-term.
 ** Committees
 - The standing committees of the Chapter shall be as follows:
   - Rush Committee
-  - Public Relations Committee
+  - Marketing Committee
   - Community Service Committee
   - Scholastics Committee
   - Fraternal Committee
   - Activities Committee
-- All standing committees shall be responsible to the Vice President.
+- All standing committees shall be responsible to the Vice President except for
-- All committees will be led by appointed chairmen.
+  the Rush Committee.
-- Each committee chairman shall fill out committee reports weekly, or as
+  - The Rush Committee shall be responsible to the Rush Officer
+- All committees will be led by appointed directors except for the Rush
+  Committee.
+  - The Rush Committee will be led by the Rush Officer.
+- Each committee director shall fill out committee reports weekly, or as
   instructed otherwise by the Vice President.
-- The stipulations detailed in [[tag:1]] also apply to committee
+- The stipulations detailed in [[tag:1]] also apply to committee directors.
-  chairmen.
 ** Committees’ Responsibilities
 *** Rush Committee
-- It shall extend bids to students elected to Postulancy on behalf of the
+- It shall aid the Rush Officer in his duties.
-  Brotherhood.
+*** Marketing Committee
-- It shall be responsible for coordination of the entire Rush program of the
-  Chapter.
-- It shall secure dates, times, and locations for all Rush events/programs. It
-  shall inform the Brotherhood of this information through the production of a
-  rush calendar, and by regular notifications during Rush.
-- It shall determine and advise the Brotherhood of the methods and techniques
-  used during Rush programs.
-*** Public Relations Committee
 - It shall be responsible for promoting a favorable public image of the Chapter
   and Fraternity.
 - It shall cooperate with other officers in promoting the various public events
-  of the Chapter via school and local newspapers, on-campus advertising and/or
+  of the Chapter via social media, school and local newspapers, on-campus
-  any other applicable methods of advertisement.
+  advertising, and/or any other applicable methods of advertisement.
+- It shall work in conjunction with the keeper of the horn to take
+  pictures/videos of various events for marketing purposes.
 - It shall promote positive relations between the Chapter and other chapters of
   Alpha Chi Rho, other WPI fraternities, WPI sororities, IFC, Panhellenic
   Council, student organizations, faculty and the administration of WPI, as
   well as all other relevant organizations.
-- It shall be responsible for communication with other organizations regarding
-  any joint events planned by the Chapter, in coordination with the appropriate
-  officer or committee at the discretion of said officers or committees.
-- It shall be responsible for organizing non-philanthropically oriented
-  on-campus events which are intended primarily to promote a positive image of
-  the Chapter and/or Fraternity. At least one of these events shall be planned
-  each semester.
 - It shall be responsible, in coordination with the appropriate officer or
   committee, for any event in which the Chapter’s primary purpose for
   participation is providing the public with general information about the
@@ -690,7 +698,7 @@ conditions:
 - It shall, in cooperation with the Board of Directors’ Local Activities
   Chairman, promote the involvement and relationship of the undergraduate
   Chapter with the graduate Chapter and the Board of Directors.
-- The committee chairman or his designee shall attend all meetings of the
+- The committee director or his designee shall attend all meetings of the
   graduate Chapter.
 - It shall be responsible for the following Chapter events: Thanksgiving
   Dinner, Homecoming Dinner, Brothers’ Christmas party, Winter formal, Spring
@@ -702,9 +710,12 @@ conditions:
 - It shall be responsible for forming intramural teams and posting of
   intramural schedules.
 - It shall organize and promote frequent activities for the Chapter each term.
-- It shall encourage co-sponsorship of events with other campus fraternities
+- It shall organize joint events with other campus fraternities and sororities,
-  and sororities, as well as with other campus organizations in coordination
+  as well as with other campus organizations. At least one of these events shall
-  with the Public Relations Committee.
+  be planned each academic term.
+- It shall be responsible for communication with other organizations regarding
+  any joint events planned by the Chapter, in coordination with the appropriate
+  officer or committee at the discretion of said officers or committees.
 - It shall provide the Secretary and Chapter Correspondent with a list of all
   upcoming activities, to be posted on the calendar of events.
 * Procedure
@@ -739,8 +750,11 @@ conditions:
   brought up for nomination.
 - Officers elected during the B-term elections shall be installed during the
   last regularly scheduled House Meeting of C-term.
-- A meeting of both the old and new Executive Councils shall be held prior to
+- The Executive Council-elect shall meet prior to the end of B-term to select a
-  the installation of the new Executive Council.
+  Rush Officer, and the selected Rush Officer shall be considered appointed at
+  the time the Executive Council-elect is installed.
+- A meeting of the Executive Council and the Executive Council-elect shall be
+  held prior to the installation of the Executive Council-elect.
 - Nominations for the following elected offices shall be opened the last
   regularly scheduled Chapter Council of C-term:
   - Postulant Leader
@@ -769,10 +783,7 @@ conditions:
     time specified by the Executive Council, placement in Bad Standing, and
     turning over the outstanding balance to an agency specializing in
     collections.
-  - No Brother will be allowed to move into Chapter housing unless he has
+  - No Brother will be allowed to move into Chapter housing or utilize meal plan unless he has either paid his house bill in full beforehand or has arranged a payment plan through the Treasurer and the Executive Council. This shall include a minimum payment of the greater of $1000 or 20% of the amount owed.
-    either paid his house bill in full beforehand or has arranged a payment
-    plan through the treasurer and the Executive Council, which is to include a
-    minimum payment of one thousand dollars prior to occupancy.
   - If any person shall terminate his residence during the course of a
     semester, any unpaid balance of his house bill or debts to the national
     Fraternity shall be subtracted from any balance due to him.
@@ -786,8 +797,6 @@ conditions:
     exception of the Executive Council. The new occupant shall pay and the
     former occupant shall be refunded a fraction of the regular room and board
     fee according to the schedule outlined in the [[new-occupant-fee-schedule][new occupant fee schedule]].
-  - All residents of Chapter housing shall be required to be on the Chapter
-    meal plan, except by special consideration by the Executive Council.
   - There will be no reduction in Room or Board for any Brother, including
     office holders.
   - Upon a person’s graduation or withdrawal from WPI, the Board of Directors
@@ -798,6 +807,7 @@ conditions:
   - All budgets into which all Brothers have contributed funds, shall be spent
     in a manner which will allow all Brothers to take advantage of said
     funds.
+- Once the prior academic year has ended, Brothers may not petition off Chapter housing or meal plan except by a 3/4ths vote of Chapter Council. This vote shall be by ballot.
 #+NAME: new-occupant-fee-schedule       
 #+CAPTION: New Occupant Fee Schedule
 #+ATTR_LATEX: :environment longtable :align |p{6cm}|p{4cm}|p{5cm}|
@@ -876,6 +886,7 @@ conditions:
   found, the following Brothers will not be allowed to petition off:
   - Vice President
   - Secretary
+- The Rush Officer is required to live in chapter-affiliated housing.
 - The following order shall be used for individual house selection:
   - President, Vice President, Treasurer, Secretary, House Manager, Steward,
    Comptroller.
@@ -883,6 +894,7 @@ conditions:
     otherwise specified by the Chapter Council.
   - Remaining Brothers. This shall be in ascending scroll order unless otherwise
     specified by the Chapter Council.
+  - Non-Brother residents, in a random order unless specified by the Brotherhood.
 - The following order shall be used for individual room selection:
   - President, Vice President, Treasurer, Secretary, House Manager, Steward.
   - Remaining Brothers. This shall be in ascending scroll order unless otherwise
@@ -913,6 +925,7 @@ conditions:
   - Approval by the Executive Council to allow said Brother into Housing,
     Membership, and Board.
 - There shall be unlimited parietal hours.
+- During the academic year, non-Brother residents shall be required to live in secondary housing and shall receive the first house picks. When not during the academic year, they shall have the last house picks, in a random order unless specified by the Brotherhood.
 ** Status
 - Any Brother no longer enrolled or pursuing an undergraduate degree at WPI will
   be considered to be on graduate status.
@@ -932,6 +945,7 @@ conditions:
   or academic probation may be removed from Bad Standing by a majority vote of
   either the Executive Council or Chapter Council.
 - Resignations are automatically and immediately accepted.
+- All undergraduate Brothers are required to be on Chapter housing and meal plan. This requirement may be waived by consideration of the Executive Council.
 ** General
 - Secretarial notes shall be kept on file for ten years. No one shall be allowed
   to see the minutes of Chapter Council with the exception of Brothers, members
@@ -945,6 +959,7 @@ conditions:
   - Housing Contract
   - Membership Contract
   - Meal Plan Contract
+- Prospective payees who are not a Brother or a Postulant may not be offered to be on Chapter housing or meal plan except by a 3/4th vote of the Brotherhood. If there is secondary housing, they will be required to live in secondary housing.
 ** Amendments
 - Amendments to these bylaws may be presented to the Chapter by any member of
   the Brotherhood.
@@ -954,16 +969,6 @@ conditions:
   and the approval of the Board of Directors is required to amend these bylaws.
 - Suspending these bylaws during any meeting will be accomplished by a motion to
   suspend the rules.
-** Petitions
-- Petitions must be submitted to the Secretary in writing at least one week
-  prior to the Executive Council in which the petition will be brought up.
-- Petitions must include:
-  - A description of what the petitioner wishes to petition.
-  - A brief description of the petitioner’s reasons for petitioning.
-- Petitions will be considered by the Executive Council on a case by case
- basis.
-- Housing petitions must be considered before entering into any binding
-  obligations of housing organizations other than Alpha Chi Rho.
 ** Fines
 - All fines are to be reviewed by the Executive Council for approval.
 - Any Brother may recommend fines to the Executive Council, through the
@@ -1040,4 +1045,6 @@ UPDATED 08/16/2017 - J. REMZ
 UPDATED 2021-09-28 - R. SIEGEL
 UPDATED 2022-09-13 - R. SIEGEL
 UPDATED 2023-01-17 - R. SAKLAD
+UPDATED 2023-02-18 - R. SAKLAD
+UPDATED 2025-04-28 - M. MARSHALL
 #+end_example